HomeMy WebLinkAboutordinance.council.009-14 ORDINANCE NO.9
(Series of 2014)
AN ORDINANCE APPROPRIATING AN INCREASE IN THE ASSET MANAGEMENT PLAN
FUND EXPENDITURES OF $2,134,310, AN INCREASE IN THE GENERAL FUND OF
$3,062,110 AN INCREASE IN THE PARKS AND OPEN SPACE FUND OF $1,923,430, AN
INCREASE IN THE WHEELER OPERA HOUSE FUND OF $498,590, AN INCREASE IN THE
CITY TOURISM PROMOTION FUND OF $103,330, AN INCREASE IN THE
TRANSPORTATION FUND OF $397,800, AN INCREASE IN THE HOUSING DEVELOPMENT
FUND OF $5,023,930, AN INCREASE IN THE KIDS FIRST FUND OF $277,420, AN
INCREASE IN THE STORMWATER FUND OF $1,026,860, AN INCREASE IN THE WATER
FUND OF $1,574,130, AN INCREASE IN THE ELECTRIC FUND OF $1,569,170, AN
INCREASE IN THE PARKING FUND OF $2,746,270, AN INCREASE IN THE GOLF COURSE
FUND OF $84,320, AN INCREASE IN THE TRUSCOTT FUND OF $212,690, AN INCREASE
IN THE MAROLT FUND OF $408,940, AN INCREASE IN THE EMPLOYEE HOUSING FUND
OF $12,700,AN INCREASE IN THE INFORMATION TECHNOLOGY FUND OF $981,310,AN
INCREASE IN THE HOUSING ADMINISTRATION FUND OF $19,100, AN INCREASE IN THE
SMUGGLER HOUSING FUND OF$7,800.
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may
make supplemental appropriations; and
WHEREAS, the City Manager has certified that the City has unappropriated current year
revenues and/or unappropriated prior year fund balance available for appropriations in
the following funds: ASSET MANAGEMENT PLAN FUND, GENERAL FUND, PARKS AND
OPEN SPACE FUND, WHEELER OPERA HOUSE FUND, CITY TOURISM PROMOTION FUND,
TRANSPORTATION FUND, HOUSING DEVELOPMENT FUND, KIDS FIRST FUND,
STORMWATER FUND, WATER UTILITY FUND, ELECTRIC UTILITY FUND, PARKING FUND,
GOLF COURSE FUND, TRUSCOTT HOUSING FUND, MAROLT HOUSING FUND, EMPLOYEE
HOUSING FUND, INFORMATION TECHNOLOGY FUND, HOUSING ADMINISTRATION
FUND, AND SMUGGLER HOUSING FUND.
WHEREAS, the City Council is advised that certain expenditures, revenue and transfers
must be approved.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO:
Section 1
Upon the City Manager's certification that there are current year revenues and/or prior
year fund balances available for appropriation in the: ASSET MANAGEMENT PLAN FUND,
GENERAL FUND, PARKS AND OPEN SPACE FUND, WHEELER OPERA HOUSE FUND, CITY
TOURISM PROMOTION FUND, TRANSPORTATION FUND, HOUSING DEVELOPMENT
FUND, KIDS FIRST FUND, STORMWATER FUND, WATER UTILITY FUND, ELECTRIC UTILITY
FUND, PARKING FUND, GOLF COURSE FUND, TRUSCOTT HOUSING FUND, MAROLT
HOUSING FUND, EMPLOYEE HOUSING FUND, INFORMATION TECHNOLOGY FUND,
HOUSING ADMINISTRATION FUND, AND SMUGGLER HOUSING FUND: the City Council
hereby makes supplemental appropriations as itemized in the Exhibit A.
Section 2
If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is for
any reason invalid or unconstitutional by any court or competent jurisdiction, such
portion shall be deemed a separate, distinct and independent provision and such
holding shall not affect the validity of the remaining portion thereof.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED AND/OR POSTED ON
FIRST READING on the 7th day of April, 2014.
A public hearing on the ordinance shall be held on the 28th day of April, 2014, in the
City Council Chambers, City Hall,Aspen, Colorado.
ATTEST:
Kathryn S. K , City Clerk Steven Skadron, Mayor
FINALLY ADOPTED AFTER PUBLIC HEARING on the 28th day of April, 2014.
ATTEST:
Kathryn S. K o ,City Clerk Steven Skad n, Mayor
Approved as to Form:
Jim True,City Attorney
TOTAL CIT1f.0FA$ jO14 APQROPRIA IONS BY.FUND Exhibit A
Opening Total 2014 Revenue 2014 Amended Total 2014 Expense 2014 Amended 2014 Ending
Fund Name Balance Revenue Budget Supplemental#1 Revenue Budget Expenditure Budget Supplemental#1 Exp Budget Balance
General Governmental Fund
General Fund $16,599,895 $25,294,000 $62,690 $25,356,690 $23,829,530 $3,062,110 $26,891,640 $15,064,945
Subtotal General Gov't Funds $16,599,895 $25,294,000 $62,690 $15,356,690 $23,829,530 $3,062,110 $26,891,640 $15,064,945
Special Revenue Governmental Funds
Parks and Open Space Fund $6,692,839 $9,929,200 $0 $9,929,200
. $12,475,900 $1,923,430 $14,399,330 $2,222,709
Wheeler Opera House Fund* $26,882,692 $4,127,276 $0 $4,127,276 $3,649,710 $498,590 $4,148,300 $26,861,668
City Tourism Promotion Fund $190,528 $2,549,700 $0 $2,549,700
$2,636,700 $103,330 $2,740,030 $198
Transportation Fund $4,204,786 $2,024,300 $170,000 $2,194,300 $2,100,950 $397,800 $2,498,750 $3,900,336
Housing Development Fund $3,746,842 $18,944,600 $0 $18,944,600 $16,553,830 $5,023,930 $21,577,760 $1,113,682
Kids First Fund $4,242,600 $1,699,000 $70,000 $1,769,000 $1,693,600 $277,420 $1,971,020 $4,040,580
Stormwater Fund $3,294,727 $1,035,400 $0 $1,035,400 $989,720 $1,026,860 $2,016,580 $2,313,547
Subtotal Special Revenue Funds $49,255,015 $40,309,476 $240,000 $40,549,476 $40,100,410 $9,251,360 $49,351,770 $40,452,721
Debt Service Governmental Fund
Debt Service Fund $186,558 $3,298,510 $0 $3,298,510 $3,299,940 $0 $3,299,940 $185,128
c Subtotal Debt Service Fund $186,558 $3,298,510 $0 $3,298,510 $3,299,940
$0 $3,299,940 $185,128
N
A
c
Capital Projects Governmental Funds
�a Asset Management Plan Fund $6,433,369 $4,161,000 $70,250 $4,231,250 $3,021,200 $2,134,310 $5,155,510 $5,509,109
Subtotal Capital Fund $6,433,369 $4,161,000 $70,250 $4,231,250 $3,021,200 $2,134,310 $5,155,510 $5,5091109
c
Enterprise Proprietary Funds
Water Utility Fund $3,981,810 $7,067,600 $0 $7,067,600
$7,572,260 $1,574,130 $9,146,390 $1,903,020
o Electric Utility Fund $5,660,298 $7,498,500 $0 $7,498,500 $7,632,850 $1,569,170 $9,202,020 $3,956,778
Parking Fund $3,277,287 $4,063,560 $0 $4,063,560 $3,617,790 $2,746,270 $6,364,060 $976,787
Golf Course Fund $180,598 $1,968,600 $20,600 $1,989,200 $1,890,870 $84,320 $1,975,190 $194,608
�^ Truscott Housing Fund $1,673,963
$1,123,900 $0 $1,123,900 $1,662,640 $212,690 $1,875,330 $922,533
Marolt Housing Fund $695,879 $1,138,700 $0 $1,138,700 $1,155,140 $408,940 $1,564,080 $270,499
Subtotal Enterprise Funds $15,469,836 $22,860,860 $20,600 $12,881,460 $23,531,550 $6,595,520 $30,127,070 $8,224,226
Internal Proprietary Funds
Employee Health Insurance Fund $2,167,978 $4,641,800 $0 $4,641,800
$4,665,000 $0 $4,665,000 $2,144,778
Employee Housing Fund $3,299,685 $1,005,500 $0 $1,005,500 $322,160 $12,700 $334,860 $3,970,325
Information Technology Fund $620,383 $2,270,700 $549,630 $2,820,330
$2,262,240 $981,310 $3,243,550 $197,163
Subtotal Internal Service Funds $6,088,046 $7,918,000 $549,630 $8,467,630 $7,249,400 $994,010 $8,243,410 $6,312,266
Trust Fiduciary Funds
Housing Administration Fund $1,204,769 $1,827,610 $0 $1,827,610 $1,715,890 $19,100 $1,734,990 $1,297,390
Smuggler Housing Fund $292,129 $65,700 $0 $65,700 $62,150 $7,800 $69,950 $287,879
Subtotal Trust and Agency Funds $1,496,898 $1,893,310 $0 $1,893,310 $1,778,040 $26,900 $1,804,940 $1,585,268
ALL FUNDS $95,529,617 $105,735,156 $943,170 $106,678,326 $102,810,070 $22,064,210 $124,874,280 $77,333,663
Less Interfund Transfers $17,340,900 $511,280 $17,852,180 $17,340,900 $511,280 $17,852,180
NETAPPROPRIATIONS $95,529,617 $88,394,256 $431,890 $88,826,146 $85,469,170 $21,552,930 $107,022,100 $77,333,663
*Wheeler balances are shown on an adjusted GAAP basis
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2014 Spring Supplemental Exhibit B
New Requests
Account Number Request Title Request Description
First Reading
001-General Fund;Clerks
001.07.*.80012 Retiree Payout $112,780 As allowable per City policy,the requested payout for a long-time
employee is being requested as an unforeseen expense that is
significant enough to not absorb with regular annual appropriations.
$112,780
001-General Fund;Environmental Health
001.25.25700.83999 Additional Reusable Shopping $17,250 Requesting funding to cover the costs of purchasing reusable shopping
Bags and Outreach bags,creating outreach materials,and providing occasional temporary
staff to ensure the Waste Reduction Ordinance is being properly
implemented over the course of the next year. There is dedicated
resources($47,900 as of March 7,2014)for this purpose. Future year's
requests will be determined on a case-by-case basis of need. See memo
for additional details.
001.25.25500.82799 Radon Reimbursement Grant $6,890 Seeking spending approval for a$6,890 reimbursement grant awarded
by the Colorado Department of Public Health and Environment(CDPHE)
for a regional radon action grant. See memo for additional details.
$24,140
001-General Fund;Recreation
001.71.71645.83999 Youth Wrestling Program $3,000 Requesting programming funds for New Youth Wrestling program.The
program fee is$125 per child. 25 enrollees at$125/child equals$3,125
in revenues,which would cover the expenditures. See memo for
additional details.
$3,000
100-Parks and Open Space Fund
100.55.55000.80012 Employee Payout $28,100 A long time employee resigned in February 2014. This was an
unanticipated event and was not known at the time of the 2014 budget
approval.The Parks and Open Space Department is requesting budget
authority to cover this expense.
100.55.55000.80030 Parks Field Technician Seasonal $19,700 The addition of a new,high public use compostable toilet restroom in
Position Rio Grande Park and John Denver Sanctuary has resulted in the critical
and immediate need for a full time,seasonal employee to clean and
maintain this environmentally friendly facility. Both Rio Grande Park
and John Denver Park have seen substantial increases in use over the
past year for daily use,community events,private events,special events
and Theatre Aspen.The costs of the new Park's employee's wages were
not included in the 2014 Parks and Open Space operations budget due
to transitions in staffing within the department. See memo for
additional details.
$47,800
130-Tourism and Promotion Fund
130.00.19010.82000 Lodging Tax Revenue for ACRA $103,330 Revenues from the City Lodging Tax increased more than projected for
130.00.19020.82025 and Transportation 2013,resulting in excess revenue to allocate between ACRA of$76,920
(75%)and Transportation of$26,410(25%). The net increase over the
projected amount was$103,330. See memo for additional details on
the ACRA request.
$103,330
141-Transportation Fund
141.34.34000.82180 Rubey Park-Peer Review $17,500 City Council requested a"peer review"to be conducted on the design
renovation of Rubey Park. A peer review involves requesting input from
professionals not affiliated with the project in hopes of ruling out fatal
flaws,identifying costs savings and ensuring the best possible design.
See memo for additional details.
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2024 Budget Ordinance No.9-Page 2
2014 Spring Supplemental Exhibit B
New Requests
Account Number Request Title Request Description
141.34.34000.80030 Temporary Staff $12,200 The Transportation Department requests this funding for temporary
help to assist with projects including the Rubey Park remodel,the USA
Pro Cycling Challenge,summer events and carshare program coverage.
See memo for additional details.
$29,700
150-Housing Development Fund
150.23.23150.86001 Burlingame Ranch PHI-Single $45,000 Requested funding is required to complete the single family subsidy
Family Subsidies program that was started in 2006 with the sale of the individual lots.
The City is almost complete with the program now in its 8th year.
- - - During that time there have been new development fees,increased fees
and loss of CORE funding. The City will reapply for CORE Energy grants
- - - - - - - for the last two homes,award of the grants may be late summer. See
memo for additional details.
$45,000
152-Kids First Fund
152.24.24000.82999 Infant Toddler Quality $70,000 Kids First will be receiving funding through the Rural Resort Region Early
Improvement Grant Childhood Council to contract with a Family Outreach Coordinator.This
cost will be offset by grant funds for this purpose. Future requests for
this resource would be contingent on grant funding. See memo for
additional details.
$70,000
421-Water Utility Fund
421.43.*.80012 Retiree Payout $32,300 As allowable per City policy,the requested payout for a long-time
employee is being requested as an unforeseen expense that is
significant enough to not absorb with regular annual appropriations.
$32,300
TOTAL NEW REQUESTS-FIRST READING $468,050
Second Reading
471-Golf Course Fund
471.73.73400.83810 Special Order Retail Merchandise $20,000 This request is 100%offset by the revenues generated from the special
Program orders. The special order program began in 2013. This program
elevated the level of service provided through the pro shop at no cost to
us. In 2014,the demand is anticipated to grow as the new golf school is
going to direct customers through the pro shop to purchase clubs and
other golf equipment. Staff requests an additional$20,000 in expense
to accommodate the increase in demand for Special Order Retail
Merchandise.
$20,000
TOTAL NEW-REQUESTS-SECOND READING - $20,000 - - - - - - - - -
2of2
2024 Budget Ordinance No.9-Page 3
2014 Spring Supplemental Exhibit C
Central and Departmental Savings
Central Savings Operating Budget Savings
Fund/Department 1110%" 1150%"
City Manager $289,600 $74,620
Human Resources $1,820 $116,240
City Clerk $3,610 $99,100
City Attorney $5,340 $39,870
Finance $2,130 $267,150
Planning $6,090 $87,070
Engineering $4,040 $90,130
Building $2,930 $21,300
Environmental Health $4,240 $41,200
Police $0 $273,440
Streets $2,030 $372,450
Special Events $7,010 $37,710
Asset Management $0 $2,780
001-General Fund $328,840 $1,523,060
100-Parks and Open Space Fund $15,740 $111,380
120-Wheeler Opera House Fund $15,200 $328,370
141-Transportation Fund $2,840 $40,800
152-Kids First Fund $1,160 $113,520
160-Stormwater Fund $380 $89,680
421-Water Utility Fund $0 $17,730
431-Electric Utility Fund $2,510 $15,750
451-Parking Fund $2,490 $264,430
471-Golf Fund $8,400 $42,030
510-Information Technology Fund $3,950 $169,740
Total Savings $381,510 $2,716,490
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2014 Budget Ordinance No.9-Page 4
2014 Spring Supplemental Exhibit D
Operational Carry Forwards
Account Number Department/Project Request
First Reading
001-General Fund;Planning Department
001.13.47501.82900 Aspen Area Community Plan $138,760
001.13.94379.81999 Permitting Software implementation And Training $78,440
$217,200
001-General Fund;Police Department
001.31.31800.82800 Wildfire Evacuation Routes $25,000
001.31.31800.82900 Wildfire Outreach and Education $50,000
$75,000
100-Parks and Open Space Fund
100.56.81015 Mall Bricks $10,010
100.56.82004 Pedestrian Trail Development $4,430
100.56.82006 Nordic Trail Development $1,240
100.56.82008 Miscellaneous Trails Overlays $3,990
100.56.82127 Trash Can Replacement $9,340
100.56.94114 Smuggler Mountain Open Space Management $2,600
100.56.94357 Smuggler Open Space Forest Management $21,410
$53,020
152-Kids First Fund
152.24.24100.84714 Improvements to Outdoor Learning Environments $50,000
152.24.24100.82911 Social Emotional Consulting $20,000
152.24.24000.82999 Public Engagement $5,000
$75,000
Second Reading
141-Transportation Fund
141.34.34000.821401 Transportation requests the carry forward of professional services funding to $10,700
82915 1 82999 complete work related to grant projects undertaken in 2013.
$10,700
SPECIFIC OPERATIONAL CARRY FORWARD REQUESTS $430,9201
Aggregate Equipment/Maintenance/Repair Carry Forwards $313,790
Aggregate PC Replacement Carry Forwards $230,110
Aggregate Workstation Replacement Carry Forwards $261,540
OTHER OPERATIONAL CARRY FORWARD REQUESTS* $805,4401
TOTAL OPERATIONAL CARRY FORWARD REQUESTS $1,236,3601
*Detail by Department shown on the following page.
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2014 Budget Ordinance No.9-Page 5
2014 Spring Supplemental
Operational Carry Forwards Details
Account Number Fund/Department Program Request
Equipment/Maintenance/Repair
001.31.31000.83635 Police Equipment/Maintenance/Repair $46,310
001.41.41000.83635 Streets Equipment/Maintenance/Repair $135,220
120.93.93000.83635 Wheeler Opera House Fund Equipment/Maintenance/Repair $4,190
141.34.34000.83635 Transportation Fund Equipment/Maintenance/Repair $8,620
421.43.43000.83635 Water Utility Fund Equipment/Maintenance/Repair $6,130
451.32.54000.83635 Parking Fund Equipment/Maintenance/Repair $105,530
491.01.45044.83635 Truscott Housing Fund Equipment/Maintenance/Repair $7,790
Aggregate Equipment/Maintenance/Repair $313,790
PC Replacement
001.05.05000.83655 City Manger Pc Replacement 100%Carry forward $10,160
001.06.06000.83655 Human Resources Pc Replacement 100%Carry forward $5,530
001.07.07000.83655 City Clerk Pc Replacement 100%Carry forward $21,860
001.09.09000.83655 City Attorney Pc Replacement 100%Carry forward $4,140
001.11.11000.83655 Finance Pc Replacement 100%Carry forward $6,860
001.13.13200.83655 Planning Pc Replacement 100%Carry forward $10,860
001.15.15000.83655 Engineering Pc Replacement 100%Carry forward $9,120
001.25.25500.83655 Environmental Health Pc Replacement 100%Carry forward $3,860
001.31.31000.83655 Police Pc Replacement 100%Carry forward $61,690
001.41.41000.83655 Streets Pc Replacement 100%Carry forward $4,640
001.70.71000.83655 Special Events Pc Replacement 100%Carry forward $360
001.71.71000.83655 Recreation Pc Replacement 100%Carry forward $1,430
001.72.72000.83655 Aspen Recreation Center Pc Replacement 100%Carry forward $240
001.72.72700.83655 Aspen Recreation Center Pc Replacement 100%Carry forward $1,600
001.91.05000.83655 Asset Management Pc Replacement 100%Carry forward $14,710
100.55.55000.83655 Parks and Open Space Fund Pc Replacement 100%Carry forward $190
120.93.93000.83655 Wheeler Opera House Fund Pc Replacement 100%Carry forward $10,750
141.34.34000.83655 Transportation Fund Pc Replacement 100%Carry forward $12,270
150.23.23000.83655 Housing Development Fund Pc Replacement 100%Carry forward $2,200
152.24.24000.83655 Kid First Fund Pc Replacement 100%Carry forward $2,960
421.43.43000.83655 Water Utility Fund Pc Replacement 100%Carry forward $3,510
431.45.45000.83655 Electric Utility Fund Pc Replacement 100%Carry forward $1,540
451.32.32000.83655 Parking Fund Pc Replacement 100%Carry forward $15,740
471.73.73000.83655 Golf Course Fund Pc Replacement 100%Carry forward $3,290
491.01.45044.83655 Truscott Housing Fund Pc Replacement 100%Carry forward $8,250
492.01.45043.83655 Marolt Housing Fund Pc Replacement 100%Carry forward $4,450
510.60.60000.83655 Information Technology Fund Pc Replacement 100%Carry forward $6,870
510.61.61000.83655 Information Technology Fund Pc Replacement 100%Carry forward $1,030
Aggregate PC Replacement $230,110
Workstation Replacement
001.05.05000.83625 City Manger Work Station Replacement 100%Carry forward $2,560
001.06.06000.83625 Human Resources Work Station Replacement 100%Carry forward $15,290
001.07.07000.83625 City Clerk Work Station Replacement 100%Carry forward $7,380
001.09.09000.83625 City Attorney Work Station Replacement 100%Carry forward $3,530
001.11.11000.83625 Finance Work Station Replacement 100%Carry forward $29,010
001.13.13200.83625 Planning Work Station Replacement 100%Carry forward $21,400
001.15.15000.83625 Engineering Work Station Replacement 100%Carry forward $10,230
001.21.21000.83625 Building Work Station Replacement 100%Carry forward $13,010
001.25.25500.83625 Environmental Health Work Station Replacement 100%Carry forward $1,940
001.31.31000.83625 Police Work Station Replacement 100%Carry forward $12,070
001.41.41000.83625 Streets Work Station Replacement 100%Carry forward $12,280
001.70.71000.83625 Special Events Work Station Replacement 100%Carry forward $3,460
001.71.71000.83625 Recreation Work Station Replacement 100%Carry forward $1,410
2 of 3
2014 Budget Ordinance No.9-Page 6
2014 Spring Supplemental
Operational Carry Forwards Details
Account Number Fund/Department Program Request
001.72.72700.83625 Aspen Recreation Center Work Station Replacement 100%Carry forward $160
001.74.74000.83625 Aspen Ice Garden Work Station Replacement 100%Carry forward $3,900
001.91.05000.83625 Asset Management Work Station Replacement 100%Carry forward $7,600
100.55.55000.83625 Parks and Open Space Fund Work Station Replacement 100%Carry forward $5,270
120.93.93000.83625 Wheeler Opera House Fund Work Station Replacement 100%Carry forward $7,430
141.34.34000.83625 Transportation Fund Work Station Replacement 100%Carry forward $16,690
150.23.23000.83625 Housing Development Fund Work Station Replacement 100%Carry forward $720
152.24.24000.83625 Kid First Fund Work Station Replacement 100%Carry forward $8,280
160.42.16300.83625 Stormwater Fund Work Station Replacement 100%Carry forward $900
421.43.43000.83625 Water Utility Fund Work Station Replacement 100%Carry forward $6,510
431.45.45000.83625 Electric Utility Fund Work Station Replacement 100%Carry forward $800
451.32.32000.83625 Parking Fund Work Station Replacement 100%Carry forward $25,130
491.01.45044.83625 Truscott Housing Fund Work Station Replacement 100%Carry forward $8,640
492.01.45043.83625 Marolt Housing Fund Work Station Replacement 100%Carry forward $2,350
510.60.60000.83625 Information Technology Fund Work Station Replacement 100%Carry forward $6,430
510.61.61000.83625 Information Technology Fund Work Station Replacement 100%Carry forward $13,960
620.23.45002.83625 Housing Administration Fund Work Station Replacement 100%Carry forward $13,200
Aggregate Workstation Replacement $261,540
OTHER OPERATIONAL CARRY FORWARD REQUESTS $805,4401
3 of 3
2014 Budget Ordinance No.9-Page 7
2014 Spring Supplemental Exhibit E
Capital Carry-Forward Requests
Account Number Department/Project Request
000-Asset Management Plan Fund;Clerks
000.07.95164 Audio Visual Upgrades $13,840
$13,840
000-Asset Management Plan Fund;Planning
000.13.94379 Community Development Permitting $172,800
$172,800
000-Asset Management Plan Fund;Engineering
000.15.94077 Mill Street Pedestrian Improvements $382,590
000.90.82076 City Sidewalk-ADA-Improvements $286,830
000.15.94118 Gondola Plaza Pedestrian Crossings $204,990
000.15.94111 Main St Alternative Material Crosswalk $67,100
000.15.94531 Downtown Enhancement Pedestrian Project(DEPP) $50,570
000.15.94102 Bridge Maintenance $39,190
000.15.94767 Moore And Maroon Pedestrian Improvements $28,310
000.15.94507 Pedestrian Improvements At 5th and Hopkins $25,000
000.15.94510 Cemetery/Snowbunny/Mountain View Intersection $12,600
000.15.94512 Neale Ave Traffic Calming and Pedestrian Improvement $6,860
000.15.94722 Survey Grade Gps Equipment $5,890
000.15.94515 Traffic Calming Projects $4,550
$1,114,480
000-Asset Management Plan Fund;Environmental Health
000.25.94013 Teom(Air Quality)&Enclosure $36,260
$36,260
000-Asset Management Plan Fund;Streets
000.41.93917 Street Improvement Project 2012 $52,150
000.41.83005 Fleet $18,030
$70,180
000-Asset Management Plan Fund;Information Technology
000.61.94156 Core Network(City) $150,230
000.61.94197 Computer Peripherals-City $81,250
000.61.94149 Workgroup Applications(City) $6,000
$237,480
000-Asset Management Plan Fund;Recreation
000.71.94694 Roof Repair At Red Brick $40,000
000.71.94467 Recreation Business Plan Update $33,710
000.71.94489 Clay Tennis Court Roller $6,000
$79,710
000-Asset Management Plan Fund;Aspen Recreation Center
000.72.95151 LIA Improvements-SPARK $80,780
000.72.94479 Pool Vacuums $13,000
000.72.93936 Snow Louver Installation $3,920
$97,700
000-Asset Management Plan Fund;Aspen Ice Garden
000.74.94283 Facility Exterior Maintenance $6,820
$6,820
.000-Asset Management Plan Fund;Asset Management
000.91.94785 City Hall 3rd Floor Upgrades $4,070
000.91.93982 Capital Emergency/Contingency Funds $2,710
000.91.93993 Rio Grande Remodel $2,470
000.91.94786 Animal Shelter Capital Replacement $1,660
000.91.93966 City Hall Exterior Painting $920
$11,830
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2014 Budget Ordinance No.9-Page 8
2014 Spring Supplemental Exhibit E
Capital Carry-Forward Requests
Account Number Department/Project Request
100-Parks and Open Space Fund
100.94.94640 Wagner Park Improvements $984,280
100.94.94835 Property Acquisition(1) $240,000
100.94.94438 Rio Grande Park Improvements $57,300
100.94.94825 Castle Creek Trail Study $50,000
100.94.94826 New Trail Map $40,000
100.94.94837 Smuggler Forestry Management $37,170
100.94.94818 Pedestrian Mall Electrical Upgrade $37,120
100.94.94356 Recycling Cans For Commercial Core $35,970
100.94.81155 Deer Hill Interpretation Trail $32,760
100.94.94306 Castle Creek Bridge Fence Improvements $30,000
100.94.94959 Skateboard Park Improvements-Phase II $25,000
100.94.94372 Burlingame Phase II Parks $24,920
100.94.94833 Brush Creek Crossing $23,000
100.94.94352 Historical Smuggler Mountain Trail Interpretation $20,570
100.94.94834 Kiosks And Trail Signs $16,080
100.94.95152 Cozy Point Structural Assessment $10,800
100.94.94089 Marolt Nordic Trail Improvements $9,120
100.94.94268 Lower Moore Drainage $8,000
100.94.94197 Computer Peripherals-City $4,410
100.94.94185 Fleet Parks Department $2,730
100.94.94156 Core Network(City) $800
$1,690,030
120-Wheeler Opera House Fund
120.94.94678 Wheeler Balcony Project $96,500
120.94.94197 Computer Peripherals-City $24,000
120.94.94149 Workgroup Applications(City) $1,000
120.94.94156 Core Network(City) $900
$122,400
141-Transportation Fund
141.94.94129 Shuttle Replacements-plus on board IT systems $257;000
141.94.94798 Bus Stop Improvement Plan $15,000
141.94.94797 Bus Stop Improvement Study $2,680
141.94.94197 Computer Peripherals-City $1,500
$276,180
150-Housing Development Fund
150.94.94626 Burlingame Phase II Construction $4,411,180
150.23.23121 Housing-Burlingame Phase 1 $162,730
150.94.95170 Edge Of Ajax-Unit C $128,340
150.94.95168 Edge Of Ajax-Unit A $128,330
150.94.95169 Edge Of Ajax-Unit B $128,330
150.94.94353 BMC West $16,390
150.23.23150 Burlingame Delivery Sf Lot Subsidies $710
$4,976,010
152-Kids First Fund
152.94.94197 Computer Peripherals-City $6,500
$6,500
160-Stormwater Fund
160.94.94123 Water Quality Wetlands $277,500
160.94.94121 Aspen Mountain Drainage Basin Improvements $117,500
160.94.94120 Mud Flow Study $125,000
160.94.94619 CMP To RCP $120,000
2of2
2014 Budget Ordinance No.9-Page 9
2014 Spring Supplemental Exhibit E
Capital Carry-Forward Requests
Account Number Department/Project Request
160.94.94113 Stormwater Master Planning $99,580
160.94.94505 Neale Ave Stormwater Improvements $86,380
160.94.94112 Stormwater Master Plan-Smuggler and Hunter Creek $28,890
160.94.81115 Rio Grande Design Project $11,540
160.94.94115 Francis Street Stormwater Improvements $9,510
$875,900
421-Water Utility Fund
421.94.44408 Reclamation Project $597,380
421.94.44614 Burlingame/AABC Tie In $268,190
421.94.94769 Ground Water Facilities 2013 $219,280
421.94.44105 Administration Building $150,230
421.94.94149 Workgroup Applications(City) $56,550
421.94.94783 Castle Creek Dam/Headgate/Pipeline 2013 $43,200
421.94.94779 East Water Treatment Plant 2013 $42,390
421.94.94781 SCADA 2013 $31,660
421.94.94808 Maroon Creek Dam/Headgate/Pipeline 2013 $30,470
421.94.94197 Computer Peripherals-City $25,920
421.94.94878 Distribution Replacement 2013 $12,540
421.94.94968 Fire Mitigation-Pump Stations Upgrades $12,280
421.94.94639 Affordable Rental Housing Retrofits $11,590
421.94.95167 Outfall For The Drain Line $3,670
421.94.94156 Core Network(City) $2,600
$1,507,950
431-Electric Utility Fund
431.94.94182 Second Feed $614,710
431.94.94584 Substation Upgrade $577,740
431.94.94164 Koch Park To City Market Distribution System $143,450
431.94.94884 Water Plant Switch To City Electric $79,370
431.94.93904 Plug-in Hybrid Program $50,000
431.94.94700 Energy Conservation 2013 $50,000
431.94.94703 Meter Replacement Program 2013 $19,630
431.94.94704 Electric System Telemetry 2013 $11,070
431.94.94197 Computer Peripherals-City $2,300
431.94.94156 Core Network(City) $300
$1,548,570
451-Parking Fund
451.94.81153 Plaza Replacement $2,317,850
451.94.94149 Workgroup Applications(City) $9,000
451.94.94197 Computer Peripherals-City $4,500
451.94.94156 Core Network(City) $1,600
$2,332,950
471-Golf Course Fund
471.94.94416 Rental Clubs $7,500
471.94.94156 Core Network(City) $1,600
471.94.94197 Computer Peripherals-City $1,500
$10,600
491-Truscott Housing Fund
491.94.94395 Truscott Housing Site Improvements 1A $93,740
491.94.94533 Truscott Exterior Painting 2012 $40,000
491.94.94537 Office And West Building Renovation $11,480
491.94.94220 Truscott 400-1000 Plumbing Repairs $9,500
491.94.94231 Fleet-Truscott/Smuggler/Marolt $8,200
3of3
2014 Budget Ordinance No.9-Page 10
2014 Spring Supplemental Exhibit E
Capital Carry-Forward Requests
Account Number Department/Project Request
491.94.94536 Chip and Seal Truscott Parking Lot $7,500
491.94.94392 Truscott Building Repairs/Upgrades $5,730
491.94.94381 Truscott Unit Renovations $4,960
491.94.82112 Appliance Replacement $3,980
491.94.94897 Truscott Boiler Pump Replacement $2,000
491.94.94380 Housing Property Management Software $920
$188,010
492-Marolt Housing Fund
492.94.94384 Marolt Roof Replacement $317,570
492.94.94081 Marolt Ranch Employee House Asset Management Plan $76,370
492.94.94231 Fleet-Truscott/Smuggler/Marolt $8,200
$402,140
505 Employee Housing Fund
505.94.94413 Water Place ER Renovations $12,700
$12,700
510-Information Technology Fund
510.94.94157 Core Network(County 100%Reimbursable) $128,900
510.94.94622 Galena Plaza Fiber(City) $125,000
510.94.94139 Website Development(City) $57,190
510.94.94147 Network Services(City) $30,570
510.94.94148 Network Services(County 100%Reimbursable) $29,770
510.94.94108 IT Closet Upgrade(City) $14,340
510.94.94281 Data Archival And Backup(City) $2,600
510.94.94282 Data Archival/Backup(County 100%Reimbursable) $2,600
$390,970
620-Housing Administration Fund
620.94.94197 Computer Peripherals-City $5,900
$5,900
TOTAL CAPITAL CARRY FORWARD REQUESTS $16,187,910
4of4
2014 Budget Ordinance No.9-Page 11
2014 Spring Supplemental Exhibit F
Previously Approved Requests
Account Number Department/Description Amount
001-General Fund
001.07.07030.82999 This is the formal appropriation of the litigation settlement of case number 09CB294, $195,850
per Resolution No.42,approved by Council on March 24,2014.
001.13.13000.82999 Request for the formal appropriation of the Single-Family and Duplex Employee $33,000
Generation Study,approved by Council on February 24,2014.
001.31.31200.80012 In 2013,the HVIDE state grant funding dedicated to DUI enforcement was approved $8,500
and added to the Police Departments base operational budget. In 2014,the revenue
001.03.03000.84000 Mountain Plains Museum Association Sustainability Conference-City of Aspen $4,250
sponsored lunch for the attendees from local and national museums approved at the
April 1,2014 work session.
$241,600
622-Smuggler Housing Fund
622.83.45043.82999 This is the formal appropriation of the APCHA Resolution No.03 to repair structural $7,800
damage in Unit#1 caused by water,approved on January 15,2014.
$7,800
000-Asset Management Plan Fund
000.15.94118.86001 Gondola Plaza Pedestrian Crossing Project-This is the formal appropriation of the $200,000
additional funding approved in the April 7,2014 Council meeting. See memo for
additional details.
000.15.94118.86001 Gondola Plaza Pedestrian Crossing Project-This is the formal appropriation for the $60,000
storm water aspects of this project;approved in the April 7,2014 Council meeting.
This funding is transferred from the Stormwater Fund to the AMP Fund. See memo
for additional details.
000.91.95144.86001 Facilities Master Planning Project-This is the formal request for funding of the $33,210
additional service approved in the April 8,2014 work session. This change order adds
the Wheeler Opera House,The Aspen Ice Garden,Aspen Electric Puppy Smith Street:
Location,The Streets Department and the Recycle Lot to the project. See memo for
additional details.
$293,210
Total Technical Adjustment $542,610
1of1
2014 Budget Ordinance No.9-Page 12
2014 Spring Supplemental Exhibit G
Technical Adjustments
Account Number Department/Description Amount
100-Parks and Open Space Fund
100.55.55000.88901 Transfer to Central Savings $15,740
$15,740
120-Wheeler Opera House Fund
000.96.95144.95120 Transfer to AMP Fund for Wheeler's portion of the Facilities Master Planning Project $10,250
120.93.93000.88901 Transfer to Central Savings $15,200
$25,450
141-Transportation Fund
141.34.34000.88901 Transfer to Central Savings $2,840
$2,840
152-Kids First Fund
152.24.24000.88901 Transfer to Central Savings $1,160
$1,160
160-Stormwater Fund
160.95.94118.95000 Accounting transaction required to record all Gondola Plaza Pedestrian Crossing $60,000
Project expense in one location. This action moves$60,000 to the AMP Fund to fund
the storm water aspects of this project approved by Council on April 7,2014. See
memo for additional details.
160.42.16300.88901 Transfer to Central Savings $380
$60,380
Electric Fund
431.45.45000.88901 Transfer to Central Savings $2,510
$2,510
451-Parking Fund
451.32.32000.88901 Transfer to Central Savings $2,490
$2,490
471-Golf Course Fund
471.73.73000.88901 Transfer to Central Savings $8,400
$8,400
510-Information Technology Fund
510.94.61000.86001 The goal of the Information Technology Fund is track and record all of the $388,360
information systems technology costs all in one Fund. This transfer is necessary to
accomplish this goal. This is strictly an accounting function and does not represent
additional costs to the City of Aspen.
510.61.61000.88901 Transfer to Central Savings $3,950
$392,310
Total Technical Adjustment $511,280
1of1
2014 Budget Ordinance No.9-Page 13
Exhibit H
TRANSFER 2014 DETAILS BY FUND
Fund From and To Purpose of Interfund Transfer $ %Fund
Asset Management Plan Fund $181,800
Debt Service Fund 2005-STR Bonds $93,300 51%
Wheeler Opera House Fund Red Brick West End Project $88,500 49%
General Fund $1,380,300
Information Technology Fund Information Technology Overhead Payment $778,300 56%
Parks and Open Space Fund Expanded Downtown Core Services $99,100 7%
Parks and Open Space Fund Percentage of Food Tax Refund $63,900 5%
Employee Housing Fund City of Aspen Affordable Housing $439,000 32%
Parks and Open Space Fund $5,028,990
Debt Service Fund 2005-STR Bonds $950,600 19%
2009-STR Bonds(Refunding 2001) $816,800 16%
2013-STR Bonds(Refunding 2005) $312,400 6%
2012-STR Improvement Bonds $196,000 4%
2005-STR Facility Construction Bonds $174,050 3%
2012-STR Bonds(Refunding 2005) $154,700 3%
Trustee Fees-Debt Service $5,800 0%
General Fund General Fund Overhead Payment $946,000 19%
Central Savings $15,740 0%
Housing Development Fund Burlingame Phil Park Infrastructure $140,000 3%
Information Technology Fund Information Technology Overhead Payment $99,100 2%
Parking Fund Galena Plaza Redevelopment $750,000 15%
Employee Housing Fund City of Aspen Affordable Housing $108,000 2%
Golf Course Fund Open Space Maintenance-Golf $224,000 4%
2005-STR Bonds $135,800 3%
Wheeler Opera House Fund $443,850
General Fund General Fund Overhead Payment $306,000 69%
Central Savings $15,200 3%
Information Technology Fund Information Technology Overhead Payment $58,400 13%
Employee Housing Fund City of Aspen Affordable Housing $54,000 12%
Asset Management Plan Fund Facilities Master Planning Project $10,250 2%
Transportation Fund $417,140
General Fund General Fund Overhead Payment $280,000 67%
Use Tax Position $87,000 21%
Central Savings $2,840 1%
Information Technology Fund Information Technology Overhead Payment $23,900 6%
Parks and Open Space Fund Percentage of Food Tax Refund $7,400 2%
Employee Housing Fund City of Aspen Affordable Housing $16,000 4%
Housing Development Fund $1,167,300
General Fund General Fund Overhead Payment $557,000 48%
Housing Administration Fund Operations Subsidy(COA 50%of total) $196,500 17%
Information Technology Fund Information Technology Overhead Payment $3,800 0%
Parks and Open Space Fund Percentage of Food Tax Refund $10,000 1%
Marolt Housing Fund Marolt Subsidy Funding $400,000 34%
Kid First Fund $188,660
General Fund General Fund Overhead Payment $129,000 68%
Central Savings $1,160 1%
Information Technology Fund Information Technology Overhead Payment $23,200 12%
Parks and Open Space Fund Percentage of Food Tax Refund $12,300 7%
Employee Housing Fund City of Aspen Affordable Housing $23,000 12%
Stormwater Fund $250,280
General Fund General Fund Overhead Payment $168,000 67%
Central Savings $380 0%
Information Technology Fund Information Technology Overhead Payment $6,900 3%
Employee Housing Fund City of Aspen Affordable Housing $15,000 6%
Asset Manangement Fund Gondola Plaza Pedestrian Crossing Project $60,000 24%
1 of 2
2014 Budget Ordinance No.9-Page 14
Exhibit H
TRANSFER 2014 DETAILS BY FUND
Fund From and To Purpose of Interfund Transfer $ %Fund
Water Utility Fund $2,078,050
General Fund Facilities-Land $1,000,000 48%
General Fund General Fund Overhead Payment $682,000 33%
Information Technology Fund Information Technology Overhead Payment $143,050 7%
Parks and Open Space Fund Water Usage Conservation Program $150,000 7%
Employee Housing Fund City of Aspen Affordable Housing $103,000 5%
Electric Utility Fund $954,310
General Fund General Fund Overhead Payment $312,000 33%
Franchise Fee $280,000 29%
Central Savings $2,510 0%
Information Technology Fund Information Technology Overhead Payment $12,800 1%
Water Utility Fund Utility Billing Services(Funding 50%) $192,000 20%
Environmental Initiatives(Funding 50%) $126,000 13%
Employee Housing Fund City of Aspen Affordable Housing $29,000 3%
Parking Fund $464,190
General Fund General Fund Overhead Payment $366,000 79%
Central Savings $2,490 1%
Information Technology Fund Information Technology Overhead Payment $49,700 11%
Employee Housing Fund City of Aspen Affordable Housing $46,000 10%
Golf Course Fund $343,100
General Fund General Fund Overhead Payment $167,000 49%
Golf Cart and Equipment $89,100 26%
Golf Retiree Payout $14,700 4%
Central Savings $8,400 2%
Information Technology Fund Information Technology Overhead Payment $26,800 8%
Parks and Open Space Fund Golf Start Up Funding $13,100 4%
Employee Housing Fund City of Aspen Affordable Housing $24,000 7%
Truscott Housing Fund $133,000
General Fund General Fund Overhead Payment $69,000 52%
Housing Administration Fund Housing Administration Overhead Payment $54,000 41%
Employee Housing Fund City of Aspen Affordable Housing $10,000 8%
Marolt Housing Fund $91,800
General Fund General Fund Overhead Payment $51,000 56%
Housing Administration Fund Housing Administration Overhead Payment $33,800 37%
Employee Housing Fund City of Aspen Affordable Housing $7,000 8%
Employee Housing Fund $75,000
Parks and Open Space Fund Facility Planning Project $75,000 100%
Information Technology Fund $260,950
General Fund General Fund Overhead Payment $212,000 81%
Central Savings $3,950
Employee Housing Fund City of Aspen Affordable Housing $45,000 17%
Housing Administration Fund $132,700
General Fund General Fund Overhead Payment $87,000 66%
Information Technology Fund Information Technology Overhead Payment $45,700 34%
Smuggler Housing Fund $14,200
General Fund General Fund Overhead Payment $11,000 77%
Housing Administration Fund Housing Administration Overhead Payment $3,200 23%
All Funds $4,246,560
Employee Health Insurance Fund Employee Health Insurance Premiums $3,832,300 90%
Information Technology Fund Transfers for Double Budgeted Capital Projects $414,260 10%
Grand Total $17,852,180
2 of 2
2014 Budget Ordinance No.9-Page 15
(Informational Only)
Revenue Details
Subtotal by
Department Description Amount Department
General Fund
Environmental Health
001.25.00000.62200 Environmental Health is seeking spending approval for a$6,884 $6,890
reimbursement grant awarded by the Colorado Department of Public Health
and Environment(CDPHE)for a regional radon action grant.
Subtotal,Environmental Health $6,890
Recreation
001.71.71645.64280 Requesting programming funds for New Youth Wrestling program.The $3,130
Program fee is$125 per child.25 enrollees at$125/child equals$3,125 in
revenues,which would cover the expenditures.
Subtotal,Recreation $3,130
Transfers to General Fund
001.05.05000.69000 Transfer in from all funds outside the General Fund for Central Savings. $52,670
Subtotal,Transfers $52,670
Subtotal,General Fund $62,690
Transportation Fund
141.34.00000.62200 State FASTER reimbursement grant of$120,000 for two shuttle replacements $170,000
scheduled in 2013. Local match is$30,000. Section 5311 grant funding of
$50,000 for the replacement of one additional shuttle vehicle that has been in
operation since 2003.
Subtotal,Transportation Fund $170,000
Kids First Fund
152.24.24100.62280 Kids First will be receiving funding through the Rural Resort Region Early $70,000
Childhood Council to contract with a Family Outreach Coordinator.This cost
will be offset by grant funds for this purpose.
Subtotal,Kids First Day Care Fund $70,000
Golf Course Fund
471.00.73400.64115 Based on the invested return on each special order merchandise and spending $20,600
$20,000,the City would realize a net profit of$600.00.
Subtotal,Golf Course Fund $20,600
Information Technology Fund
510.94.00000.67501 County Reimbursements for carry forward projects from 2012 $161,270
510.94.61000.67500 Carry forward projects from 2012 budgeted in other funds $388,360
Subtotal,Information Technology Fund $549,630
Asset Management Plan Fund
000.96.94118.95160 Transfer-Accounting transaction required to record all Gondola Plaza $60,000
Pedestrian Crossing Project expense in one location. This action moves
$60,000 to the AMP Fund to fund the storm water aspects of this project. See
memo for additional details.
000.96.95144.95120 Transfer to AMP Fund for Facilities Master Planning Project $10,250
Subtotal,Asset Management Plan Fund $70,250
Total Revenue Changes $943,170
1of1
2014 Budget Ordinance No.9-Page 16
r /
Ad Name: 10075591 A LEGAL NOTICE
Customer: Aspen (LEGALS) City of Ordinance OORDINANCE NCE 9,2014 PUB4LIC HEARING tl on
first reading at the City Council meeting April 7,
Your account number: 1013028 2014. This ordinance,if adopted,will approve
supplemental appropriations to the 2014 budget.
The public hearing on this ordinance is sched-
uled for April 28,2014 at 5:00 p.m.City Hall,130
PROOF OF PUBLICATION South Galena.
To see the entire text,go to the city's legal no-
tice website
RIK IMZ: http://www.aspenpitkin.com/Departments/Clerk/L
egal-Notices/
IF you would like a copy FAXed or e-mailed to
you,call the city clerk's office,429-2687
Published in the Aspen Times Weekly on April
10,2014. [100755 91]
STATE OF COLORADO,
COUNTY OF PITKIN
I,Jim Morgan, do solemnly swear that I am General
Manager of the ASPEN TIMES WEEKLY, that
the same weekly newspaper printed,in whole or in
part and published in the County of Pitkin, State of
Colorado, and has a general circulation therein-,that
said newspaper has been published continuously and
uninterruptedly in said County of Pitkin for a period
of more than fifty-two consecutive weeks next prior
to the first publication of the annexed legal notice or
advertisement.
The Aspen Times is an accepted legal advertising
medium, only for jurisdictions operating under
Colorado's Home Rule provision.
That the annexed legal notice or advertisement was
published in the regular and entire issue of every
number of said daily newspaper for the period of 1
consecutive insertions;and that the first publication
of said notice was in the issue of said newspaper
dated 4/10/2014 and that the last publication of
said notice was in the issue of said newspaper dated
4/10/2014.
In witness whereof,I have here unto set my hand
this 04/11/2014.
Jim Morgan,GeneraY Manager
Subscribed and sworn to before me,a notary public
in and for the County of Garfield,State of Colorado
this 04/11/2014.
Pamela J.Schultz,Notary Public
Commission expires:November 1,2015
�O'(PFtY PUe`/�
PAMELA J.
SCHULTZ
ccti8
Ity Cammiu[om Expires 111moi5