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N PARKS & RECREATION
ASPEN
ASPEN RECREA TION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
June 4,2013
2:30-4:30 PM
In Attendance:
Board Members: Scott Writer, Gordon Gerson, Brooks Bryant, Karen Pillsbury, and
Sue Smedstad.
Staff Member(s): Tim Anderson, Jeff Alden, Jon Larson and JoJo Smith
Public: Teri Hooper and Adam Cherry
I. Call to Order— Scott Writer called the meeting to order.
Committee member comments and announcements: Sue Smedstad passed out a
copy of the rules for acceptable behavior of the kids using the Aspen Youth
Center and the Aspen Recreation Center(ARC).
Public Comments: Adam Cherry spoke about the growth of youth sports in the
valley. Based on Aspen's elevation weather limitations are a constant challenge.
Scott Writer and Adam are moving forward with gathering information and what
people are willing to take on as far as new facilities. Spring and fall would be
busy and winter user groups would need to be identified. City council approved
moving forward with preliminary research and possible site identification.
Locations have been identified and considered for the possible new development.
Cozy Point, Rotary Field, field next to Aspen Valley Ski Club (AVSC) and the
lumber lot have all been considered. Cozy Point was rejected by staff for political
reasons including open space. This can also possibly be a cooperative city of
Aspen and Aspen School District project.
Other considerations are who would be responsible for the funding, building and
operation of the additional asset. City council has stated they are not interested in
any additional subsidy. The research group would need to gather all interested
user groups and identify the community benefit of this possible project.
Another possible consideration is the bubble over the fields. Tim Anderson
thought one of the user groups could be the tennis group looking for the bubble
over the Iselin tennis courts. Karen Pillsbury stated there was a lot of controversy
over the bubble concept in this area.
Sue Smedstad stated we need to finish what we started with the completion of the
fitness center and the outdoor pools at the ARC. She also stated it is easy to move
forward and get side-tracked with the latest and greatest projects. Scott stated we
had finished with the original project and now it was time to improve the ARC
with the fitness and outdoor pools.
Staff Comments: The Pro Cycling tour will be coming through the area around
the ARC on August 19th. Maroon Creek Road will be closed to any type of traffic
for the race from 11-4 PM. There will be no access in and out of the area. The
ARC will also be closed. Staff can volunteer or take vacation time during the
closure.
Approval of Past Minutes: The minutes from May 7, 2013 were approved.
II. Discussion Items:
1. Ice Policies: Teri Hooper would like to know the status of the learn to skate
(LTS)program and finalizing the summer needs of the Aspen Skating Club
requests for ice usage. Tim stated the LTS program was being handled by the
ice user groups individually on their own ice time. He also stated the ice
allocation policies and procedures needed to be adopted first in order to move
forward with any other options. Scott stated the summer learn to skate was
going to be held during public sessions. Jon stated all user groups had been
notified about the policy. Revolutions Skating Club sent Jon an email as to
their concerns about the grant money usage during prime time ice slots.
Brooks Bryant suggested this policy be given to the city of Aspen attorneys
for review and comments. Also, the question of when a group becomes a
senior user was asked.
After a comment period on the Ice Allocation Policies and Procedures the
policy was unanimously approved subject to date and time information being
inserted and except that ice contract requirements—bullet 3 "use of grant
money" will be submitted to the city attorney for review.
III. Updates and Progress Reports:
1. Financial Report: The revenues overall are down 17%. This may be due to
ice usage revenues coming in at a different time this year. Without ice,
revenues are 9% down. Day camp was down 7% in May. With patrons
moving to online purchasing, there is an opportunity for promotions and other
ideas.
2. 2013 Business Plan Update: Tim is waiting for the new council to get in
place before moving forward with this project. Tim will be getting together
with Leon after full city council is in place. A survey will be conducted. We
need to know what our expectations are and what information we are looking
for. The city of Aspen does their annual citizen survey in August. We do not
want to burn the people out on surveys.
3. AIG Remodel Progress: The asbestos work is finished and the contractor is
ready to proceed. Tim stated the project is waiting on the required permits to
continue the project. Locker#2 has been pulled from the project at this time.
The boards around the rink are coming in next week.
IV. Action Items:
V. Other Business:
Meeting Adjourned at 4:15 PM
Next regular meeting date and time: July 2, 2013 at 2:30 PM