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AGENDA
CITY COUNCIL WORK SESSION
October 11, 2021
4:00 PM, City Council Chambers
130 S Galena Street, Aspen
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I.WORK SESSION
I.A.2022 Recommended Budget Review
Police; Special Events; Recreation; Red Brick; General Fund
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2022 BUDGET DEVELOPMENTPolice (000 &001 Funds)Bill Linn & Linda ConsuegraOCTOBER 11, 202112
What We Do: Public/Community Safety2•~$6 million base budget•39 staffo28 Peace Officerso6 Community Response Officerso5 Support Staff•~17,000 Annual Calls for Service•Crimes Against Persons Declinedin Last 2 Yearso18% in 2020 o~ 26% Year‐to‐Date3
What We Do: Improve Quality/Safety3•Emergency Response•Community Outreach•Mental Health4
What We Do: Community Focus45
POLICE – Community Partnerships56
Revenues6Non‐classified74%General Admin26%2022 2023 2024 2025 2026Request Projection Projection Projection Projection00000 ‐Non‐Classified $169,810 $173,100 $176,450 $179,880 $183,37010010 ‐General Administrative $59,060 $59,060 $59,060 $0 $0Total Revenues $228,870 $232,160 $235,510 $179,880 $183,370
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2022 Proposed Fee Changes7•Accident Reports –in Person: From $5 to $10 (100% Change)•Certified VIN Inspections: From $25 to $30 (20% Change)Tab 6 Fee Ordinance Changes, Page 58
Expenditures8Admin18%Community Response12%Patrol58%Investigative1%Communications Ctr8%Records Mgmt3%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative $1,069,900 $1,106,890 $1,145,470 $1,185,710 $1,227,700Community Response Services $719,690 $748,790 $779,310 $811,320 $844,910Patrol Services $3,552,370 $3,686,940 $3,830,700 $3,981,150 $4,138,650Investigative Services $45,500 $47,230 $49,040 $50,930 $52,910School Safety $23,010 $23,870 $24,760 $25,690 $26,650Communication Center $494,670 $504,560 $514,650 $524,940 $535,440Records Management $212,810 $221,770 $231,180 $241,060 $251,450Operating $6,117,950 $6,340,050$6,575,110 $6,820,800 $7,077,710Overhead Allocations $599,000 $632,190 $627,530 $669,340 $689,730Total Uses $6,716,950 $6,972,240 $7,202,640 $7,490,140 $7,767,440Surplus/(Subsidy) ($6,488,080) ($6,740,080) ($6,967,130) ($7,310,260) ($7,584,070)As a Percent of Uses 97% 97% 97% 98% 98%40.0 FTE9
2022 Work Plan Highlights9Assessing Community ExpectationsCollect Community FeedbackHave Recommendations Ready By the End of 2022Aspen Community Gets the Service They Would Like10
2022 Work Plan Highlights10Colorado Association of Chiefs of Police (CACP) Accreditation: Validate Department Meets Best Policing PracticesAssign Staff to Oversee ProjectApply for Accreditation Review in 2023Improve Operations, Augment Service Delivery, Strengthen Community Relationship11
2022 Work Plan Highlights11Evaluate Dispatch & E911 SystemsObtain Consultant Report on Best PracticesDevelop Vision & Strategy by End of 2022Building Dispatch That the Community Can Count On 12
2022 Supplemental Requests12Police Officer I - $96,120 (1.0 FTE)Initial Step to Align Staffing Study Recommendations That Allows Us To:• Provide Greater Focus on Proactive Community Policing• Respond to Patrol Requests from the Community for:• Presence in the Downtown Core• Traffic Safety • Bike Patrol• More Donuts & Coffee with the Cops• Address Need for Increased 24-hour SupervisionTab 3 Supplemental Requests, Pages 1413
2022 Capital Projects1351452 Automated Ticketing System – $60,00050451 Police Weapon Replacement –$32,00051454 Radar Trailer ‐$18,00014
14SummaryQuestionsWork Plan: 1) Community Feedback2) CACP Accreditation3) E911 & Dispatch PlanningSupplementals: $96,120, 1.0 FTECapital: $110,00015
2022 BUDGET DEVELOPMENTDepartment EventsNancy LesleyOCTOBER 11, 20211516
What We Do Events1617
What We Do Permits 1718
What We Do Marketing 1819
Revenues19Applications12%Logistics88%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionEvent Application Processing $6,500 $6,630 $6,760 $6,900 $7,040Event Logistics $50,000 $51,000 $52,020 $53,060 $54,120Total Revenues $56,500 $57,630 $58,780 $59,960 $61,160
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Expenditures20Admin14%Events & Marketing83%Facilities Maintenance3%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative $138,880 $143,700 $148,740 $153,990 $159,460Events & Marketing $791,640 $816,400 $842,160 $868,970 $896,890Facilities Maintenance $28,430 $29,010 $29,590 $30,180 $30,780Operating $958,950 $989,110 $1,020,490 $1,053,140 $1,087,130Overhead Allocations $63,100 $66,470 $66,300 $70,360 $72,460Total Uses $1,022,050 $1,055,580 $1,086,790 $1,123,500 $1,159,590Surplus/(Subsidy) ($965,550) ($997,950) ($1,028,010) ($1,063,540) ($1,098,430)As a Percent of Uses 94% 95% 95% 95% 95%4.43 FTE21
2022 Work Plan 21•Event Fatigue?•When to Say “Yes” & When to Say “No”•This Process Will Be Continuous•No New ResourcesEvent Impact Research • Comprehensive Community Calendar•One Resource for Community & Visitors• Updated weekly•No New ResourcesCommunity Calendar • Special Event Application Platform•Customer Service Focus• Research Complete by April 2022Event Permits & Park Reservations 22
22Summary Special EventsQuestionsWork Plan: 1) Event Impact Research2) Comprehensive Community Calendar3) Event Permits & Park Reservation SystemSupplementals: $0Capital: $023
2022 BUDGET DEVELOPMENTDepartment (001 Fund)Cory Vander VeenOCTOBER 11, 20212324
Recreation - What We Do 2424Red Brick Recreation CenterARC Aspen Recreation CenterCurrently 5 Days/Wk– Reduced Hours (Normally 250 Days/Yr 55 hours per week )Currently 6 Days/Wk‐Reduced Hours (Normally 360 Days/Yr 96 Hours/Wk)Event Center 4 Months in Summer –8 Months as Ice Rink (60 Hours/Wk)Aspen Ice Garden25
Recreation – Partners25252525•Aspen Lacrosse•Aspen Gymnastics•United Soccer•Aspen School District •Aspen Youth Football•Rugby •Challenger Soccer•USA Pickleball •Junior Hockey•Aspen Skating Club•USPTA Tennis •Revolutions Skating•Mother Puckers•Aspen Curling•ARC Advisory Committee•Aspen Youth Center •School District Resources Center 26
Recreation On-Going COVID Impact26262626•Restrictions: Reduction of Events & Programs•Staff Shortages: Reduced Facility Hours & Capacities•Increased Seasonal Wages•Reduced Revenues: Increased Need for Subsidy•Increased Demand: Summer Camps, Swim Lessons, Tennis, Swim Team27
Revenues27Non‐Classified46%Aquatics3%Ice36%Youth13%Adult2%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionRecreation Non‐Classified $921,600 $1,275,600 $1,450,100 $1,561,200 $1,623,500Aquatics Programming $51,740 $65,600 $68,700 $71,500 $74,400Ice Programming $716,000 $729,600 $785,100 $816,900 $849,300Youth Programming $265,400 $271,630 $285,060 $296,290 $308,020Adult Programming $43,000 $60,600 $64,200 $66,700 $69,400Total Revenues $1,997,740 $2,403,030$2,653,160 $2,812,590 $2,924,620
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Recreation – Fees28282828Three Main Fee Adjustment Areas: •Facility Reservation•Memberships•Programs28Strategy:•Increases Up to 10%•Keep Memberships Affordable for LocalsTab 6 Fee Ordinance Changes, Pages 2 ‐429
Expenditures29Admin24%Aquatics10%Ice15%Youth11%Adult8%Facilities27%Business Svcs.5%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative $1,098,250 $1,138,510 $1,180,560 $1,224,570 $1,270,610Aquatics Programming $472,860 $489,840 $507,530 $525,940 $545,120Ice Programming $706,810 $734,700 $763,920 $794,620 $826,830Youth Programming $497,860 $516,320 $535,620 $555,800 $576,870Adult Programming $344,650 $357,120 $370,150 $383,700 $397,830Facilities Maintenance $1,233,840 $1,270,090 $1,307,640 $1,346,560 $1,386,910Business Services $215,230 $219,540 $223,920 $228,400 $232,970Debt Service $11,670 $0 $0 $0 $0Operating $4,581,170 $4,726,120 $4,889,340 $5,059,590 $5,237,140Overhead and Transfers Out $477,700 $508,630 $498,250 $538,620 $555,450Total Uses $5,058,870 $5,234,750 $5,387,590 $5,598,210 $5,792,590Surplus/(Subsidy) ($3,061,130) ($2,831,720) ($2,734,430) ($2,785,620) ($2,867,970)Recovery Rate (Revenue/Expense) 39% 46% 49% 50% 50%Subsidy (Expenses from CoA funding) 61% 54% 51% 50% 50%24.5 FTE30
Recreation – 2021 Expenditures303030303031
Recreation – 2021 Revenues313131313132
2022 Work Plan Highlights3232Road Back to SubsidyEvaluate Expenses & Revenues to Get Back to Subsidy ExpectationsAchieve 50% Subsidy by 2024Increase Fees & Evaluate 3 Main Revenue Areas: Programs, Memberships, Facility Uses33
2022 Work Plan Highlights3333Pickleball Facility Design & ConstructionAddresses Conditions of Iselin Tennis/Pickleball Courts & Facilities UpgradesDesign & Outreach End of 2021 by City Staff –Construction 2022 Partner with Local Tennis & Pickleball Users for Best User Experience34
2022 Work Plan Highlights3434Facility Master Plan & ImplementationGuide Future Planning for Rec Facilities & Programming –Can Support Sales Tax Reauthorization PreparationsFirst Quarter of 2022In‐depth Analysis of Rec Facilities & Programs Including Feasibility of Additions to ARC and Ice Garden35
2022 Capital Projects3550961 Lewis Ice Arena Roof Repair•Lewis Ice Arena Roof Has Year‐round Leaks –Creates a Safety Issue for Skaters & Reduces Time Available•Add Secondary Roof On Top of Existing Roof – Reduce Closures & Lower Cost to Maintain• 2022: Planning & Engineering / 2023 Complete New RoofAppropriations by YearPrior Years $02022 $750,000Out Years $0Lifetime Budget $750,000Task Level BudgetDesign & Engineering $50,000Hard Construction Cost Total $650,000Project Contingencies $50,000Tab 8, 000 Fund, Page 1836
2022 Capital Projects36HVAC System For Red Brick Gym•HVAC Filtration System in the Peak of Gym Ceiling•Provides Substantial Savings to Heat & Cool Gym• Filtered Air Throughout Gym and Climbing Space• 2022: Planning & Engineering / 2023 InstallAppropriations by YearPrior Years $ 2022 $25,000 Out Years $150,000 Lifetime Budget $175,000 Task Level BudgetDesign & Engineering $20,000Plan & Permit Fees $5,000Hard Construction Cost Total $150,000Tab 8, 000 Fund, Page 1937
Recreation – Capital3737373737Fitness & Weight Equipment Replacement $80,000Aspen Recreation Center Plumbing Repairs $87,270 38
38SummaryQuestionsWork Plan: 1) Road Back to Subsidy2) Pickleball Facility Design & Construction3) Facility Master Plan & ImplementationSupplementals: $0Capital: $399,27039
2022 BUDGET DEVELOPMENTRed Brick Center for the Art (001 Fund)Sarah RoyOCTOBER 11, 20213940
What We Do: Create Together40Historic Building & Public ParkBelow Market Rent for 12 Working Artists and & 8 NonprofitsAffordable Conference Room & Dance Studio Rentals41
What We Do: Create Together41Youth & Adult Arts Education42
What We Do: Create Together42Art Exhibitions & Community EventsBuild Community Partnerships43
Revenues43Admin9%Red Brick Building84%Transfers7%2022 2023 2024 2025 2026Request Projection Projection Projection Projection10010 ‐General Administrative $43,500 $45,240 $47,050 $48,930 $50,89011925 ‐Red Brick Building $377,000 $384,540 $392,240 $400,090 $408,100Transfers In $30,000 $30,000 $30,000 $30,000 $30,000Total Revenues $450,500 $459,780 $469,290 $479,020 $488,990Wheeler Grants44
2022 Proposed Fee Changes44New Art Program Fees Allow Flexibility For New Classes2% ‐4% Increase in Facility FeesNot Increased in 2020Tab 6 Fee Ordinances Changes, Page 545
Expenditures45Admin52%Facilities Maintenance48%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionAdministrative $280,280 $290,070 $300,240 $310,870 $321,960Facilities Maintenance $255,000 $262,820 $270,970 $279,410 $288,220Operating $535,280 $552,890 $571,210 $590,280 $610,180Overhead Allocations $33,600 $35,240 $35,410 $37,280 $38,420Total Uses $568,880 $588,130 $606,620 $627,560 $648,600Surplus/(Subsidy) ($118,380) ($128,350) ($137,330) ($148,540) ($159,610)As a Percent of Uses 21% 22% 23% 24% 25%2.58 FTE46
2022 Work Plan Highlights 46WORKCultivate Red Brick Community & Tenant RelationsRESOURCESMaximize Existing ResourcesIMPLEMENTOn‐going Core ServicesOUTCOMECenter Full of Vitality That Citizens Utilize & Celebrate; Maintain Community Asset47
2022 Work Plan Highlights 47WORKYouth & Adult Arts EducationRESOURCESAlign Existing Resources with Community NeedsIMPLEMENTOn‐going Core ServicesOUTCOMEPlace to Learn Through the Arts & Connect with Others48
2022 Work Plan Highlights 48WORKCommunity PartnershipsRESOURCESMaximize Existing ResourcesIMPLEMENTOn‐going Core ServiceOUTCOMEMaximize Outreach & Impact in the Community49
2022 Capital Projects4940021 –Sewer Maintenance •Several Sanitary Sewer Issues at the Facility•Repairs in Several Phases –Most Pressing Repairs in 2022Task Level BudgetHard Construction Cost Total $165,000Appropriations by YearPrior Years $0 2022 $165,000 Out Years $0 Lifetime Budget $165,000 50
50SummaryQuestionsWork Plan: Focus on Core Services Capital: $165,00051
2022 BUDGET DEVELOPMENTGeneral Fund Wrap-upPete Strecker, Finance DirectorOCTOBER 11, 20215152