HomeMy WebLinkAboutresolution.council.069-21 RESOLUTION #069
(Series of 2021)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASPEN,
COLORADO, APPROVING A CONTRACT BETWEEN THE CITY OF ASPEN
AND BUREAU VERITAS TECHNICAL ASSESSMENTS LLC.
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT ON
BEHALF OF THE CITY OF ASPEN, COLORADO.
WHEREAS, there has been submitted to the City Council a contract for a
Facilities Condition Assessment, between the City of Aspen and Bureau Veritas
Technical Assessments LLC., a true and accurate copy of which is attached hereto
as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ASPEN, COLORADO,
That the City Council of the City of Aspen hereby approves that Contract for
a Facilities Condition Assessment, between the City of Aspen and Bureau Veritas
Technical Assessments LLC, a copy of which is annexed hereto and incorporated
herein, and does hereby authorize the City Manager to execute said agreement on
behalf of the City of Aspen.
INTRODUCED, READ AND ADOPTED by the City Council of the City of
Aspen on the 27" day of July 2021.
J
Torre, Mayor
I, Nicole Henning, duly appointed and acting City Clerk do certify that the
foregoing is a true and accurate copy of that resolution adopted by the City Council
of the City of Aspen, Colorado, at a meeting held, July 27, 2021.
G� c
Nicole Henning, City Clerk
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CITY OF ASPEN STANDARD FORM OF AGREEMENT CITY OFASPEN
PROFESSIONAL SERVICES
City of Aspen Contract No.:2021-140.
AGREEMENT made this 141h day of July, in the year 2021.
BETWEEN the City:
Contract Amount:
The City of Aspen
c/o Matt Kuhn
130 South Galena Street Total: $68,729.20
Aspen,Colorado 81611
Phone: (970)920-5079
If this Agreement requires the City to pay
And the Professional: an amount of money in excess of
$50,000.00 it shall not be deemed valid
Bureau Veritas Technical Assessments LLC until it has been approved the City
c/o Peter Economou Council of the City of Aspen.
.
10461 Mill Run Circle, Ste 1100 City Council Approval:
Owings Mills, MD 21117
Date: July 27,2021
Resolution No.:
For the Following Project:
Facility Condition Assessment for Parks, Golf, and Recreation Facilities
Exhibits appended and made a part of this Agreement:
Exhibit A: Proposal, including fee schedule
The City and Professional agree as set forth below.
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1. Scope of Work. Professional shall perform in a competent and professional manner the Scope
of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein.
2. Completion. Professional shall commence Work immediately upon receipt of a written Notice
to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is
consistent with professional skill and care and the orderly progress of the Work in a timely manner.
The parties anticipate that all Work pursuant to this Agreement shall be completed no later than
October 29, 2021. Upon request of the City, Professional shall submit, for the City's approval, a
schedule for the performance of Professional's services which shall be adjusted as required as the
project proceeds,and which shall include allowances for periods of time required by the City's project
engineer for review and approval of submissions and for approvals of authorities having jurisdiction
over the project.This schedule,when approved by the City,shall not,except for reasonable cause,be
exceeded by the Professional.
3. Payment. In consideration of the work performed, City shall pay Professional on a time and
expense basis for all work performed.The hourly rates for work performed by Professional shall not
exceed those hourly rates set forth at Exhibit A(fee schedule)appended hereto. Except as otherwise
mutually agreed to by the parties the payments made to Professional shall not initially exceed the
amount set forth above. Professional shall submit, in timely fashion, invoices for work performed.
The City shall review such invoices and, if they are considered incorrect or untimely, the City shall
review the matter with Professional within ten days from receipt of the Professional's bill.
4. Non-Assi ng ability. Both parties recognize that this Agreement is one for personal services
and cannot be transferred,assigned,or sublet by either party without prior written consent of the other.
Sub-Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or
obligations under this Agreement. Professional shall be and remain solely responsible to the City for
the acts, errors, omissions or neglect of any subcontractors' officers, agents and employees, each of
whom shall,for this purpose be deemed to be an agent or employee of the Professional to the extent
of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due
which may be due to any sub-contractor.
5. Termination of Procurement. The sale contemplated by this Agreement may be
canceled by the City prior to acceptance by the City whenever for any reason and in its sole
discretion the City shall determine that such cancellation is in its best interests and convenience.
6. Termination of Professional Services. The Professional or the City may terminate the
Professional Services component of this Agreement, without specifying the reason therefor, by
giving notice,in writing,addressed to the other party,specifying the effective date of the termination.
No fees shall be earned after the effective date of the termination. Upon any termination,all finished
or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, reports or
other material prepared by the Professional pursuant to this Agreement shall become the property of
the City.Notwithstanding the above,Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
7. Independent Contractor Status. It is expressly acknowledged and understood by the parties
that nothing contained in this agreement shall result in,or be construed as establishing an employment
relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to
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use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or
servant of Professional shall be,or shall be deemed to be,the employee,agent or servant of the City.
City is interested only in the results obtained under this contract. The manner and means of
conducting the work are under the sole control of Professional. None of the benefits provided by City
to its employees including, but not limited to, workers' compensation insurance and unemployment
insurance,are available from City to the employees, agents or servants of Professional. Professional
shall be solely and entirely responsible for its acts and for the acts of Professional's agents,employees,
servants and subcontractors during the performance of this contract. Professional shall indemnify
City against all liability and loss in connection with,and shall assume full responsibility for payment
of all federal, state and local taxes or contributions imposed or required under unemployment
insurance, social security and income tax law, with respect to Professional and/or Professional's
employees engaged in the performance of the services agreed to herein.
8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers,
employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on
account of injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind
whatsoever, which arise out of or are in any manner connected with this contract, to the extent and
for an amount represented by the degree or percentage such injury,loss,or damage is caused in whole
or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error,
professional error, mistake, negligence, or other fault of the Professional, any subcontractor of the
Professional, or any officer, employee, representative, or agent of the Professional or of any
subcontractor of the Professional, or which arises out of any workmen's compensation claim of any
employee of the Professional or of any employee of any subcontractor of the Professional. The
Professional agrees to investigate,handle,respond to,and to provide defense for and defend against,
any such liability, claims or demands at the sole expense of the Professional, or at the option of the
City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in
connection with,any such liability,claims,or demands. If it is determined by the final judgment of a
court of competent jurisdiction that such injury, loss,or damage was caused in whole or in part by the
act, omission, or other fault of the City, its officers, or its employees, the City shall reimburse the
Professional for the portion of the judgment attributable to such act, omission, or other fault of the
City, its officers, or employees.
9. Professional's Insurance.
(a) Professional agrees to procure and maintain, at its own expense,a policy or policies
of insurance sufficient to insure against all liability, claims, demands, and other obligations
assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition
to any other insurance requirements imposed by this contract or by law.The Professional shall
not be relieved of any liability, claims, demands, or other obligations assumed pursuant to
Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its
failure to procure or maintain insurance in sufficient amounts,duration,or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City.
All coverages shall be continuously maintained to cover all liability, claims, demands, and
other obligations assumed by the Professional pursuant to Section 8 above. In the case of any
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claims-made policy, the necessary retroactive dates and extended reporting periods shall be
procured to maintain such continuous coverage.
(i) Workers'Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this contract, and
Employers'Liability insurance with minimum limits of ONE MILLION DOLLARS
($1,000,000.00) for each accident, ONE MILLION DOLLARS ($1,000,000.00)
disease - policy limit, and ONE MILLION DOLLARS ($1,000,000.00) disease -
each employee. Evidence of qualified self-insured status may be substituted for
the Workers' Compensation requirements of this paragraph.
(ii) Commercial General Liability insurance with minimum combined single
limits of ONE MILLION DOLLARS ($1,000,000.00) each occurrence and TWO
MILLION DOLLARS ($2,000,000.00) aggregate. The policy shall be applicable to
all premises and operations.The policy shall include coverage for bodily injury,broad
form property damage (including completed operations), personal injury (including
coverage for contractual and employee acts), blanket contractual, independent
contractors, products, and completed operations. The policy shall contain a
severability of interests provision.
(iii) Comprehensive Automobile Liability insurance with minimum combined
single limits for bodily injury and property damage of not less than ONE MILLION
DOLLARS ($1,000,000.00) each occurrence and TWO MILLION DOLLARS
($2,000,000.00)aggregate with respect to each Professional's owned, hired and non-
owned vehicles assigned to or used in performance of the Scope of Work. The policy
shall contain a severability of interests provision. If the Professional has no owned
automobiles, the requirements of this Section shall be met by each employee of the
Professional providing services to the City under this contract.
(iv) Professional Liability insurance with the minimum limits of ONE MILLION
DOLLARS ($1,000,000)each claim and TWO MILLION DOLLARS ($2,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary
insurance, and any insurance carried by the City, its officers or employees, or carried by or
provided through any insurance pool of the City, shall be excess and not contributory
insurance to that provided by Professional.No additional insured endorsement to the policy
required above shall contain any exclusion for bodily injury or property damage arising from
completed operations. The Professional shall be solely responsible for any deductible losses
under any policy required above.
(d) The certificate of insurance provided to the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City
prior to commencement of the contract.No other form of certificate shall be used.The certifi-
cate shall identify this contract and shall provide that the coverages afforded under the policies
shall not be canceled, terminated or materially changed until at least thirty (30) days prior
written notice has been given to the City.
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(e) Failure on the part of the Professional to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which City may immediately terminate this contract, or at its discretion City
may procure or renew any such policy or any extended reporting period thereto and may pay
any and all premiums in connection therewith,and all monies so paid by City shall be repaid
by Professional to City upon demand, or City may offset the cost of the premiums against
monies due to Professional from City.
(0 City reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently
$350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and
protections provided by the Colorado Governmental Immunity Act,Section 24-10-101 et seq.,
C.R.S., as from time to time amended, or otherwise available to City, its officers, or its
employees.
10. City's Insurance. The parties hereto understand that the City is a member of the Colorado
Intergovernmental Risk Sharing Agency (CIRSA) and as such participates in the CIRSA Proper-
ty/Casualty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk
Management Department and are available to Professional for inspection during normal business
hours. City makes no representations whatsoever with respect to specific coverages offered by
CIRSA. City shall provide Professional reasonable notice of any changes in its membership or
participation in CIRSA.
11. Completeness of Agreement. It is expressly agreed that this agreement contains the entire
undertaking of the parties relevant to the subject matter thereof and there are no verbal or written
representations, agreements, warranties or promises pertaining to the project matter thereof not
expressly incorporated in this writing.
12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified
mail return receipt requested to the respective persons and/or addresses listed above.
13. Non-Discrimination. No discrimination because of race, color, creed, sex, marital status,
affectional or sexual orientation,family responsibility,national origin,ancestry,handicap,or religion
shall be made in the employment of persons to perform services under this contract. Professional
agrees to meet all of the requirements of City's municipal code,Section 15.04.570,pertaining to non-
discrimination in employment.
14. Waiver. The waiver by the City of any term, covenant,or condition hereof shall not operate
as a waiver of any subsequent breach of the same or any other term.No term,covenant,or condition
of this Agreement can be waived except by the written consent of the City, and forbearance or
indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant,
or condition to be performed by Professional to which the same may apply and, until complete
performance by Professional of said term,covenant or condition,the City shall be entitled to invoke
any remedy available to it under this Agreement or by law despite any such forbearance or indulgence.
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15. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto
and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding
anything to the contrary contained herein, this Agreement shall not be binding upon the City unless
duly executed by the Mayor of the City of Aspen (or a duly authorized official in his absence)
following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a
duly authorized official in his absence)to execute the same.
16. Illegal Aliens—CRS 8-17.5-101 &24-76.5-101.
(a) Purpose. During the 2006 Colorado legislative session, the Legislature passed
House Bills 06-1343 (subsequently amended by HB 07-1073)and 06-1023 that added new
statutes relating to the employment of and contracting with illegal aliens. These new laws
prohibit all state agencies and political subdivisions, including the City of Aspen, from
knowingly hiring an illegal alien to perform work under a contract, or to knowingly
contract with a subcontractor who knowingly hires with an illegal alien to perform work
under the contract. The new laws also require that all contracts for services include certain
specific language as set forth in the statutes. The following terms and conditions have been
designed to comply with the requirements of this new law.
(b) Definitions. The following terms are defined in the new law and by this reference
are incorporated herein and in any contract for services entered into with the City of Aspen.
"Basic Pilot Program" means the basic pilot employment verification program
created in Public Law 208, 104th Congress, as amended, and expanded in Public
Law 156, 108th Congress, as amended, that is administered by the United States
Department of Homeland Security.
"Public Contract for Services" means this Agreement.
"Services" means the furnishing of labor, time, or effort by a Contractor or a
subcontractor not involving the delivery of a specific end product other than reports
that are merely incidental to the required performance.
(c) By signing this document, Professional certifies and represents that at this time:
(i) Professional shall confirm the employment eligibility of all employees who
are newly hired for employment in the United States; and
(ii) Professional has participated or attempted to participate in the Basic Pilot
Program in order to verify that new employees are not illegal aliens.
(d) Professional hereby confirms that:
(i) Professional shall not knowingly employ or contract new employees
without confirming the employment eligibility of all such employees hired for
employment in the United States under the Public Contract for Services.
(ii) Professional shall not enter into a contract with a subcontractor that fails to
confirm to the Professional that the subcontractor shall not knowingly hire new
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employees without confirming their employment eligibility for employment in the
United States under the Public Contract for Services.
(iii) Professional has verified or has attempted to verify through participation in
the Federal Basic Pilot Program that Professional does not employ any new
employees who are not eligible for employment in the United States; and if
Professional has not been accepted into the Federal Basic Pilot Program prior to
entering into the Public Contract for Services,Professional shall forthwith apply to
participate in the Federal Basic Pilot Program and shall in writing verify such
application within five (5) days of the date of the Public Contract. Professional
shall continue to apply to participate in the Federal Basic Pilot Program and shall
in writing verify same every three(3)calendar months thereafter,until Professional
is accepted or the public contract for services has been completed, whichever is
earlier. The requirements of this section shall not be required or effective if the
Federal Basic Pilot Program is discontinued.
(iv) Professional shall not use the Basic Pilot Program procedures to undertake
pre-employment screening of job applicants while the Public Contract for Services
is being performed.
(v) If Professional obtains actual knowledge that a subcontractor performing
work under the Public Contract for Services knowingly employs or contracts with
a new employee who is an illegal alien, Professional shall:
(1) Notify such subcontractor and the City of Aspen within three days
that Professional has actual knowledge that the subcontractor has newly
employed or contracted with an illegal alien; and
(2) Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to this section the
subcontractor does not cease employing or contracting with the new
employee who is an illegal alien;except that Professional shall not terminate
the Public Contract for Services with the subcontractor if during such three
days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
(vi) Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment made in the course of an investigation that
the Colorado Department of Labor and Employment undertakes or is undertaking
pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S.
(vii) If Professional violates any provision of the Public Contract for Services
pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City of
Aspen may terminate the Public Contract for Services. If the Public Contract for
Services is so terminated, Contractor shall be liable for actual and consequential
damages to the City of Aspen arising out of Professional's violation of Subsection
8-17.5-102, C.R.S.
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(ix) If Professional operates as a sole proprietor, Professional hereby swears or
affirms under penalty of perjury that the Professional (1) is a citizen of the United
States or otherwise lawfully present in the United States pursuant to federal law,
(2) shall comply with the provisions of CRS 24-76.5-101 et seq., and (3) shall
produce one of the forms of identification required by CRS 24-76.5-103 prior to
the effective date of this Agreement.
17. Warranties Against Contingent Fees, Gratuities, Kickbacks and Conflicts of Interest.
(a) Professional warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by the Professional for the purpose
of securing business.
(b) Professional agrees not to give any employee of the City a gratuity or any offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter, pertaining to this
Agreement, or to any solicitation or proposal therefore.
(c) Professional represents that no official, officer, employee or representative of the
City during the term of this Agreement has or one(1)year thereafter shall have any interest,
direct or indirect, in this Agreement or the proceeds thereof, except those that may have
been disclosed at the time City Council approved the execution of this Agreement.
(d) In addition to other remedies it may have for breach of the prohibitions against
contingent fees, gratuities, kickbacks and conflict of interest, the City shall have the right
to:
1. Cancel this Purchase Agreement without any liability by the City;
2. Debar or suspend the offending parties from being a Professional, contractor or
subcontractor under City contracts;
3. Deduct from the contract price or consideration, or otherwise recover,the value of
anything transferred or received by the Professional; and
4. Recover such value from the offending parties.
18. Fund Availability. Financial obligations of the City payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. If this Agreement contemplates the City utilizing state or federal funds to meet its
obligations herein, this Agreement shall be contingent upon the availability of those funds for
payment pursuant to the terms of this Agreement.
19. General Terms.
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(a) It is agreed that neither this Agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived,
superseded or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this Agreement shall be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision.
(c) The parties acknowledge and understand that there are no conditions or limitations to
this understanding except those as contained herein at the time of the execution hereof and
that after execution no alteration,change or modification shall be made except upon a writing
signed by the parties.
(d) This Agreement shall be governed by the laws of the State of Colorado as from time
to time in effect. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado.
20. Electronic Signatures and Electronic Records This Agreement and any amendments
hereto may be executed in several counterparts, each of which shall be deemed an original, and
all of which together shall constitute one agreement binding on the Parties, notwithstanding the
possible event that all Parties may not have signed the same counterpart. Furthermore,each Party
consents to the use of electronic signatures by either Party. The Scope of Work, and any other
documents requiring a signature hereunder,may be signed electronically in the manner agreed to
by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement
solely because it is in electronic form or because an electronic record was used in its formation.
The Parties agree not to object to the admissibility of the Agreement in the form of an electronic
record, or a paper copy of an electronic documents, or a paper copy of a document bearing an
electronic signature,on the grounds that it is an electronic record or electronic signature or.that it
is not in its original form or is not an original.
20. Successors and Assigns. This Agreement and all of the covenants hereof shall inure to the
benefit of and be binding upon the City and the Professional respectively and their agents,
representatives, employee, successors, assigns and legal representatives. Neither the City nor the
Professional shall have the right to assign, transfer or sublet its interest or obligations hereunder
without the written consent of the other party.
21. Third Parties. This Agreement does not and shall not be deemed or construed to confer
upon or grant to any third party or parties, except to parties to whom Professional or City may
assign this Agreement in accordance with the specific written permission, any right to claim
damages or to bring any suit, action or other proceeding against either the City or Professional
because of any breach hereof or because of any of the terms, covenants, agreements or conditions
herein contained.
22. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions
of this Agreement,the prevailing party shall be entitled to its costs and reasonable attorney's fees.
23. Waiver of Presumption. This Agreement was negotiated and reviewed through the mutual
efforts of the parties hereto and the parties agree that no construction shall be made or presumption
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shall arise for or against either party based on any alleged unequal status of the parties in the
negotiation, review or drafting of the Agreement.
24. Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion.
Professional certifies,by acceptance of this Agreement,that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction with a Federal or State department or agency. It further certifies
that prior to submitting its Bid that it did include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts and subcontracts. In the event that Professional or
any lower tier participant was unable to certify to the statement, an explanation was attached to
the Bid and was determined by the City to be satisfactory to the City.
25. Integration and Modification. This written Agreement along with all Contract Documents
shall constitute the contract between the parties and supersedes or incorporates any prior written
and oral agreements of the parties. In addition, Professional understands that no City official or
employee, other than the Mayor and City Council acting as a body at a council meeting, has
authority to enter into an Agreement or to modify the terms of the Agreement on behalf of the
City. Any such Agreement or modification to this Agreement must be in writing and be executed
by the parties hereto.
26. Authorized Representative. The undersigned representative of Professional, as an
inducement to the City to execute this Agreement, represents that he/she is an authorized
representative of Professional for the purposes of executing this Agreement and that he/she has
full and complete authority to enter into this Agreement for the terms and conditions specified
herein.
IN WITNESS WHEREOF,the parties hereto have executed, or-caused to be executed by their duly
authorized officials, this Agreement of which shall be deemed an original on the date first written
above.
CITY OF A ,,C-,101,ORADO: PROI;ELSSI.QNAL:
Ffc,ft.r Rio
�=
[Signature] lgnature]
By:By:
Sara Ott Peter Economou
[Name] [Name]
Title:
City Manager Title: Associate vice President
Date:
7/30/2021 1 10:17:49 AM PDT Date: 7/15/2021 1 12:50:28 PM PDT
Approve as to Form:
City Attorney
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EXHIBIT A-PROPOSAL(FEE SCHEDULE INCLUDED)
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July 7,2021
Asa[Vojdani a
a
Procurement Officer m N
Purchasing Department
City of Aspen BZs
130 South Galena Street
Aspen,CO 81611
RE: RFP 2021-140: Facilities Condition Assessment
Dear Ms.Vojdani,
Bureau Veritas Technical Assessments LLC (Bureau Veritas or BVTA) is pleased to provide the City of Aspen (the City)with the
enclosed statement of qualifications for Facilities Condition Assessment with Recommendations for specific Parks,Golf and
Recreation facilities,as described in the RFP. Bureau Veritas understands the requirements of the project and is qualified to
perform the services.This proposal details BVTA as highly qualified due to the following factors:
Highly Qualified Team I We are an architecture and engineering firm focused on lifecycle and capital planning studies.
Our division employs 700 staff members nationwide, including licensed Professional Engineers, Registered Architects,and
Certified Energy Managers. Our proposed project team averages over 21 years of experience performing Facility Condition
Assessments and has worked together on similar projects.
Proven Experience I Facility Condition Assessments are one of our core services. We have completed thousands of
projects with more than 700 million square feet of space in the last five (5) years for Parks and Recreation, Government,
Healthcare,Higher Education,K-12,Public Housing,and Private Sector clients.Our experience in Colorado includes work for
municipalities,parks and recreation entities,hotels,schools,and hospitals.
Bureau Veritas has 20+local Colorado staff and has completed over 2,550 assessment and project management programs
for Colorado clients,including those listed below:
• City of Steamboat Springs • Eaton Parks&Recreation District • Aspen Valley Hospital,Aspen
• City of Aurora • Mountain Chalet,Aspen • Grandview Hospital,Colorado Springs
• City of Englewood • Aurora Acaderny Charter School • Pikes Peak Regional Hospital,
• Cordillera Metropolitan District • Hilltop Community Resources, Woodland Park
• Western Eagle County Metropolitan Grand Junction • Kindred Hospital, Denver
Recreation District • Cedar Springs Behavioral Health • Conejos County Housing Authority
• Clear Creek Mountain Rec. District Hospital • Boulder Housing Partners
In addition to our experience in Colorado,we have recently completed,or are currently completing,services similar to those
described in the RFP for the below clients and others:
• State of New Mexico • Ambrose Rec.&Park District,CA • City of Lake Forest,IL
• City of Phoenix,AZ • Truckee Donner Rec.&Park District,CA • City of Detroit,MI
• Salt River Pima-Maricopa Indian • City of Corona Parks&Rec.,CA • State of Vermont
Community,AZ • City of Rancho Cucamonga,CA • State of Rhode Island
• State of Utah • City of South San Francisco,CA • Arlington County Parks&Rec.,VA
• Box Elder County,UT • City of Napa,CA • Baltimore City Parks&Rec.,MD
• City of South Salt Lake,UT • City of Fullerton,CA • Maryland-National Capital Park&
• Teton County,WY • City of Garden Grove,CA Planning Commission,MD
• Sheridan County,WY • City of Montebello,CA • New Hanover County,NC
• Ada County and Highway District, ID . City of Oregon City Parks&Rec.,OR • Mecklenburg County,NC
• Hayward Area Rec.&Park District,CA . City of Highland Park,IL Bureau of Indian Affairs
• � �,� �f���.J�l(�`�=f��l��►1:1t!��lai �{!�.+�';.1:��.'�'�(�!t ����rX;�
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Facility Assessment Focus Focusing only on facility-related assessment services has allowed us the ability to calibrate
and highly tune our process to give clients the exact information needed to capital plan, create preventive maintenance
procedures, identify immediate and reserve needs, and prioritize needs and deficiencies.We are experts in understanding
what is required to assess and create a plan for maintaining a facility into the future.
Client Representative I Bureau Veritas only offers technical assessment services focused on providing our clients with the
most accurate data and information for the purpose of making critical decisions regarding the future and life cycle of their
buildings. Bureau Veritas positions itself as a neutral third-party that provides non-partial engineering judgments that are
detached from any follow-on work or services.
Bureau Veritas is committed to providing quality services and consistently demonstrating our corporate commitment to
quality,continual improvement,and client satisfaction. Bureau Veritas is not debarred,suspended,or otherwise prohibited
from professional practice by any federal,state,or local agency.We adhere to civil rights and equal opportunity regulations.
The following pages detail our history, similar project experience, our key personnel and team, and our approach to this
unique project. We appreciate the opportunity to present our qualifications for this project and look forward to working
with the City of Aspen. I am the point of contact for this submittal and am authorized to negotiate for and bind BVTA to
contract with the City. I am available at(800) 733-0660,ext.2716 or peter.economou@bureauveritas.com to further discuss
our qualifications.
Sincerely,
7&
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Mr. Peter Economou
Associate Vice President
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Letterof Transmittal........................................................................................................................... i
1. Introduction....................................................................................................................................... 1
2. Qualifications.................................................................................................................................... 5
FirmQualifications............................................................................................................................. 6
SelectedProject Experience............................................................................................................. 7
ProposedTeam................................................................................................................................... 9
3. Solutions............................................................................................................................................. 16
Understanding of the Project and Approach................................................................................ 17
Assessment Software and Database Deliverable......................................................................... 25
Additional Service Options............................................................................................................... 27
AlternateCMMS Solution.................................................................................................................. 30
4. Efficiency............................................................................................................................................ 33
ProposedSchedule............................................................................................................................ 34
Ensuring On-Time and On-Budget Delivery.................................................................................. 35
S. Costs .................................................................................................................................................... 36
6. References ......................................................................................................................................... 38
iii
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
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OVERALL CAPABILITIES ASSET MANAGEMENT SERVICES
Bureau Veritas Technical Assessments LLC (Bureau Veritas Facility Condition Assessments
or BVTA) is a professional service consulting firm providing Capital Planning Reports
comprehensive architectural, engineering, energy, and ADA Accessibility Compliance
environmental solutions. Our team includes over 700
building professionals nationwide, including Registered Equipment and Asset Inventory
Architects, Professional Engineers, Certified Energy Space Analysis Studies
Managers, Environmental Professionals, Building Systems Barcoding,QR Coding,and Tagging
Consultants,and Code Compliance Experts. CMMS Consulting
Annually, Bureau Veritas conducts thousands of Preventive Maintenance Plans
assessments for Government,Affordable Housing, Private, Energy Audits and Modeling
Industrial, K-12 Education, and Higher Education Clients. Construction Monitoring
Having successfully completed assessments of more than Project Management
a billion square feet of building space, Bureau Veritas has Plan and Document Review
developed a proven and efficient methodology for the
performance of field assessments,and data collection. Company
Bureau Veritas' recommendations are based on Name of Company: Bureau Veritas Technical
knowledge of property conditions, life-cycle analysis, Assessments LLC
regulations, and client objectives. The firm's core of Year Founded: Parent: 1828;Division: 1986
architectural, engineering, construction, environmental, Headquarters: 10461 Mill Run Circle,Suite 1100
and seismic expertise forms the foundation on which the Owings Mills,MD 21117
company teams with clients to create and implement
facility management solutions. Our solutions include Project Office: 165 S Union Boulevard,Suite 310
implernentation of web-based portfolio management Lakewood,CO 80228
platforms, to traditional property assessments required Primary Contact: Mr. Peter Economou,MBA
for due diligence. Associate Vice President
Telephone: (800)733-0660,ext.2716
Email: peter.economou
@bureauveritas.com
Website: bvna.com
RELEVANT COLORADO PROJECTS
Client Location Type of Service Total SF
City of Aurora Aurora Facility Condition Assessment 300,000
City of Steamboat Springs Steamboat Springs Facility Condition Assessment 489,000
Cordillera Metropolitan District Cordillera Facility Condition Assessment&Prev. Maintenance 74,439
City of Englewood Englewood Preventive Maintenance&Data Gathering 235,490
Aspen Valley Hospital Aspen Data Gathering 182,750
UC Health Colorado Springs Facility Condition Assessment&Data Gathering 1,870,252
Cedar Springs Behavioral Health Colorado Springs Data Gathering 85,000
Hilltop Community Resources Grand Junction Data Gathering 412,409
Clear Creek Recreation District Idaho Springs FCA, Infrared Thermographic Survey 40,000
Eaton Area Parks&Rec District Eaton Data Gathering 65,000
Garfield County School District Parachute Facility Condition Assessment 376,163
Mountain Recreation (WECMRD) Gypsurn Facility Condition Assessment 146,000
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Bureau Veritas (BVTA) has maintained itself as a viable, Workload Capacity•Availability
professional assessment services corporation. BVTA is
fully staffed to manage any size project load, including
simultaneous multiple site projects. Our field staff can a i
provide a commitment of time suitable to the needs of the
proposed City of Aspen program. The proposed project $3-°°°,ao
would be a significant one for BVTA, and we have the in- s2,000.000 j
house resources to fully staff this project without program
disruption or cost impact. $ "'°°°°
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Bureau Veritas has 700 staff and a dedicated Asset ,committed rapacity .°pencapacity .tolaicapacity
Management team. The regional team usually has
approximately three to five concurrent assessment projects
engaged that range from 400,000 SF to 1,000,000 SF. BVTA
has a very scalable staff and can provide resources from
one team to over ten teams on a project.Availability of all
key personnel is included in the chart below.
Key Personn�el Project Role Years;of Certification Availability FCA
Experience to Project Experience
Peter Economou Project Executive 5 — 20% •
Matthew Anderson Program Manager 30+ RA 80% •
Mark Surdam QA/QC 30+ RA 25% •
Josh Hogan Assessment Team 10 PE 100% •
Anas Sadkhi Assessment Team 15 PE,CEM 100% •
Julia Junkin Assessment Team 30+ RA 100% •
Moudy Itani Assessment Team 30+ CEM,PMP 100% •
10W/- t-;g ��J(PA10 if`imw(nV Po
BVTA is accustorned to completing large projects and BVTA has the capability and experience to comply with set
have built-in measures as a part of our assessment and schedules.A dedicated Program Manager,Mr.Matthew
quality assurance methodology to ensure we complete Anderson,RA will serve as the direct point of contact for
programs to our client's satisfaction.We consider meetings, the City during the entire project.Mr.Anderson will manage
communication, scheduling, management, budget, and the kick-off,coordination of the field teams during the on-
quality control crucial elements of each engagement. site assessments, and reporting process.The City will also
have access to Project Executive, Mr. Peter Economou, as
BVTA has in-house technical professionals that can be needed, as well as the Assessment Tearn throughout the
dispatched to the project area with experience performing duration of the project.
physical condition assessments. These professionals are
also qualified to perform any add-on services that may be Bureau Veritas has a proven track record in exceeding client
requested. expectations for meeting deadlines and project schedules
and is committed to the timeliness and efficiency of report
deliveries.
3
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
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In the event one or more of the proposed key staff become unavailable during the project,the below alternate staff would
be assigned to the project. Resumes for these professionals can be found on page 15.
Key Personnel Project Role Years of Certification Availability FCA
Experience to Project Experience
Jonathan Levine Assessment Team 4 - 100% •
NezarTibi Assessment Team 20 - 100% •
Aren Hofland Assessment Team 14 - 100% •
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OUALIFICAT .IONS
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
FAMILIARITY WITH STANDARDS®ULATIONS EXPERIENCE WITH RECREATION FACILITIES
BVTA has extensive experience with ASTM E2018-15 We've performed assessments on hundreds of parks and
Standard Guide for Property Condition Assessments, ADA recreation sites throughout the country,includingthe below:
Accessibility Standards, and Colorado and local codes . We arejust finishing a 2020-2021 project performing FCAs,
relevant to this project. Asset and Equipment Inventory,and ADA Assessments on
EXPERIENCE PERFORMING THE SERVICES 37 parks totaling 367 acres,6 facilities(101,900 SF),and a
Facility Condition Assessments (FCA) are one of our core walking trail for the City of Corona,California.
services. BVTA is one of the leading firms in the country • We performed ADA Assessments and developed a
providing FCAs: we've been performing FCAs for over 30 Transition Plan for Washington State Parks and Recreation
years, and have assessed over 700 million square feet of Commission in 2019-2020 for 160 state-owned parks, a
space in the last five years. We complete hundreds of FCAs total of 109,000 acres and over 100 facilities.
for clients similar to the City of Aspen every year. • In 2019, BVTA completed FCAs and Asset & Equipment
The proposed team is comprised of building professionals Inventory for Cityof Fullerton,California,on Independence
averaging over 21 years of experience with facility condition Park plus 18 facilities including tennis center,community
assessment services. Our proposed Program Manager, Mr. centers,and recreation center—a total of 336,130 SF.
Matthew Anderson, has over 30 years of experience and • In 2017, we provided FCAs and Asset and Equipment
is a Registered Architect. Members of the proposed team Inventory for the City of Steamboat Springs,Colorado.We
have worked together on similar projects,with assessments assessed 46 facilities totaling 489,000 SF, including parks,
ranging from a few thousand square feet to millions of a nature center,and community center.
square feet. This expertise has allowed us to develop an • In 2017, BVTA completed FCAs, ADA Assessments,
efficient and thorough approach to assessments like the and Energy Audits on parks and facilities operated
proposed City of Aspen program, by the Hayward Area Recreation and Park District
in California—a total of 603 acres of parks and over
In addition to our expertise with facility assessment, BVTA 193,000 square feet of facilities. We provided a software
has implemented CMMS and asset management software for database solution for capital planning reports, funding
hundreds of clients.We've partnered with Dude Solutions on projections,and life cycle forecasting.
over800 implementations,and have a number of long-term In 2016, We completed FCAs, Asset and Equipment
clients who have been using Dude Solutions' software for Inventory, and developed Preventive Maintenance
manyyears.DudeSolutionshasover20yearsof experience in Schedules for Cordillera Metropolitan District, Colorado.
providing of cloud-based operations management software We assessed 8 facilities totaling 74rn439 SF, including an
for education, government, healthcare, manufacturing and equestrian center,athletic center,and trailhead.
membership-based organizations.Today,more than 12,000
organizations use their award-winning software to manage
maintenance,assets,energy,safety,IT,events,and more.
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Below is a selection of recent projects completed by BVTA similar in scope to the proposed project,emphasizing projects that
included parks, recreational, and/or athletic sites. Detailed descriptions of the projects highlighted in brown can be found
starting on page40.
CLIE�T/FACILITY PARK/REC. STATE SERVICES SF/AC YEAR
City of Aurora CO FCA 300,000 2020
UC Health CO FCA, Inventory 1.9 MM 2019
Aurora Academy Charter School CO FCA,Inventory, PM Schedule 60,000 2019
Mountain Chalet Aspen CO Property Condition Assessment 31,052 2019
Hilltop Community Services CO Inventory 412,409 2018
City of Steamboat Springs 9 CO FCA,Inventory 307,968 2017
Clear Creek Recreation District • CO FCA, Infrared Thermo.Survey 40,000 2017
Eaton Area Parks&Rec. District • CO Inventory 65,000 2017
Garfield County School District CO FCA,Inventory 376,163 2017
City of Englewood CO Inventory,PM Schedule 235,490 2016
Mountain Recreation (WECMRD) • CO FCA, Inventory 146,000 2016
Cordillera Metropolitan District 0 CO FCA,Inventory 74,439 2016
Cedar Springs Behavioral Health Hosp. CO Inventory 84,905 2015
Aspen Valley Hospital CO Inventory 182,750 2015
Utah Div.of Facilities,Const.&Mgmt. • UT FCA 24 MM Ongoing
City of Phoenix 0 AZ FCA, Inventory 585,798 Ongoing
City of Rancho Cucamonga • CA ADA Transition Plan 1 MM Ongoing
City of Oregon City Parks&Rec. 0 OR FCA 306,019/123 Ongoing
City of Lake Forest • IL FCA 323,599 Ongoing
Maryland Dept.of Education MD FCA,Space Analysis 139 MM Ongoing
George Washington University • DC FCA,Capital Planning 5.7 MM Ongoing
Arlington County Parks&Rec. • VA FCA 940 ac Ongoing
Box Elder County UT FCA,Inventory,PM Schedule 389,634 2021
Chicago Public Schools • IL FCA 60 MM 2021
City of Corona Parks&Recreation • CA FCA,ADA Self-EvaL,Inventory 101,900/367 2020
City of Montebello • CA FCA, Inventory 185,837 2020
Washington Parks&Rec.Commiss. • WA ADA Transition Plan 109,000 ac 2020
St.Charles County MO FCA, Inventory,PM Schedule 759,973 2020
City of Pleasant Hill • MO FCA, Inventory,PM Schedule 79,395 2020
City of Sioux Falls • SD FCA,Inventory 162,253/517 2020
City of Lake Forest • IL FCA 323,599 2020
University of Tennessee • TN FCA,Inventory 4.6 MM 2020
Arlington County Parks&Recreation • VA FCA,ADA,Capital Planning 3 MM 2020
City of Manassas • VA FCA, Inventory,PM Schedule 341,898 2020
Mecklenburg County • NC FCA,Inventory 4.9 MM 2020
County of Currituck • NC FCA, Inventory,PM Schedule 173,106 2020
Town of Morrisville • NC FCA, Inventory 73,872 2020
City of Sandy Springs • GA FCA, Inventory,PM Schedule 295,000 2020
Teton County WY FCA, Inventory, PM Schedule 237,809 2019
Ada County and Highway District • ID FCA, Inventory,CMMS 911,737 2019
City of Fullerton • CA FCA 336,130 2019
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CLIENT/FACILITY PARK/REC. STATE SERVICES SF/AC YEAR
City of Oceanside • CA FCA, Inventory 882,000 2019
City of Montebello • CA FCA,Inventory 131,780/84 2019
City of Fremont • CA FCA,Inventory 764,464 2019
City of Napa • CA FCA,ADATrans.Plan,Inventory,PM 146,996 2019
City of Blue Springs • MO FCA, Inventory,PM Schedule 163,316 2019
City of Detroit • MI FCA, Energy Audit 8.3 MM 2019
Baltimore City Parks&Recreation • MD FCA 162,244 2019
Montgomery County MD FCA, Inventory,Barcoding 2.5 MM 2019
Carroll County • MD FCA,Inventory, PM Schedule 921,108 2019
Town of Westerly • RI FCA,Inventory, PM Schedule 110,529 2019
City of St. Helena • CA FCA,Space Utilization 68,494 2018
City of Garden Grove • CA FCA,ADA Transition Plan 304,389 2018
City of Milpitas • CA FCA 436,182 2018
City of El Segundo • CA FCA,ADA Transition Plan 262,367 2018
City of Rancho Cucamonga • CA Inventory,PM Schedule 1 MM 2018
City of Alvin • TX FCA, Inventory 143,619 2018
Vermont Dept.of BGS • VT FCA, Database 3.6 MM 2018
DC Public Libraries DC FCA 888,411 2018
Chesterfield County • VA FCA, Inventory 2 MM 2018
New Hanover County • NC FCA,ADA Assessment 758,196 2018
Hayward Area Rec.&Park District • CA FCA,ADA,Energy Audit 193,196/603 2017
City of Redwood City • CA FCA, Energy Audit 787,654 2017
City of Brea • CA FCA,ADA Transition Plan 1 MM 2017
Salt River Pima-Maricopa Indian Comm. AZ FCA, Inventory,PM Schedule 1.1 MM 2017
City of Highland Park • IL FCA 614,604 2017
City of Yorkville • IL FCA,Inventory 104,723 2017
City of Mequon • WI FCA 96,925 2017
Marathon County WI FCA, Inventory 855,457 2017
City of Saco • ME FCA 151,574 2017
Rhode Island Dept.of Admin. • RI FCA 18 MM 2017
National Gallery of Art DC FCA, PM Schedule 1.3 MM 2017
Solano County General Services • CA FCA 2 MM 2016
City of Orange • CA FCA,ADA Transition Plan 462,602 2016
City of Fresno/Woodward Park • CA FCA 52 ac 2016
City of Poway • CA FCA 284,546 2016
City of Ellensburg • WA FCA 143,341 2016
St.Charles City-County Library District • MO FCA, Inventory 236,911 2016
Grant County • WI FCA, Inventory 383,940 2016
Cuyahoga Public Library OH FCA,Inventory 734,735 2016
New Mexico Facilities Mgmt. Div. • NM FCA,Lifecycle Costing 6.4 MM 2015
City of South Salt Lake • UT FCA, Inventory 266,378 2015
Truckee Donner Rec.&Park District • CA FCA, Energy Audit 550,000 2015
Sacramento Capitol Mall CA FCA 17 MM 2015
City of Burlington • VT FCA, Energy Audit 543,812 2015
MD-Nat'l Capital Park&Planning • MD FCA 746,000 2015
Comm.
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BVTA's Proposed Team includes Registered Architects,
Professional Engineers, and assessment professionals with PROJECT
an average of over 21 years of relevant experience. These ORGANIZATION
professionals develop and write the assessment report CHART l�►Q►®�►
and coordinate logistics and document collection for each §QQs�0,
assessment.Bureau Veritas also has an internal information
technology group that supports the development of field CITY OF
data collection programs and client database applications. ASPEN
Peter Economou,MBA I Project Executive
Mr. Economou will oversee all contractual aspects of the
project and will be available to meet with the City of Aspen PROJECT EXECUTIVE
for the duration of the project on an as-needed basis. He Peter Economou,MBA
will be responsible for defining the scope of engagement,
and will meet regularly with BVTA's Project Manager and PROGRAM MANAGERAssessment Team to assure the City's needs are met, and that the project is adequately staffed, running smoothly, Matt Anderson,RA
and on schedule. Mr. Economou will serve as the lead —"-" ""- ".......r............._
person who can respond to the City's questions.
i
Matthew Anderson,RA I Program Manager - -
Mr. Anderson will manage the Assessment Team and QUALITY ASSURANCE
meet with the City on an agreed-upon basis to ensure MANAGER
project success. Mr. Anderson will be accountable for the Mark Surdam,RA
overall BVTA Team performance and will be responsible ------.------------.--.
for delivering the assessment results, and for working with
the City to develop the implementation plan based on the
results. He will have full responsibility for the delivery of the
overall project. AssEssMENTTEAM
Mark Surdam,RA I Quality Assurance Manager
Mr. Surdam will provide general oversight of this project,
assuring tech nical,process,and content quality;and provide
quick and effective implementation of quality assurance
measures both at inception and throughout the duration
of the project. The Quality Assurance Manager conducts
spot checks and random report reviews by selecting a
sample of assets in each phase of the process, including
the assessment/fieldwork stages, report preparations Resurnes for our team are included on the following pages.
stages, review stages, and data validation (software)
stages. Mr. Surdam is responsible for technical review of
deliverables. His expertise will allow for quick and effective
implementation of quality assurance measures both at
inception and throughout the duration of the project.
Assessment Team
The Assessment Team will observe, measure, record, and
describe the deficiencies observed through the process,
interview staff,and formulate recommendations to remedy
the deficiencies. They will coordinate the logistics and
document collection for each assessment, as well as
develop the assessment report.
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PROJECT EXECUTIVE
Mr. Economou has 5 years of experience in client coordination of assessment, architectural-
engineering, energy consulting, and construction phase services. He has been involved with
projects of similar scope to the proposed project. As Project Executive, Mr. Economou is
responsible for overseeing all contractual aspects of the project and will be available to meet
with the client for the duration of the project on an as-needed basis.
PROJECT EXPERIENCE: YEARS OF EXPERIENCE:5
City of Corona,CA .
Facility Condition Assessment,Inventory,
ADA Assessment
City of Montebello,CA
Facility Condition Assessment, Inventory _
City of El Segundo,CA
Facility Condition Assessment, -
ADA Assessment
City of Mesa Parks&Recreation,AZ
Facility Condition Assessment, Inventory,
Preventive Maintenance _.
San Joaquin County,CA
Facility Condition Assessment
City of Kenmore,CA
Facility Condition Assessment
City of San Marino,CA
Facility Condition Assessment
County of Sutter,CA
Facility Condition Assessment
Gavilan College,CA
ADA Assessment
City of Oregon City Parks&Recreation,OR
Facility Condition Assessment
Synergy Public School,AZ
Capital Needs Assessment
Education
MBA,Business Administration,Pepperdine University
BS,Communication,Chapman University
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PROGRAM MANAGER
Mr. Anderson is a registered architect with over 30 years of experience in property condition
assessment,facility management,project management,cost analysis,construction consulting,
and other services. He also has expertise in government programs, cost estimating, and the
assessment and design of residential projects in addition to construction management
processes and procedures. Mr. Anderson holds a Project Management Professional certificate
from Sonoma State University. He routinely supervises teams of architects and engineers
conducting property condition assessments.As Program Manager, Mr.Anderson is responsible
for the schedule and technical content of BVTA's work.
PROJECT EXPERIENCE: YEARS OF EXPERIENCE: 30+
City of Aurora,CO
Facility Condition Assessment i
New Mexico Facilities Mgmt.Division,NM
Facility Condition Assessment-statewide
l a
Utah Div.of Facilities,Const.&Mgmt.,UT - --
Facility Condition Assessment-statewide
City of South San Francisco,CA
Facility Condition Assessment,Capital
Planning,PM Schedule,Space Utilization
City of Napa,CA
FCA,Capital Planning,ADA Transition Plan,
Inventory,PM Schedule
Hayward Recreation and Park District,CA
Facility Condition Assessment
City of Fremont,CA
Facility Condition Assessment `s t z
!r �
City of Milpitas,CA ,.• ':1.
11, Y
Facility Condition Assessment y FN
City of Redwood City,CA
Facility Condition Assessment,Energy Audit
City of Fresno,CA
Facility Condition Assessment
City of Stockton,CA
Facility Condition Assessment
Truckee Donner Recreation&Park Dist.,CA
Facility Condition Assess., Energy Audit, PM
City of Oregon City Parks&Recreation,OR
Facility Condition Assessment
Education License&Certification
BArch,California Polytechnic University I Registered Architect I CA 4C15753
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QUALITY ASSURANCE MANAGER
Mr. Surdam is a Registered Architect with over 30 years of experience. He supervises teams of
architects and engineers conducting Building Inspections, Property Condition, Assessments,
Cost Estimating, and Government programs. He brings to Bureau Veritas a proven record of
project managernent and the ability to provide clients with a wide array of services.As Quality
Assurance Manager, Mr.Surdam provides general oversight to the project from the perspective
of assuring technical,process,and content quality.
PROJECT EXPERIENCE: YEARS OF EXPERIENCE:30+
City of Steamboat Springs,CO — ---
Facility Condition Assessment,Inventory
Cordillera Metropolitan District,CO
Facility Condition Assessment, Inventory
Clear Creek Recreation District,CO
Facility Condition Assessment
City of Phoenix,AZ 0'Ei
Facility Condition Assessment
City of Corona,CA
Facility Condition Assessment, Inventory
City of Montebello,CA
Facility Condition Assessment,Inventory
City of Fullerton,CA
Facility Condition Assessment, Inventory
City of Garden Grove,CA
Facility Condition Assess.,ADA Trans. Plan -
City of Oceanside,CA '
Facility Condition Assessment, Inventory
City of El Segundo,CA
Facility Condition Assess.,ADA Trans. Plan
City of Hayward,CA
Facility Condition Assessment,Inventory
City of Brea,CA
Facility Condition Assess.,ADA Trans. Plan
City of Orange,CA
Facility Condition Assess.,ADA Trans. Plan
Truckee Donner Recreation&Park Dist.,CA
Facility Condition Assessment,Energy Audit,
Preventive Maintenance
Education License&Certification
BArch,University of Southern California I Registered Architect I CA 426835
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PROJECT� 0 n 0 c '� p
EXPERIENCE: YEARS OF EXPERIENCE: 10
City of Aurora,CO
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Facility Condition Assessment ,j
City of Phoenix,AZ
Facility Condition Assessment n1
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Teton County,WY �• ,_t;�
Facility Condition Assess.,Inventory,PM
Utah Div.of Facilities,Const.&Mgmt.,UT
Facility Condition Assessment-statewide
City of Oceanside,CA City of St.Charles,MO
Facility Condition Assessment,Inventory Facility Condition Assessment,Inventory
Grant County,WI Rhode Island Dept.of Administration
Facility Condition Assessment,Inventory Facility Condition Assessment-statewide
Education License&Certification
BS,Civil Engineering,University of Vermont Professional Engineer I NV 44026299;MA 4152297
Certified Assessor I Oregon Dept.of Education
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PROJECT EXPERIENCE: YEARS OF EXPERIENCE: 15
El Rancho Unified School District,CA
Facility Condition Assessment
Woodland Unified School District,CA --
Facility Condition Assessment
Pre-BVTA experience: "v
Facilities Management Solutions
FCAs of hospitals,energy conservation projects -
Ascension Health/Medxcel Facilities Mgmt.
Cost-saving/efficiency improvements for
hospitals throughout the country.Technical,
financial,and operating leadership in energy
assessments and audits,data collection,
energy usage and conservation,project
management,regulatory compliance,vendor
and contractor relations,capital budgets.
Education License&Certification
MBA,Salisbury University Professional Engineer I KS 1125743
MS,Electrical Engineering,Wichita State University Certified Energy Manager
BS,Electrical Engineering,Wichita State University Project Management Professional
13
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
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1(326
- - PROJECT EXPERIENCE: YEARS OF EXPERIENCE: 30
City of Steamboat Springs,CO ;-
Facility Condition Assessment
Jefferson County Housing Authority,CO
Physical Needs Assessment
Boulder Housing Partners,CO
Physical Needs Assessment 's
Ada County&Highway District,ID
Facility Condition Assessment ---- -
City of Napa,CA City of Orange,CA
FCA,Capital Planning,ADA Transition Plan, Facility Condition Assessment
Inventory,PM Schedule Washington Parks&Rec.Commission,WA
City of Brea,CA ADA Assess.&Transition Plan—statewide
Facility Condition Assess.,ADA Trans. Plan
Education License&Certification
BArch,University of Texas Registered Architect I CO#ARC.00403780,CA#C24924,MD#12436,TX#22893
LEED Accredited Professional
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PROJECT EXPERIENCE: YEARS OF EXPERIENCE:21
Teton County Library,WY i
Facility Condition Assessment
Newrest USA Warehouses,UT
Energy Audits ,".;
Relativity Space,CA 7.
Facility Condition Assessment t
`lilol�
Los Angeles Community College District,CA
Inventory Survey
Tri-City Reg.Surgery Center,Richland, WA Delaware County,PA
Facility Condition Assessment,Energy Audit Facility Condition Assessment
Bureau of Indian Affairs,national Cumberland County Housing Authority,PA
Space Analysis Physical Needs Assessment&Energy Audit
Target Corporation,NJ
Commissioning
Education License&Certification
MA,Public Administration,Boise State University Certified Energy Manager
BA,Mechanical Engineering,American University of Beirut I Project Management Professional
14
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC562261F
In the event one or more of the proposed key staff become unavailable during the project,the below alternate staff would
be assigned to the project.
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lI93 PROJECT EXPERIENCE: YEARS OF EXPERIENCE:14
17rdTITU MT- 3 Utah Div.of Facilities,Const.&Mgmt.,UT ;
Facility Condition Assessment-statewide
t:•
Box Elder County,UT
Facility Condition Assess., Inventory, PM
City of Sioux Falls,SD
Facility Condition Assessment,Inventory
City of Beaverton,OR
Facility Condition Assess.,Inventory, PM ''
Education
BS,Mechanical Engineering,San Francisco State University
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tI1 PROJECT EXPERIENCE: YEARS OF EXPERIENCE:4
�I City of Phoenix,AZ
Facility Condition Assessment
City of Garden Grove,CA �SOn w
Facility Condition Assess.,ADA Trans. Plan r ,,
City of San Marino,CA M �
Facility Condition Assessment
City of Temecula,CA
Facility Condition Assessment,Inventory
Education
BS,Mechanical Engineering,University of Southern California
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I)1.o 1
Ig28
PROJECT EXPERIENCE: YEARS OF EXPERIENCE:20
Box Elder County,UT ----I
Facility Condition Assess.,Inventory,PM
City of Corona,CA
Facility Condition Assessment, Inventory
City of Montebello,CA L 1 I
Facility Condition Assessment, Inventory w. i
City of Brea CA
Facility Condition Assess.,ADA Trans. Plan
Education
BS,Mechanical Engineering,University of Southern California
15
DocuSign Envelope ID:47837516-OFED 4168-962F-FF1CC562261F
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
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PROJECT UNDERSTANDING We understand that a key factor to performing FCAs is
BVTA understands that the Facility Condition Assessment the evaluation of physical needs and accurate forecasting
(FCA) project with the City of Aspen (the City) will need to for capital repair and replacement budgets. Pre-emptive
help the City achieve its three goals—namely,to: measures to manage maintenance budgets and programs
are essential in ensuring the elimination of potential issues,
1. Support service excellence through the Facilities which can range from deferred maintenance,or premature
Management Team. replacement of building systems that can prove costly.
2. Produce a complete electronic Facilities
Management Database. BVTA's Project Approach has been developed to address
3. Provide Financial Data and Recommendations to Your specific requirements. BVTA has demonstrated
help guide planning,staffing, and funding. experience in the assessment of various types of facilities
representative to Your portfolio and understands the
In order to help the City achieve these goals, BVTA's project special implementation, sensitivities, management, and
approach will: communication associated with each.
• Include a comprehensive assessment of all sites,
buildings, building systems,and infrastructure. DATA GATHERING AND INTERVIEW
Our project plan details three distinct phases of the project.
• Follow ASTM E2018-15 Standard Guide for Property During each phase,we will require coordination and support
Condition Assessments. from parks facility management.
• Determine the present condition and estimated
life expectancy of various building systems and Data Gathering Phase-During this phase,we will need the
components. support of staff who can provide us access to drawings and
• Identify and document present condition of all physical records.The following is a typical list of exhibits requested.
assets including grounds,facilities,and infrastructure. . Inspection Reports(sewer,boiler,chiller,etc.)
• Recommend corrections for all deficiencies and provide • Building Systems Maintenance Records
cost estimates for corrections. • Owner Elected Repair list(if available)
• Prioritize and categorize deficient conditions,associated • Original Building Plans(can be viewed on-site)
corrective actions,and information concerning building • Capital Expenditure Schedules(prior or planned)
systems and deficiency categories. • Fire Protection/Life Safety Plans
• Establish anticipated renewal and replacement costs • Rehabilitation Budget and Scope(draft or final)
for the various systems and components. • Certificates of Occupancy/Facility License
• Result in strategic plan for capital repairs, lifecycle • Prior Assessments
component replacement,and building modernization. . Site Plan/Floor Plans
• Calculate the Current Replacement Value (CRV) and • Accessibility Transition Plans/Studies
Facility Condition Index(FCI)for each facility. • CMMS/IWMS/GIS Data Set(already gathered frorn
• Collect Equipment Inventory data for City facilities. UpKeep)
• Provide preventive maintenance (PM) schedules for
equipment listed in the inventory collected. In addition to the drawings and records,we will supply a pre-
• Establish a protocol for FCA data to migrate/transfer to survey questionnaire foreach facility orsite.Ourexpectation
the City's CMMS(UpKeep)system. is that someone with knowledge of maintenance and
• Additional Service Option:Provide borcode/QRcode/asset operations of the facility will complete this survey and be
tag with a unique number for use as an identifier in the
prepared to discuss it with us while on-site
CMMS system for items identified in Equipment Inventory. Site Phase- During the site phase,we will need support in
• Additional Service Option: Complete an assessment of the form of escorts while in the facilities to help Lis access
the compliance of City facilities with ADA requirements. mechanical areas,to discuss with us any known issues in the
• Additional Service Option:Provide Dude Solutions'CMMS facility, and to answer other technical questions. The City
software solution for managing City-maintained facilities, can provide escorts for the Park sites but is not necessary if
parks,and street right-of-way assets. access is not limited.
Report Review Stage-During the reports review stage,we
will provide a complete deliverable for each park or building.
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
PROJECT APPROACH building maintenance staff, and interviews with relevant
Prior to assessments beginning,BVTA will conduct a Kick-Off maintenance contractors, municipal authorities, and
Meeting to review requirements and to consolidate exhibits experience gained on similar properties previously evaluated.
such as drawings and prior completed reports.
The Team may also question others who are knowledgeable
During the term of the project, BVTA will conduct regular of the property's physical condition and operation or
Progress Meetings to maintain open communication with knowledgeable of similar systems to gain comparative
the entire project team and the City. BVTA will lead with information to use in evaluation of the subject property.
an agenda that includes a focus on work plan, schedule,
and project needs. This will permit the opportunity to The Assessment Team will review documents and
proactively address challenges encountered,so that course information provided by the City's maintenance staff
adjustments may be made.Each rneetingwill conclude with that could aid the knowledge of the property's physical
task assignments, schedules, and goals to be met. BVTA improvements, extent and type of use, and/or assist in
will provide the City with a written status report that tracks identifying material discrepancies between reported
and monitors the progress of the assessments against the information and observed conditions.
schedule submitted.
The facility condition assessment will include the City-
BVTA has allocated time for the following meetings: identified assets and will focus on the following facility and
• Kick Off Meeting site systems and components:
• Pilot Review Meeting(teleconference)
• Up to 3 City meetings Site+Infrastructure
• Final Findings Presentation • Topography:Observe general topography and note any
unusual or problematic features or conditions observed
Any additional in-person meetings will be on a time and or reported.
expense basis. • Paving,Curbing, and Parking: Identify material types of
paving and curbing systems at the property.
PILOT PROGRAM • Flatwork: Identify material flatwork at the property
To begin the work,BVTA proposes a Pilot Program where we (sidewalks,plazas,patios,etc.).
will perform an assessment of a single building and prepare • Landscaping and Appurtenances: Identify material
a written Draft Report for review.A meeting will be held with landscaping features, material types of landscaping
the City staff to review the draft report before assessing the (fences, retaining walls), and site appurtenances
remaining buildings. BVTA's Assessment Team will visit the (irrigation systems,fountains,lighting,signage,ponds).
building to evaluate the general condition of the buildings . Utilities: Identify type of material utilities provided to
and site improvements, review available construction the property(water,electricity,natural gas);and assess
documents in order to become familiar with,and be able to condition, physical deficiencies, life cycle repair, and
comment on the in-place construction systems, life safety, replacement issues.
mechanical, electrical and plumbing systems, and the
general built environment. Recreational Facilities:
• Identify any material on-site recreational facilities such
FIELD ASSESSMENTS as ice rinks,swimming pools,spas,tennis or basketball
The Assessment Team will conduct a walk-through courts,jogging or bicycle paths,etc.Observe the general
survey of the facility and site to observe systerns and conditions and note any reported physical deficiencies
components, identify physical deficiencies, and formulate or any unusual items orconditions observed orreported.
recommendations to remedy the physical deficiencies. • A mechanical engineer with expertise in recreation
facilities equipment (water filtration, pumps, heating/
As a part of the walk-through survey, the Team will survey cooling, etc.) will review this specialty equipment and
100% of each facility. BVTA will survey the exterior and prepare detailed findings at the subject properties.
grounds, including the building exterior, roofs, sidewalk/ Structural Frame+Building Envelope
pavement,and recreational/other areas as applicable. They Identify material elements of the structural frame and
will interview the building maintenance staff about the exterior walls, including the foundation system, floor
property's historical repairs and replacements and their framing system,roof framing system,facade or curtain-
costs, level of preventive maintenance exercised, pending wall system, glazing system, exterior sealant, doors,
repairs and improvements, and frequency of repairs and cornmercial overhead doors, sliders, windows, and
replacements. The Assessment Team will develop opinions stairways,etc.
based on their site assessment, interviews with the City's
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
• Observe general conditions and note any physical on roof type) so that the Project Manager may safely
deficiencies identified or unusual items or conditions access roof areas. The City will provide ladders, lifts,
observed. Observations may be subject to grade, and and/or safety ropes to complete roof assessments.
rooftop vantage points. Plumbing
• Visually inspect observable areas for cracking and • Identify material plumbing systerns at the property
moisture infiltration as well as areas of apparent including domestic water supply,sanitary sewer,or any
foundation settlement and displacement. special or unusual plumbing systems (such as water
• In the event more information or exploratory testing is features,fuel systerns,gas systems,etc.).
required, in order to provide remedial measures, the • Identifytype and condition of restroorn fixtures,drinking
report may include recornmendation for additional fountains and/or other plumbing equipment.
investigative testing(Tier 1 or Tier 2). . Observe general conditions and note any physical
Wall Evaluation deficiencies identified or unusual items or conditions
• Photograph elevations and details both from internal observed. Include any reported material system
and external vantage points, as well as from adjacent inadequacies.
structures. Sewer and Water Line Scoping
• Observe representative operable and fixed panels on all . The assessment will consist of videotaping, using
facades, operating a representative sample of units to specially made fiberoptic cameras which allow for a visual
assess hardware and visually inspect exterior conditions inspection of underground sewer lines and water supply
and condition of waterproofing seals. piping to determine the condition of the inside of the pipe.
• Assess curtain wall condition to determine water A flexible rod with a high-resolution video carnera on its
infiltration, damage, caulk degradation, metal panel tip is inserted into the pipe for inspection.Video images
degradation, stone degradation and anchoring, and are transmitted to the camera operator and can be saved
other related curtain wall issues. to ajump drive or burned to a disc fora permanent record.
Curtain Wall Radio transmitters on the camera record the depth and
• Review curtain wall condition and a sampling of fixed physical location from the surface so that defects and
panelsonfacadestoassess hardware and visually review obstructions can be corrected cost effectively.
exterior conditions and the condition of waterproofing • Sewer line Scoping fee is included in the fee quote(pg.37)
seals,where accessible without the use of lifts,ladders, and based on 12 "probable issue" lines provided by the
scaffolding,suspension devices,or the like;may include Client.Any additional lines will be priced at$500 per line.
observations from internal and external vantage points, Heating
as well as adjacent structures.Observations are limited . Identify material heat generating systems at the
to grade and may include accessible balconies or property.
rooftop vantage points. . Observe general conditions, identify reported age
• Review provided drawings and records of repair, of the equipment, note past material component
replacement,and maintenance of framing and glazing. replacements/upgrades, note apparent level of
Roofing(Non-Invasive Visual) maintenance, and identify if a maintenance contract is
• Identify material roof systems (roof type, reported age, in place. If heating equipment is not operational at the
slope, drainage) and any unusual roofing conditions or time of the walk-through survey, provide an opinion of
rooftop equipment. the condition to the extent reasonably possible.
• Observe general conditions of the roof system • Identify and observe any special or unusual heating
(membranes, attachment methods, flashings, systems or equipment present(fireplaces,solar heat,etc.)
counter flashings, pitch pans, gravel stops, parapets, and note any reported material problems or inadequacies.
miscellaneous appurtenances,insulation). Air-Conditioning+Ventilation
• Observe for evidence of material repairs, significant Identify the material air-conditioning and ventilation
ponding, or evidence of material roof leaks. Note if a systems at the property. Include material equipment
roof warranty is in effect. Note any physical deficiencies such as cooling towers, chillers (type of refrigerant
identified or unusual items observed or reported. used),package units,split systems,air handlers,thermal
• Identify material rooftop equipment or accessories storage equipment,etc.
(antennas, lightning protection, HVAC equipment,solar • Identify material distribution systems (supply and
equipment). Include any material problems reported. return,make-up air,exhaust)at the property.
• BVTA understands that the City will provide OSHA . Observe general conditions, identify equipment
compliant ladders, lifts and/or scaffolding (depending reported age, note past material component upgrades/
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
replacements and apparent level of maintenance, and • Out of Scope Issues: Performing any calculations,
identify if a maintenance contract is in place(contractor examination of operating system components such
name). If AC and ventilation systems are not operational as cables, controller, motors, etc.; entering elevator/
atthetimeof the walk-th rough survey,provide anopinion escalator pits or shafts.
of the condition to the extent reasonably possible. Interior Elements
• Observe general conditions and note any physical • Identify offices,special use areas,and building standard
deficiencies identified or unusual items or conditions finishes,including flooring,ceilings,walls,etc.Furnishings
observed. Additionally, include any material reported and fixed components will be reviewed and included
system inadequacies or operating deficiencies. in the cost estirnate tables for replacements. BVTA will
• Identify and observe any special or unusual air- identify material building amenities or special features.
conditioning and ventilation systems orequipment(cold • Observe general conditions and note any physical
storage systems,special computer cooling equipment, deficiencies identified or unusual items or conditions
etc.)and note any material reported problems orsystern observed or reported.
inadequacies. Food Service Spaces and Equipment
Electrical • Assess all food service equipment and spaces(kitchen,
• Identify the electrical service provided and distribution cafeteria,dining,servingareas).Food service equipment
system at the property. (fixed equipment) will be evaluated for adherence to
• Include material switchgear disconnects,circuit breakers, life/safety code and ventilation requirements as well for
transformers, meters, emergency generators, general condition and capital replacement.
lighting systems,and other such equipment or systems. Special Systems and Equipment
• Observe general electrical items (distribution panels, • Include all special systems and equipment, such as
type of wiring,energy management systems,emergency Emergency Medical Systems (EMC), chillers, radio
power,lightning protection). towers, equipment lifts, chair lifts, chemical storage or
• Observe general conditions and note any physical treatment areas, storage tanks, dumbwaiters, vaults,
deficiencies identified or unusual items or conditions public address systems,and telephone systems.
observed. Also, note the presence of any special or Limited Accessibility Compliance
unusual electrical equipment, systems, or devices at Provide a general statement of the building's likely
the property, and include reported material problems compliance to the Americans with Disabilities Act to
or systern inadequacies. help identify whether the City may be exposed to issues
Life Safety+Fire Protection and there is the need for further review. Scope and fee
• Identify material life safety/fire protection systems at for a more detailed ADA assessment is provided as an
the property, including sprinklers and stand pipes (wet additional service.
or dry),fire hydrants,fire alarm systems,water storage, Suspected Fungal Growth
smoke detectors,fire extinguishers,emergency lighting, . Perform a limited assessment of accessible areas for
stairwell pressurization,smoke evacuation,etc. suspected fungal growth. If the presence of mold,
• Observe general conditions and note any material conditions conducive to mold growth,and/or evidence
physical deficiencies identified or unusual items or of moisture,elevated relative humidity,water intrusion,
conditions observed or reported including any reported and mildew-like odors is discovered, affected areas
system inadequacies. will be photographed and recommendations for any
Elevators+Vertical Transportation additional moisture intrusion studies will be made.
• Identify vertical transportation systems at the property. Environmental Features
Include the equipment manufacturer, equipment type, Review environmental features of the property, to
location,number,capacity,etc. include appearance, cleanliness, acoustics,ventilation,
• Observe elevatorcabs,finishes,call and communication and humidity.
equipment,etc. Asbestos
• Identify the company that provides elevator/escalator Review existing testing data and other documentation
maintenance at the property. Observe general regarding asbestos available onsite(included in the cost
conditions and note any physical deficiencies identified of the FCA); evaluate physical condition and develop
or unusual items or conditions observed or reported cost estimates for remediation of asbestos likely to be
including any reported material system inadequacies. disturbed by renovations.
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC562261F
• If asbestos testing is requested, BVTA will provide PRIORITY CLASSES
a licensed asbestos inspector to collect samples of The analysis will include all cost observations ranked by
suspect asbestos-containing materials at the Project Priority Classes. The five classes below are typical but can
as an additional service. Scope of this sampling will be be altered to meet your specifications and needs:
determined after review of existing data, costs will be
based on daily rate plus the cost of analysis. PRIORITY CLASSES
Energy Conservation Analysis
• Consider energy conservation savings when making
repair or replace recommendations and include these CurrentlyCritical
projects in the project prioritization. IF Requiring immediate action
• Able to provide an Energy Audit(ASHRAE Level I,II,or III) including a cited safety hazard and
areas of accelerated deterioration,
or Benchmarking(EnergyStar)services as an additional returning a building component to
service. normaloperation.
RANKING AND CLASSIFICATION
Based upon our observations, research and judgment, along ;...ras_ y Potentially Critical
with consulting commonly accepted empirical Expected Useful Requiringaction in thenextyear
Life(EU L)tables;BVTAwill renderouropinion as to when a system including components experiencing
intermittent operations,potential
or component will most probably necessitate replacement. life safety issues,and rapid
deterioration,returning building
Accurate historical replacement records provided by the component to normal operation.
building system or component manager are typically the --,
best source for this data.Exposure to the weather elements, ,_ ...; Necessary—
initial system quality and installation, extent of use, the Not Yet Critical
quality and amount of preventive maintenance exercised Requiringappropriate
f attention to preclude predictable
are all factors that impact the effective age of a system or ,' deterioration,potential downtime,
component.As a result, a system or component may have j additional damage,and higher costs
an effective age that is greater or less than its actual age. % toremediarionif deferred further.
The Remaining Useful Life (RUL) of a component or system ----------
equals the EUL less its effective age. '�_.��+� � �� �� � Recommended
Requiringacfioninthenextyear
including components experiencing
BVTA can rate the condition of each facility with the below �l intermittent operations,potential
rating system,or another City of Aspen-specified scale: ( life safety issues,and rapid
deterioration,returning a building
5 Excellent-No visible defects,new or near new component to normal operation.
condition,may still be under warranty if applicable
4 Good-Good condition,but no longer new,may be ., ,,, Does Not Meet
slightly defective or deteriorated,but is overall functional Current Code
No Action required at this time
3 Adequate-Moderately deteriorated or defective,but but should substantial work be
has not exceeded useful life undertaken correction would be
required.
2 Marginal-Defective or deteriorated in need of
replacement;exceeded useful life
1 Poor-Critically darnaged or in need of immediate
repair;well past useful life Priority 1: Currently Critical (Immediate): Requiring
immediate action including a cited safety hazard and
BVTA can also include alternative categories to rank and areas of accelerated deterioration, returning a building
weight priorities as required by the City,such as functional component to normal operation.
deficiencies, aesthetics, time-based urgencies, and other
mission critical factors. The analysis will include all cost Priority 2: Potentially Critical (Year 1): Requiring action
observations ranked by Priority Classes. in the next year including components experiencing
intermittent operations, potential life safety issues, and
rapid deterioration, returning a building component to
normal operation.
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
Priority 3: Necessary - Not Yet Critical (Years 2-3): and design fees derived using actual costs from previous
Requiring appropriate attention to preclude predictable projects. After determining these costs, we will confirm
deterioration, potential downtime, additional damage, and these costs with City Staff.
higher costs to remediation if deferred further.
PREVENTIVE MAINTENANCE SCHEDULES
Priority 4: Recommended (Years 4-10, 15, 20): BVTA will provide Preventive Maintenance (PM) schedules
Representing a sensible improvement to the existing for the equipment listed in the equipment inventory.
conditions (not required for the most basic function of the Preventive maintenance schedules will include the
facility;however,will improve overall usability and/or reduce following information:
long-term maintenance costs).
• Safety precautions specific to the recommended PM
Priority 5: Does Not Meet Current Code but instructions.
"Grandfathered": No Action required at this time but should . Description of tools required for recommended PM
substantial work be undertaken correction would be required. instructions.Tool list will not be exhaustive but identify
UNIFORMAT CATEGORIES common tool sets and specialty tools required for tasks.
The deficiencies observed will be classified into categories • Recommended preventive maintenance instructions
such as those below using the Uniformat Systern,up to level 4: and frequencies specific to the equipment classification
Level and type. PM instructions are based on the following
A10 Foundations D20 Plumbing sources:
A20 Basement Construction D30 HVAC - Prevailing national standards
B10 Superstructure D40 Fire Protection - Survey of Common Manufacturers'recommendations
B20 Exterior Enclosure D50 Electrical - Industry best practices
B30 Roofing E10 Equipment Estimated labor hours required to complete each PM
C10 Interior Construction E20 Furnishings work order.
C20 Stair F10 Special Construction
C30 Interior Finishes F20 Selective Building BVTA will provide PM schedules in spreadsheet format
D10 Conveying Demolition suitable for upload into the City's Dude UpKeep software.
The spreadsheet will also contain analysis of PM labor hour
COST ESTIMATING requirements for use by the City for planning purposes.
BVTA's cost estimating database is comprised of IRS Means BVTA will review PM schedules with the City and adjust
data, and further custornized with proprietary cost tables frequencies and start dates as required to meet the City's
developed by BVTA,based on historical and localized actual needs and match available resources.
costs. BVTA maintains and updates our Uniformat-based
cost estimating system with information received from REPORT DELIVERABLES
the field. Through construction monitoring work, we have BVTA will provide an in-depth report including a description
current cost data frorn hundreds of in-progress construction of each of the building components and systems as
and rehabilitation projects.This data allows us to calculate described in the approach sections above. Each report is
costs based on local conditions to maintain a cost database organized by building system and include digital photos
that is typically more current than RS Means'models. of major systems and components and of all deficiencies
identified. Reports will include current and anticipated
Each report will include a Capital Needs Analysis including repairs and deficiencies, recommended repair and
an estimated cost for each system or component repair or component life-cycle replacements,and applicable options
replacernent anticipated during the evaluation term. The for repair or maintenance of building components.
report will provide options for repair of the deficiency, and The Capital Needs analysis will include a cost database
the capital needs analysis will be presented as an Excel- sorted by building system and ranked by priority for repair.
based cost table that includes a surnmary of the description The format of the database will allow for reporting by
of each component, age and estimated RUL, anticipated building, system, or priority for repair, and a year-by-year
year of repair or replacement, quantity, unit cost and total analysis of capital needs.
cost for the repair of each line item.
FACILITY CONDITION INDEX
A consolidated Capital Needs Analysis will be presented that A Facility Condition Index (FCI) will be calculated for each
includes all anticipated capital needs for all buildings. The building. This index will be a function of required repairs
cost estimate for capital deficiencies will be based on the compared to building replacement costs. The FCI will be
estimate for maintenance and repair, but may at the City's generated from the data collection/capital planning database
option, also include project management, construction, and will be updated as components age or are replaced.
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
CAPITAL PLAN assessment data in an electronic format that is readily
BVTA will draft a capital budget including prioritized transferable to the City's CM MS system.
recommendations to reduce backlog—and can suggest
possible phasing based on the World Bank's available BVTA will collect information on the major pieces of facility
capital and existing projected budgets. equipment.Specifically,the data collection will include City
of Aspen-defined assets, and also focus on the following
Reports will reflect a 5, 10,or 20-year capital plan based on components:
BVTA's 20-year building system evaluation. The analysis will . HVAC(level of detail for which Preventive
include a costtablesorted by buildingand system and ranked Maintenance would be performed)
by priority for repair.Tables will allow for the customization - Heating System
of reporting and a year-by-year capital needs analysis.
• Identify boilers,furnaces,unit heaters and major
The report will include: labeled equipment
• A5,10,or20-year Capital Planwithan Executive Summary - Ventilation System
with graphic presentation of results to provide a quick, Identify the major labeled equipment;exhaust
user-friendly summary of the property's observed hoods,fans
condition and estimated costs assigned by category. - Air Conditioning System
Estimated costs shall be cross-referenced to report Identify the material air-conditioning
sections and elaboration of cost issues will be presented. components,including cooling towers,
• Components observed that are exhibiting deferred compressors,chillers,package units,roof
maintenance issues and estimates for immediate and top units,split systerns and major labeled
capital repair costs based on observed conditions, equipment. Excluded are window units,
available maintenance history and industry-standard terminal units,VAV boxes,and thermostatic
useful life estimates. If applicable, this analysis will controls
include the review of any available documents Electrical
pertaining to capital improvements completed within - Major panels only-for identification to track
the last five-year periods, or currently under contract. maintenance
BVTA shall also inquire about available maintenance
records and procedures and interview current available - Transformers
on-site maintenance staff. - Switchgear
• Recommended schedule for replacement or repairs Equipment
(schedule of priorities). - Building Automation System
• Digital photographs for the buildings including photos plumbing
of deficiencies.
- Pumps external to HVAC systems
• General description of the property and improvements - Domestic Hot Water heaters over 80 gallons
and comment generally on observed conditions.
- Other major labeled equipment
• Critical repairs and life safety issues separately from
repairs anticipated over the term of the analysis. Commercial Kitchen-major equipment(above
• FCI number for the building. approximately$2,000 value)
- Walk-in freezer and refrigerator equipment
BVTA will submit PDF draft reports electronically and once - Ovens,stoves,broilers,grills
approved and finalized, a program summary report to - Reach-in refrigerators and freezers
include a roll-up of all prioritized capital needs across all - Dishwashers
facilities. BVTA can deliver bound hard copy final reports - Fryers
and flash drives loaded with the completed reports. All
electronic copies of the report will include all text,deficiency Life Safety/Security
tables, digital photos, and supporting documentation and - High Level(system level)only-for identification to
report appendices. track maintenance
Alarm Panels
Emergency generators
EQUIPMENT AND ASSET INVENTORY o Exhaust hood fire suppression
During the assessment, each field team will be responsible
for collection and storing the inventory and condition Vertical Transportation
23
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC562261F
Where appropriate,the following data will be collected for CMMS INTEGRATION
each component: BVTA will deliver our data in a format that can be transferred
• Location data to the City's CMMS platform (UpKeep). BVTA will coordinate
• Model with the City's CMMS contact and prepare findings to easily
• Serial Number migrate to UpKeep system.
• Manufacturer
• Manufactured Date
24
DocuSign Envelope ID:4783761B-OFED-4168-962F-FF1CC562261F
Bureau Veritas proposes utilizing AssetCALCTm as its platform AssetCALCTM is a web-based SQL database platform that
for all data collected on this project.AssetCALCTM is a cloud enables users to:
platform developed, licensed, maintained, and supported query,edit,and analyze their facility condition data
solely by Bureau Veritas for our clients. The use of this
software is atyouroption and there are no licensing fees for . plan immediate and short-term repairs
this software for one(1)year. budget capital expenditures throughout the lifecycle of
a building or an entire portfolio
The system unites Bureau Veritas' experienced
.e FOL.— . '10612 Clay S•.reet-SherMa FacCles field data collection methods with advanced
own• «m., PNNos FCI bwv 1 WnIXCa'_' ��S_ planning and reporting tools, construction cost
r�r ksnn•mn Era• libraries, location mapping(GIS) features,digital
5 10-5 12 Clay Stre et-S he If Fadltltles
�.om�yk-4o vleua`.ka rto,a ns<c o-.�.ihs Mau pe:e. ��0`p1Sn SIO S1I Cb,A�eN9e�ni photo management,and document storage.
Fn<nk.
RequenrM'"wr S-.yaP„I(a
A CrricaLSa•ery,Issues 0
S¢ Fa„Coll ::2.=
ete{aaemeHl
Replacement Reserve Vier reP�f saeer.�a„.. sla cb,v�eel
T`rpi.en Fa Il'PA
Yee.b+R 1`fil
=G Cpae baiIt
PAvry S
h
Wa.�a.�itAni-f•C5n<L.s.r.f.ea.�er �„
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I all
1
Y ASSETCALC
universit of New Mex1CO FY 2017
...... Swdch Client
Overview Observations Photos FCI Documents Work Completed Work Screen Inventory
Observation Details-Obs#36672
Descnptlon 02032-Entrance door replacement to meetADA guidehroa
Component
mot
Attrbuhs � I �I
Action
MasterCostld 1910 )
Category EAenor Enclosure!btenor Doors l Sold EAerlor Doors 1 f„l3
Location Main Delalgas south entrydoor ' ",•f:+l
Condition Fair
Report Section 3.3 »
Comments Instal remot"ontroled door for otherappropriate building entry
accommodati:,n)for residmt(s)at man northeast entrance door
EMG Comments
Capacity Description
Fla;gedfor Re iew No
GPS
Crearsd: sropt on♦'17:2213 i41:.0 PLI
L.rtM dfl7: nn.6".on 1327,M3937:52 PLI
25
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
DATADEVELOPMENT R.a.ab.r MV mw6.N Rees Meer
AssetCALCTM includes a configurable facility M"° 9wN1••
hierarchy and asset data architecture—this will .:
-63
include all of your assets grouped based on site , so 46
location,asset group,and function. 6138
Data can be exported to an Excel, XML, or an
67
ODBC database format compatible for upload
into your CMMS,EAM,or work-order systems. 15,
FEATURES INCLUDE: p«N.ml,p«„�,.;p;,.°."<� a..w.p,.p .r6 ...w� Iw�•».I<,,<�.w•,
• Facility Condition Assessment access:
O /e593 Building,10 T3»curb ramp doe•not m..t w slap•requkement..
n.,
- Component/system descriptions O t65°' Bulalog110 Th.Curb rampma.not ..ltn.On.r.aWrem.rn.. w.73—
•73.42M
- Locations O 16595 B.Ildinc 110 The cub ramp does not mars the slope repukon,enls. 40.2363ee
•20A192M
- Conditions and EUL/RUL O 16599 BulldN 110 The curb romp does not tmvo a lovol landlN. ep1363os
-n al9eo.
- Repair and replace recommendations n 'sage quildo,,110 The curb romp dm not meet the 51me reWrormM3, .O73e15e
- Digital photos
a ■1po, 12v1K 902ro rmm
— Search and Sorting Functionality Replace Dkesel Generator 650 to 150 KIN
" 7bye Uawr6 sentee 0wWw0 s26,K m3e <r,p
• Prioritization of maintenance projects
• UniFormat II Cost Database 977K 9es. ,1,01
i1OeK nag Project Budgets and Capital Plans � .6"
• Unlimited concurrent user licensing �: �� ;�•
• Secure IT platform and back-ups +� �,, '�' *, « lDfam :»..
• Client is the owner of data collected and N ' °eeaaa Gee,
T►
residing in the database .e�e•6wNLdCn1 ,2Vp36 ,*tes{{t .. • M
.. K..1 Ac.on R<w wl T037 `...''7►!t} '�� ;fIW M"
• Online User Training and Documentation 6 �-<w $6,.366
ifS• Unbrm.l Cod. _. 05092 .I 'ymm•
Un.orm.,Cod.UvelD.ecnp6on o-serwa.. -
REPORTING .. I.—Dewepem
TM' Un.CaN 6 25d ssl 35
AssetCALC Includes more than a dozen w, b: ,,••„• 636T630D '°�"� "!
standard options for data summaries and " "` 9oeT.N1 $266553 s,K I use
reports: B 9 n.oo.n»d 2009 sTTK moo ro.d
• Facility Condition Index(FCI) Reports all" R'B� t^••°•^ 25 #rnK moo Nat
" P.NaNNp tie 13 YNK nue Nlpe
• Rank and Prioritize Capital Improvement 6..N°9.1ro 1162
Projects
• Deferred Maintenance Backlog All Buildings 0 General Services Building(Building 161) [�• -
w«w« 6»tNro.swwaay AN«..ah.wv.a«< M»Nary pMroe rn D<ew,Nr.. vmr.eaep.I.d cam sa..e 1em
• Facility Queries(by building,priority, Assets 8 Observations ls
system,or dollar deficiency amount)
..,.. .caw.,.
• Capital Budget Planning r_ N .� �» 1aN .�
uDR9®. ANMI Ns Cl.o
C
C QeKdtslae . C4disla6 GmM lot.11r» mr6d 661NIe Su ha p
• Year-by-Year Capital Needs Analysis Rep—s7 a 12 Red,dl up door GIdN B.SM. � 621K( X200F.
Nl1
• 5, 10,or 20 Year Replacement Reserve D M TPO,Rod replacement 651111,till adhered Good B-S'M 6 20210 n 9
Reports V _. 7 by,•alumnarm w.,d— .. .-. -. Good BSIM ;�••^•• s265K 20330 n,u
D ADA,Wrap dram pros below acce Io levelay pea C.M.rlar. $130 2C2D O ,nw
• Custom 3rd party form automation `.N 5+ Replace carpel,.landed ronimerdal,medium We Goad D•MNb. ��•'""• 6/1KQ 20200
available l3 Replace vuylIII, F.
C-Iew,.. ^"" SINKc m200 Naa
D Repae"o—wall damage vow C.—. cap•"•" 61K� 21M0
1 {yN. Replace vinyl wall co,od g rekNPaa C-Mwla. �•""� 665K a 20200 ,6K.
u Replace Au-coded reoprocauvchder 110to 1301on Gaed DSawn • ••"`a SICAK(J 20260 N<.1
ci Repave Cutulalan Pump 30 RP Good D-S.mcn Ate••'•'• 626KI 20200 n
U Replace pampa 6 pIpmg hx clu0er p— 0-sww,.. �• S'6Ki 20"0 —
D Replace water heat.,,c rdal 100 gal Goad D-Swum �6iai 69K 20220 —
1, L3 Replete DNed Generetor 650 to 350 kW Good D- �Aey'w1p•e 9293 K r-"-'120330 n,N
26
DocuSign Envelope ID:4783751 B--OFED--4168-962F-FF1CC5622131 F
� 1 1 1 � CG�J�J�.J� 1 • 1
OPTION: BARCODING / OR CODING employee kitchens and employee break rooms are not
For the above referenced equipment, BVTA will apply a considered"employee work areas."Those areas,even ifused
durable barcode/QR code/asset tag with a unique number by employees only, shall comply with the ADA regulations
for use as an identifier in the CMMS system. We will use which govern corridors, restrooms, kitchens and break
labels or a vinyl tag for indoor applications, and a durable rooms. The proposed scope of work provides an option to
foil tag for outdoor use. Barcode/QR code numbers will be include employee only areas, unless specifically requested
recorded in the database and all future work orders etc.,and as an additional service.
can be tied back in to a single piece of equipment or system.
Field Observation Process
0.125•RADIUS Where equipment has not The SME will first review documents and information
Z.wo— been named or tagged, provided by the owner or owner's representative that could
BVTA will use standard supplement the consultant's knowledge of the subject
naming conventions to property's physical improvements, extent and type of use,
generate an equipment and/or assist in identifying barriers to accessibility.
•�k cord&D numberforthatcomponent,
and will use a durable vinyl During the site walk through, the SME will follow a Survey
ORCCCE READS tag to label the equipment. Form that meets or exceeds the current ASTM format.
BVTA has included the cost The SME will utilize a digital level, measuring tape, door
of standard labels in the pressure gauge, and GPS-enabled digital camera. The field
proposed optional fee. observer will identify and prioritize existing improvements
observed which are not in accordance with the applicable
ADA requirements in the order of preference, as set out by
OPTION: ADA TITLE II ACCESSIBILITY SURVEY OF BVTA or per the preferences of City.Typical priorities are as
EXTERIOR&INTERIOR COMMON SPACE ELEMENTS follows:
A BVTA Subject Matter Expert(SME)will visit the property to
observe the exterior and interior common areas to assess • Physical access to the property
the compliance of existing property improvements with • Access to common areas of the building which the
the Americans with Disabilities Act and its implementing public can access
regulations for Title II entities(28 C.F.R Part 35),the 2010 ADA • Removal of remaining barriers
Standards for Accessible Design,and Washington state and
local accessibility codes. BVTA will then produce a report The SME will assess exterior common areas and interior
which details the facility's compliance with accessibility common areas that are defined as public spaces to identify
requirements and identifies specific physical barriers, with existing conditions that are not in accordance with the
resolutions for barrier removal and corresponding order of applicable accessibility codes, including the elements
magnitude cost estimates. specified below(if applicable,where landlord is responsible
for observed elements):
The SME will conduct a review of the facility's exterior and . Van and car accessible parking
interiorcommonareastoobserve and identify representative . Passenger loading zones
barriers to accessibility and formulate recommendations to
rernedy the physical barriers. When applicable, as part of • Accessible routes
the review the SME will meet with a property representative • Curb ramps
with specific knowledge of the facility to gain a clearer • Ramps
understanding of overall features, public use patterns, . Protruding objects
and relevant historical data. Features of the property will . Building unit entrance exteriors
be subject to observation, which will include, but not be
limited to, parking lots and garages,sidewalks,ramps,curb ' Building entrance and exits to common (public)areas
ramps, stairs, corridors and restrooms. Exterior elements • Interior accessible routes
and elements within interior cornmon areas accessible to • Exterior and interior stairs which are part of the means
the public,which are subject to accessibility regulation,will of egress
be observed. • Elevators and platform lifts(wheelchair lifts)
• Entrances and exits to cornmon (public)areas
The ADA also regulates employee work areas. Common . Handrails and grab bars
corridors used by employees, employee restrooms,
27
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
• Space allowance and reach ranges Priority 2:
• Public restrooms Elements along the Accessible Route - Barriers
• Alarms(visual and audible)and warnings which occur along the path of travel shall be removed,
• Signage where such a barrier removal is easily accomplishable.
• Public telephones Examples include placing items within reach range,
widening doors, installing accessible door hardware,
• Switches and outlets and removing vertical level changes greater than 1/2"
Barrier Priorities
high which are not ramped, and compliant signage The scope of this assessment is limited to exterior site and where required. Barriers should be removed so that
goods and services offered to the public are accessible.
interior common features and amenities. BVTA prioritizes
each of the captured barriers.The prioritization can be based Priority3•
on modified,published Department of Justice(DOJ)criteria
focusing on the primary scope of work,or prioritization can Restroom Facilities - Barrier removal may include
be modified based on client preferences. widening of toilet stalls, installation of grab bars,
replacernent of sinks,and drinking fountains.
Per DOJ Guidelines, people with disabilities should be able
to arrive on the site, approach the building or facility and Priority 4:
its amenities,and enter as freely as everyone else.The DOJ Access to All Other Features and Amenities -
guidelines provide the following suggested prioritization of Measures are required to provide access to other areas.
existing barriers. This priority is for items not required for basic access in
the other three priorities.
Priority 1:
• Accessible Van Parking-Access to a facility beginswith Accessibility Survey Content
accessible parking. Van accessible parking is deemed BVTA will deliver an electronic (PDF) report. The report
an important barrier for parking. Those with the most will utilize survey content which has been entered into an
severe disabilities tend to require a van accessible space AssetCALCT"'database,including the following information:
to accommodate their vehicle and mobility device. In • Summary of Findings for all primary regulated
addition, a minimum number of van accessible spaces elements observed,such as parking,accessible routes,
is required. Barriers associated with the compliance entrances,elevators,and common corridors
of a van accessible space include signage, restriping, . Individually recorded barriers
constructing or reconfiguring the pavement to . GPS-encoded digital photos of observed exterior
accommodate the required number of spaces. barriers
• Accessible Car Parking - Car accessible parking . Applicable ADA and state regulatory guideline
includes all barriers associated with the compliance references for each observed barrier
of a car accessible space including signage, restriping,
constructing or reconfiguring the pavement to • Recommendations for viable corrective measures
accommodate the required number of accessible necessary to comply with applicable regulations
spaces. • Order of magnitude cost estimates for each observed
• Accessible Approach and Entrances - An entity barrier
providing accommodation to the public is required to
take measures to provide access to a place of public ADA Survey Limitations
accommodation from public sidewalks, parking, or A Subject Matter Expert will visit the properties to assess
public transportation. The DOJ and state building codes the compliance of existing property improvements with the
dictate the minimum width, cross and running slope, Title 11 provisions of theAmericans with Disabilities Act(ADA)
signage, and handrail requirements associated with and applicable state and local accessibility requirements.
pedestrian accessible routes of travel. These measures BVTA then produces a report which identifies each facility's
include, for example, installing an entrance ramp, compliance issuesand specific barriers,alongwith proposed
correcting tripping hazards or lessening the slope of a remedies. BVTA endeavors to include all barriers within the
curb ramp. At least one route of travel to each amenity defined scope of work area,however,some barriers may not
or feature should be safe and accessible for everyone, be identified in the assessment report.
including people with disabilities.
BVTA's order of magnitude cost estimates for each individual
barrier removal are limited cost estimates based on industry
standards, and should not be construed as construction
28
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC562261F
estimates. Costs will be estimated using RS Means, Ultimately, it is the responsibility of the owner to assess the
Marshall&Swift,or similar industry cost indices,and BVTA's requirements for barrier removal under Title I Employment
experiencewith past costs forsimilar properties,without the and Title 11 State and Local Government Services of the ADA
benefit of site-specific architectural or engineering design or to create an accessible environment.Not all physical barriers
contractor estimates. An additional estimating effort will identified by the physical assessment of the property may
be required to define the actual cost of corrective actions need to be corrected.Some barriers may be the responsibility
to eliminate accessibility barriers. Order of magnitude of others,or can be corrected through programmatic change.
estimates are not based on, and will not include, detailed It is incumbent upon the owner to initiate a transition planning
specifications or architectural/engineering drawings. process to determine which barriers will be removed and
when removal should take place.
If requested,BVTAcan providea proposal forsubsequentADA
Transition Planning and Construction Project Management BVTA's Construction Project Management services utilize
services, which are not included in this assessment scope the Transition Plan to implement barrier removal. BVTA
of work. can assist with coordinating contractor selection and if
required, design consultant selection. During the barrier
Transition Plans are based on the results of the propertyADA removal process, BVTA can develop project schedules,
assessment, and provide a structured plan for compliance communicate property operations requirements, progress
within specific tirne frarnes and cost parameters.Transition reporting, punch walks, compliance verification, closeout
Plans are action plans based on capital planning needs procedures, and payment terms during the RFP process.
correlated with accurate engineering data. Transition Plan BVTA can also update the Transition Plan database to
development is an iterative process which creates a living reflect the final construction budget for short-term barrier
document which can be adjusted over time, and can be removal based upon the selected designs, specifications
used to track barrier removal. and contractor bids.
During the Transition Planning process, construction
industry standards for construction and manufacturing
tolerances can be applied to determine which barriers may
fall within tolerance levels.
29
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
IT-U-- im mm1)
OPTIONAL: PROPOSED CMMS SOFTWARE
For the purposes of this project, BVTA will contract with
Dude Solutions, Inc. as a sub-vendor to provide a CMMS
software solution for managing City-maintained facilities,
parks, and street right-of-way assets. We've partnered with
Dude Solutions on many projects throughout the last several
years, and have implemented Dude Solutions software for
over 800 of our clients. Dude Solutions has delivered CMMS
software and services in partnership with BVTA since 2015
and we believe our collective experience in Facilities, Parks,
and Public Rights-of-Way will help the City reach its short-
and long-term goals.
Asset Tree with Hierarchy: Asset Essentials supports
Dude Solutions is a leading software-as-a-service (SaaS) hierarchies based on categories and sub-categories that can
providerof operations managementsolutions to government, be viewed on the asset list page.Additionally,the client can
education, healthcare, and manufacturing. For nearly two associate assets with one other.
decades, Dude Solutions has inspired clients to create
better work and better lives.They combine innovative,user—
friendly technology with the world's smartest operations scheduling options based on assets, locations, sites, or
engine, empowering operations leaders to transform the meter readings. City of Aspen can automate the creation
most important places in our lives.Today, more than 12,000 of repeating work orders based on various triggers—time-
organizations use Dude Solutions'award-winning software to based (set schedule,daily,weekly monthly,quarterly,etc.),
manage maintenance,assets,energy,safety,IT,events,etc. meter reading, or time-based with meter override. These
work orders can be associated with assets, locations,sites,
Dude Solutions' cloud-based CMMS Asset Essentials is a departments, divisions, etc. Repeating work orders may
next-generation enterprise work and asset management also be manually force generated when needed.
platform designed to help organizations like City of Aspen
with smarterand moreefficient maintenance and operations. Asset Essentials Citizen Portal is an easy-to-use map-
based portal that will allow citizens to submit a request.Once
The City of Aspen's subscription gives access to the cloud submitted, the request will follow City of Aspen's workflow
infrastructure through either a web browser or mobile process based on previously identified routing rules. Any
application.Dude Solutions'Cloud Delivery Model provides internet-ready device (including computers, phones &
several benefits, mainly that application architecture is tablets) can be leveraged to create a request within the
largely transparent to the City of Aspen. End-users and system.While Asset Essentials currently supports a mobile
Administrators interact with the application solely through app for internal requesters, citizens can still utilize mobile
an intuitive User Interface (UI); City of Aspen's staff never devices to submit service requests through the portal which
have to manage network, servers, operating systerns, will automatically adapt to the screen,providing a seamless,
storage, or even individual application capabilities. Users optimal user experience.
can access Asset Essentials through any web-enabled
device via dedicated mobile app (iOS, Android) or current Mobile app: Asset Essentials' dedicated P o
web browser. mobile app supports the most current
versions of both iOS and Android devices
Features (iOS v11 and greater; Android v7 and
Unlimited Storage: The City of Aspen will have unlimited greater).The app offers: ;
data storage and transactions. • Real-time information in the field
• Work order management, including
Map/GIS enabled: GIS data within Asset Essentials allows creating, updating, and closing
users to maintain spatial assets. Users have the ability to work orders ;°•,Y
associate work orders to these assets on the web portal or . Ability to work off line,caching data
the mobile app.This allows completed work to be tracked, and then syncing to the back office
reported,and analyzed. when connectivity has been restored (Off-line mode
does not include mapping/GIS capabilities.)
30
DocuSign Envelope ID:4783751 B-OFED-4168-962F-FF1CC562261 F
• Execute workflow approvals Document Library: Asset Essentials accepts various
• Barcode/QR scanning forms of documentation attached to individual assets. This
• Map-based service request and work order generation includes product manuals, standard operating procedures
to asset/work order (SOPs), photographs, drawings, contracts, other rich media
• Attach images/photos
documents,as well as URLs.
• Link to GIS Assets
• One-touch work order creation Reporting: Within the solution, users have the ability to
• Employee device location leverage ad-hoc, configurable, and truly custom reports.
Users will have the ability to create and save reports for
• Labor/time recording(e.g.,hours per work order) other users to have access. Additionally, these reports can
be scheduled on a recurring schedule to support a more
Work Orders:Asset Essentials provides multiple options for hands-off approach to view and analyze the data.
submitting work orders—citizen portal, internal requester
form,direct work order entry through work order form,entry Reports are configurable during implementation, and they
through map view, as well as from within the mobile app. can also be customized by City of Aspen administrators as
Identifying duplicate/redundant work orders isaccomplished needed.These reports include outputs for:
by utilizing various sort/list options within the platform.
�I I • Assets • Projects
• Users • Budget
• Work orders • Parts and inventory
CH Otndoor Chiller
• Preventive maintenance • Purchase orders
Sig. > • Calendars • Company-wide KPIs
Create Work Order
Asset
Show Work Order. Warranty Tracking Signals L ugm. , For more information about reporting, please visit the
7
VkJ-J Photo t "Reports"section of the Dude Solutions content website.
Meter Reading $'b"r
FJ Documents
`"" n Safety Program The solution supports configurable dashboards, including
93 Custom Field ' Quick Links, saved reports, etc. Users can also organize
Epipment Melntahanee desired "views" Dude Solutions' content site offers a
deeper dive into dashboard configuration, including an
example tutorial to demonstrate ease of use.
Asset Essentials Inventory is an inventory management Advanced analytics: In addition to users having the ability
solution that allows you to track your inventory & supplies to leverage ad-hoc,configurable, and custom reports, they
through streamlined processes for part transactions, work can also view Dude Analytics for graphical representations
order parts management,purchase ordering,and cost analysis. of staff assignments,work orders,PMs,assets,etc.
• Detailed Part information
• Barcoding
• Transactional Part History
• Inventory Location Management
• Work Order Parts Management(Reactive and Preventive)
• Asset Parts List
• Associated Assets
• Purchase Order workflows
• Physical Counts
• Reporting
31
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622BIF
Asset Essentials DASHBOARD
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DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC5622B1F
Igo"; ' r r �Cl'uWatea! : r u@ oC mi
Bureau Veritas quotes I ump sum for contracts which ensures Manager and onsite Assessment Team will be updated 48
meeting budgets. Our firm only generates change orders hours before the site visits are scheduled and the Client will
when additional services are required that are beyond the be provided team member contact information (i.e.,mobile
original scope. BVTA has a track record of on-time and on- phone numbers) to ensure ease of communication leading
budget project execution.Ourtrack record of on-time report up to scheduled onsites.
delivery exceeds 999110 each year.
BVTA will track potential weather issues in the region that
Historically, access issues are the number one cause for may require a delay in the onsite visits. Should inclement
delays in schedule timelines. BVTA has a central scheduling weather be forecasted,BVTNs central schedulingwill contact
department that coordinates with the Client POC in the the ClientPOCatleast24hourspriortothescheduledonsite
days leading up to our onsite visits. The project Program to coordinate rescheduling options.
35
DocuSign Envelope ID:4783751B-OFED-4168-962F-FF1CC562261F
DocuSign Envelope ID:4783751 B-OFED-4168-962F-FF1CC562261 F
The following fees include all costs associated with travel, lodging, car rental, food, tools, equipment, and all other
miscellaneous expenses applicable to the work related to this project.
ASSESSMENT SERVICES OPTIONAL:PROPOSED CMMS(DUDE SOLUTIONS)
SERVICE COST 0 TASK COST
Facility Condition Assessment $46,046.20 Total Year 1 Cost:Configuration,
Equipment Inventory $3,296.00
implementation,testing $12,518.00
Preventive Maintenance $4,944.00 Training of CMMS to City staff included
Proposed Services Subtotal $54,286.20 CMMS Year 1 Total $12,518.00
Optional: Barcoding&Tagging $1,648.00 Recurring Software Cost $9,118/year
-plus 600 tags at$.50 per tag $300.00
Optional:ADA Assessment $12,495.00
Total with Optional Services $68,729.20
BVTA HOURLY RATES
TEAM • OURLYRATE
Project Executive $175.00
Program Manager $140.00
Project Manager I PE/RA $120.00
Project Manager II PE/RA $125.00
Quality Assurance Manager $115.00
Technical Report Reviewer $135.00
Administrative $65.00
BVTA will submit a monthly invoice inclusive of all services Upon receipt of each monthly invoice, the amount due per
performed during that period. The fee will be established per the billing milestone is frilly collectible. Please forward payments to:
schedule of values provided at the program kick-off,and invoiced Accounting Department, Bureau Veritas Technical Assessments
at the billing milestones stated below. Invoices will be payable LLC, PO Box 74007289, Chicago, IL 60674-7289 or contact BV-
within 30 days of receipt: invoicing@BVNA.com to pay via credit card or to receive wiring
10% After 1st site visit instructions. Please ensure that BVTA Proposal #150495.21P
or invoice number is clearly identified on all payments and
4091b At completion of all site visits correspondence for proper credit.
30916 Draft Report submission(all properties)
2001b Final Report submission(all properties) Please submit all draft comments to NVTA within 45 days of draft
delivery, Unless otherwise communicated, BVTA will consider all
drafts approved for finalization after 45 days, and the remaining
balance due will be invoiced.
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BVTA has completed projects similar in scope to the proposed City of Aspen program for the below clients. Detailed project
profiles are provided on the following pages.
City of Aurora,CO Ada County and Highway District,ID
FACILITY CONDITION ASSESSMENT FACILITY CONDITION ASSESSMENT,INVENTORY,
Elly Watson PREVENTIVE MAINTENANCE SCHEDULE CREATION,
Public Works Business Services Manager CMMS CONSULTING
City of Aurora Mike work
15151 E.Alameda Parkway Ada County
Aurora,CO 80012 200 West Front Street
elwatson@auroragov.org Ada,ID 83702
(208)287-7101
City of Steamboat Springs,CO mwork@adaweb.net
FACILITY CONDITION ASSESSMENT,INVENTORY
Brian Ashley City of Rancho Cucamonga,CA
Interim Facilities Manager INVENTORY,PREVENTIVE MAINTENANCE
13710th Street Ty Quaintance
Steamboat Springs,CO 80487 Facilities Superintendent
(970)871-8246 City of Rancho Cucamonga
bashley@steamboatsprings.net (909)774-4102 x4148
Ty.quaintance@cityofrc.us
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PROJECT PROFILE _
CITY OF AURORA �
Aurora,CO
FACILITY CONDITION ASSESSMENT
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Bureau Veritas Technical Assessments LLC (BVTA)` partnered with Facility Condition Assessment
Gensler to conduct comprehensive facility condition assessments for the
Aurora Municipal District.
The facility condition assessment work was performed to assist the 300,000 SF
architect(Gensler) in preparing a master plan for the City of Aurora.The 3 Properties
City's facilities that were assessed included the Municipal Court and
Detention Center,the Police Headquarters,and the Central Library. .
Ourservicesincluded:probableconstructioncoststorepairandmaintain Court
the facilities to acceptable conditions;a full cost analysis of remedying any Detention Center
existing deferred maintenance issues;assessments of buildings,building Police FacilitiesLibrary
systerns, and major components including all plumbing, mechanical
(HVAC),roofing,fire suppression,lighting,and electrical systems;a list of
Maintenance and Repair needs and cost estimates of those needs;and an MA,
estimate of the Lifespan of said building systems. BVTA prepared a final 2020
report of the assessments prioritizing the corrective capital expenditures.
BVTA prepared a 10-yearcapital improvement plan and provided a Facility
Condition Index for each buildingto assist in planningfor replacement of
older buildings.
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PROJECT PROFILE
CITY OF STEAMBOAT SPRINGS
Steamboat Springs,CO
FACILITY CONDITION ASSESSMENT AND INVENTORY
Bureau Veritas Technical Assessments LLC (BVTA)` partnered with Dude Facility Condition Assessment
Solutions,Inc.to conduct comprehensive facility condition assessments Asset and Equipment Inventory
and equipment inventory for the City of Steamboat Springs.We assessed
a total of 489,000 square feet, including administrative facilities, parks
and recreation facilities, community centers, an animal shelter, airport,
fire station,and public works facilities. 489,000 SF
46 Buildings
Our assessment included looking at major building systems including
mechanical,electrical, plumbing,and building envelope.We performed
life-cycle analysis and prepared a report of deficiencies. "
Admin/Office Buildings
Cost estimates were prepared based on replace and repair Airport Buildings
recommendations. This data was utilized to prepare a capital plan of Transit Facilities
facility expenditures. Nature Center
Park Facilities
The buildingswerebenchmarked using Facility Condition Index protocol. Community CenterAnimal shelter
Storage Buildings
Fire Station
Pump House
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2017
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WESTERN EAGLE COUNTY METRO. Gypsum,Co
RECREATION DISTRICT
FACILITY CONDITION ASSESSMENT AND INVENTORY
Facility Condition Assessment
Bureau Veritas Technical Assessments (BVTA)` partnered with Dude Asset and Equipment inventory
Solutions,Inc.to conduct comprehensive facility condition assessments
and inventory data for the Field House, the Gypsum Recreation Center,
and the Eagle pool and ice rink facilities for the Western Eagle County
Metropolitan Recreation District—now named Mountain Recreation. 3 Buildings
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3 Builngs
BVTAdevelopedanunderstandingof the scope of the facility maintenance
needs and established a list of Maintenance and Repair(M&R) priorities aLqm'F`.;
and incorporated the list into a capital improvement plan. BVTA also Recreation Center
helped establish a protocol for ongoing monitoring of facility conditions, Pool
work performed and information recorded for tracking and reporting on Ice Rink
M&R conducted on County facilities. Field House
BVTA's final report included the overall condition of the facilities, I M
including, but not limited, to information regarding the manufacturer,
model, and serial number, and size of equipment within the facilities. 2016
Additionally,the report listed immediate needs,replacement cost index,
and a 20-year capital plan of the maintenance requirements and costs
that can be adjusted for inflation.
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ADA COUNTY AND HIGHWAY DISTRICT
Ada County,ID
FACILITY CONDITION ASSESSMENT & ASSET INVENTORY
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Bureau Veritas Technical Assessments (BVTA)' performed Facility Facility Condition Assessment
Condition Assessments on 1.4 Million SF of Ada County Government and Asset and Equipment Inventory
Ada County Highway District facilities.The facilities are located in urban, Preventive Maintenance Schedule
suburban, and rural areas around Boise, Idaho. The buildings assessed Creation
consisted of municipal buildings, correctional facilities, parks and CMMS Consulting
recreational, and maintenance support buildings. The assessment was
used as an initialization project to get an overall grasp of the County and
Highway Districts building portfolio, as well as a rollout of a Computer
Maintenance Management Systern (CMMS). 1.4 MM SF
20 Buildings
The assessment took place over three phases which included thorough
examination and lifecycle assessment of the buildings, property, and
major systems including plumbing, mechanical, electrical, roofing,
seismic risk, general code compliance, and ADA compliance. BVTA Municipal Buildings
completed a comprehensive reserve schedule to help in the budgeting Public Works
and replacement of assets as needed over the next 20 years.The project Parks and Recreation
prioritized capital improvement projects, repairs, replacements, and Highway Infrastructure
maintenance.It is the County Government's ultimate goal to have all their Correctional Facilities
facilities assessed for the purpose of creating an even benchmarking
measurement to compare them against each other for required needs.
2019
All data collected from the assessment will be exported into a CMMS
software platform from Dude Solutions, Inc. This software will help in
prioritizing planningcapital projects,as well as managingtheir preventive
maintenance efforts.It is the long-term goal to have every facility in their
portfolio entered into the CMMS platform, so efficient maintenance
efforts can be managed on a community scale.
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PROJECT PROFILE
CITY OF CORONA corona,CA
FACILITY CONDITION ASSESSMENT, INVENTORY &
ADA SELF—EVALUATION 131009
Facility Condition Assessment
Bureau Veritas Technical Assessments LLC(BVTA)was awarded a contract Asset and Equipment Inventory
for a citywide Parks and Essential Facilities Condition Assessment (FCA) ADA Self-Evaluation
and ADA Review in order to provide the City of Corona with guidance on
how to best operate,maintain,and upgrade the facilities in the short-and
long-term.
101,900 SF
BVTA's assessments included life cycleanalysis,equipment/asset inventory, 367Acres
and preventive maintenance plans. It also included a comprehensive 44 Parks and Facilities
assessment/inventory of all park amenities including playgrounds,
restrooms,sport courts and ball fields.The data collected were migrated ��lU lwi tT
to the City's CMMS platform and used to formulate a capital plan. Parks
Sports&Swim Facilities
We conducted site evaluations and documented the condition of Community&Senior Centers
existing facilities and parks amenities, and performed non-destructive Civic Center
investigations of building, structural, architectural, ADA access, fire/life Library
safety, MEP, energy, environmental, and roofing systems. Cost estimates Essential Facilities
to repair or replace building systems were provided,and BVTA generated a
Facilities Condition Index(FCI) benchmark for each park site and building.
The City also required an ADA Self-Evaluation for all facilities. BVTA 2020
inspected the sites and provided a list of prioritized barrier improvements
with an order of magnitude cost estimates. Data were populated into
AssetCALCT"^,a proprietary capital asset management database platform.
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PROJECT PROFILE
CITY OF RANCHO CUCAMONGA R�
Rancho Cucamonga,CA
INVENTORY AND PREVENTIVE MAINTENANCE PLANS
Bureau Veritas Technical Assessments LLC (BVTA)` worked with Dude ' l
Solutions,Inc.to collect facility attributes for upload into the city's CMMS Equipment and Asset Inventory
platform (FacilityDude). The assessment team collected information on Preventive Maintenance Plans
the major pieces of facility equipment. Specifically, the data collection ADA Transition Plan
focused on make, model, manufacturer, and serial number for the
following components:
• Heating Systems • Plumbing
• Ventilation Systems • Life Safety/Security 1MMSF
• Air Conditioning Systems • Vertical Transportation 30 Buildings/Sites
• Electrical • Commercial Kitchen
• Building Automation Systems Equipment
BVTA prepared Preventive Maintenance (PM) Schedules to identify
required procedures and inspections required to maintain facilities Essential Facilities
systems in safe, reliable and efficient condition. PM instructions were Parks&Recreational Facilities
based on prevailingnationaI standards,Surveyof Common Manufacturers' Libraries
recommendations,and industry best practices.Maintenance procedures Parking Structures
were supplied for main components of each major building system Fire Stations(7)
identified in the inventory,in spreadsheet format ready for upload to the Public Rights-of-Way(PROW)
City's CMMS system. The PM Schedules contained safety information,
tools,and frequency for each work order.We also provided an analysis of
PM labor hour requirements for planning purposes.
In 2021, BVTA was contracted to provide an ADA Assessment and 2018&2021
Transition Plan for City facilities, including 17 million SF of sidewalks, 19
miles of multi-use trails,81 miles of bicycle facilities, and 207 signalized
intersections/pedestrian crossings.The project also includes 30 parks,8
fire stations,14 City-owned buildings,and one parking structure.
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