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AGENDA
CITY COUNCIL WORK SESSION
October 19, 2021
4:00 PM, City Council Chambers
130 S Galena Street, Aspen
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I.WORK SESSION
I.A.2022 Recommended Budget Review
Water; Electric; Wheeler; Kids First; Tourism Promotion; Public Education; Debt
Service
1
2022 BUDGET DEVELOPMENTWater Department (421 Fund)Tyler Christoff, DirectorOCTOBER 19, 202112
What We Do2We Provide Clean, Safe, & Reliable Water Resources To The Aspen Community3
How We Do it:3Integrated Water Supply System4
Barriers To Service – Aging System 4Water Main Repair ‐Hotspots5
Barriers To Service 56
Revenues6Demand Service32%Variable Service43%Other Water Services11%Development Review Fees5%Tap Fees8%Other Revenues1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $7,065,382 $5,390,562$4,689,142 $5,069,062 $5,942,472Demand Service $3,493,000 $3,715,800 $4,009,800 $4,207,900 $4,416,900Variable Service $4,751,000 $5,108,000 $5,519,000 $5,800,000 $6,096,000Other Water Services $1,252,500 $1,413,390 $1,517,860 $1,587,090 $1,659,710Development Review Fees $600,000 $550,800 $561,800 $573,000 $584,500Tap Fees $934,800 $953,500 $972,570 $992,020 $1,011,870Other Revenues $79,200 $89,220 $102,310 $110,080 $127,720Total Revenues $11,110,500 $11,830,710 $12,683,340 $13,270,090 $13,896,700
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Cost of Service – Year 47Cost Of Service Methodology•Actual Cost To Deliver Utility Services•Costs Shared Proportionally •Transition Over 5 Years •Incremental Approach •Addresses Increasing Costs/Complexities Operations8
5-Year Cost of Service Transition89
Expenditures9Non‐Classified2%Admin & Facilities16%Dev Services12%Support Services9%Conservation, Efficiency, Renewables2%Treated Water16%Untreated Water7%Distribution Mgmt26%Facilities Maintenance3%Water Rights7%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $88,790 $91,900 $95,120 $98,450 $101,900Administrative $790,350 $712,310 $735,810 $760,250 $785,710Development Services $569,360 $585,410 $608,610 $632,920 $658,390Support Services $457,950 $474,000 $490,770 $508,300 $526,630Conservation, Efficiency, Renewables $121,330 $124,510 $127,790 $131,190 $134,690Treated Water $774,630 $799,000 $824,310 $850,620 $878,010Untreated Water $329,810 $339,810 $350,170 $360,960 $372,180Distribution Management $1,276,970 $1,317,130 $1,358,870 $1,402,300 $1,447,540Property / Facilities Maintenance $154,380 $159,220 $164,230 $169,460 $174,890Water Rights $330,270 $338,970 $347,950 $357,210 $366,750Operating $4,893,840 $4,942,260 $5,103,630 $5,271,660 $5,446,690Capital $5,048,610 $4,686,800$4,437,140 $4,234,410 $4,101,030Transfers Out $2,594,783 $2,649,215 $2,502,893 $2,624,813 $2,568,084Total Uses $12,537,233 $12,278,275 $12,043,663 $12,130,883 $12,115,804Targeted Reserve (25%) $3,134,308 $3,069,569 $3,010,916 $3,032,721 $3,028,951Ending Fund Balance $5,390,562 $4,689,142$5,069,062 $5,942,472 $7,451,392Ending Balance as % of Target 172% 153% 168% 196% 246%26.05 FTE10
2022 Water Fund Supplemental Request10Project Manager II – $121,270 (1.0 FTE On‐going)•Address Backlog In Capital Projects & Aging Infrastructure •~15% Increase In System Size Over The Last 10+•Current Staff Cover Around 30+ Capital Projects •Annually $8 M In Capital ProjectsTab 3 Supplemental Requests, Page 25 in Budget Book11
2022 Water Fund Supplemental Request11Water Rate Study – $100,000 (One‐time)•Best Business Practice•Ensure Fair Rates That Support Business Functions•Defensible Rates •Allows For Future Planning & Infrastructure Replacement•Intergeneration Equity Tab 3 Supplemental Requests, Page 27 in Budget Book12
2022 Capital Projects1251317 Maroon Creek Penstock Lining Project ‐2021• Rehabilitation & Replacement Of 7,202 LF Of 48‐year Old Concrete Piping•Increased Number Of Manned Access Points, Air Release, & Drainage Points For Improved Maintenance Support•Design & Permitting: 2021‐2022; Construction: 2022‐2023Task Level BudgetDesign & Engineering $100,000Hard Construction Cost Total $3,650,000Project Contingencies $250,000Appropriations by YearPrior Years $2,200,0002022 $1,800,000Out Years $0Lifetime Budget $4,000,000Tab 8, 421 Fund, Page 4 in Budget Book13
2022 Capital Projects1350935 East & West Filter Gallery & Controls Improvements• Replacement Of ~15‐Year‐Old Filter Underdrains & Media• Replacement Of Original Valves, Meters, Backwash Supply Pumps• Upgrade Filter Automation & Controls•Design & Permitting: 2022‐2023, Construction: 2023‐2024Task Level BudgetDesign & Engineering $250,000Hard Construction Cost Total $2,025,000Project Contingencies $125,000Appropriations by YearPrior Years $02022 $150,000Out Years $2,250,000Lifetime Budget $2,400,000Tab 8, 421 Fund, Page 5 in Budget Book14
2022 Capital Projects1450579 Improvement’s to West Red’s Pump Station• Replacement Of Some ~30‐year‐old Pump Station Equipment & Piping• Installation Of Gas‐powered Generator & Transfer Switch• Upgrade Access Road To Storage Tank Located Above Pump Station•Design & Permitting: 2022; Construction: 2022‐2023Task Level BudgetDesign & Engineering $85,000Hard Construction Cost Total $840,000Acquisitions $100,000Project Contingencies $60,000Appropriations by YearPrior Years $85,0002022 $1,000,000Out Years $0Lifetime Budget $1,085,000Tab 8, 421 Fund, Page 6 in Budget Book15
2022 Capital Projects1551327 Pump Station Standby Power • Installation Of Gas‐powered Generators At Key Pump Stations• Ability To Convey Water & Fill Storage Tanks In Event Of A Power Outage•Multi‐year Project; Design & Construction At Each Individual Station Timeline Will VaryTask Level BudgetDesign & Engineering $160,000Hard Construction Cost Total $640,000Project Contingencies $50,000Appropriations by YearPrior Years $250,0002022 $250,000Out Years $350,000Lifetime Budget $850,000Tab 8, 421 Fund, Page 7 in Budget Book16
2022 Capital Projects1651132 Highlands Tank Rehabilitation• Replacement Of Interior & Exterior Protective Coatings• Improvement To Tank Access, Safety Railings, & Ventilation Piping•Design & Permitting: 2021‐2022; Construction: 2022Task Level BudgetPlan Review / Permit Fees $10,000Hard Construction Cost Total $617,500Project Contingencies $60,000Appropriations by YearPrior Years $137,5002022 $137,500Out Years $412,500Lifetime Budget $687,500Tab 8, 421 Fund, Page 8 in Budget Book17
2022 Capital Projects1750937 WTP Campus Exterior Building Improvements•Repair & Replace Water Treatment Facility Exteriors• Improvements To Snow Fences, Metal Roof Repair, Exterior Stucco & Coating Replacement•Design: 2021 ‐2022; Construction: 2022 & 2023Task Level BudgetDesign & Engineering $65,000Hard Construction Cost Total $460,000Project Contingencies $45,000Appropriations by YearPrior Years $70,0002022 $250,000Out Years $250,000Lifetime Budget $570,000Tab 8, 421 Fund, Page 9 in Budget Book18
2022 Capital Projects1851138 Woody Creek Parcel•Inventory Potential Water Storage Sites & Evaluate Suitability For Water Storage• Supports Potential Development Of Water Storage At The Woody Creek ParcelTask Level BudgetOwner Management Expense $5,000Design & Engineering $200,000Testing & Inspection $140,000Hard Construction $95,000Project Contingencies $35,000Appropriations by YearPrior Years $225,0002022 $250,000Out Years $0Lifetime Budget $475,000Tab 8, 421 Fund, Page 10 in Budget Book19
2022 Capital Projects1951133 Hunter Creek Pipeline Loop • Installation Of Water Pipeline Connecting Two Distribution System Dead Ends•At Completion Of The Project Pipeline Will Be Looped •Design & Permitting: 2021‐2022; Construction: 2023Task Level BudgetDesign & Engineering $70,000Hard Construction Cost Total $420,000Project Contingencies $35,000Appropriations by YearPrior Years $75,0002022 $450,000Out Years $0Lifetime Budget $525,000Tab 8, 421 Fund, Page 11 in Budget Book20
2022 Capital Projects2051129 Micro Hydro Maroon / Castle Creek•City Operates A 450‐kw Hydroelectric Power Project • Interested In Adding An Additional 11‐20 Kw Power Production Facility Immediately Downstream Of Current Diversion Structure• Tailrace Water Discharges At Location•Project Completion: TBDTask Level BudgetDesign & Engineering $200,000Hard Construction Cost Total $150,000Project Contingencies $100,000Appropriations by YearPrior Years $02022 $50,000Out Years $400,000Lifetime Budget $450,000Tab 8, 421 Fund, Page 12 in Budget Book21
2022 Capital Projects2151489 Distribution Replacement ‐2022• Replacement, Repair, & Maintenance Of City’s Water Infrastructure• Funds Utilized On Other City Department Or Developer‐led Projects Where Water Infrastructure Scope Can Be Added.•Also Includes GIS Mapping & Equipment Maintenance & ReplacementTask Level BudgetHard Construction Cost Total $180,000Project Contingencies $20,000Appropriations by YearPrior Years $02022 $200,000Out Years $0Lifetime Budget $200,000Tab 8, 421 Fund, Page 13 in Budget Book22
Year 4 - Residential Water - Downtown22WATER UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL Water Variable (Consumption) $31.206.09%$33.10 Water Demand $16.391.34%$16.61 Fire Charge $9.5313.75%$10.84Average Residential ‐‐ Downtown $57.12 $60.552.67 ECUs & 0 Pumps / 10,000 gallons (percentage change)6.00%23
Year 4 – Residential Water Service – Pumped23WATER UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL Water Variable (Consumption) $189.725.84%$200.80 Water Demand $49.121.30%$49.76 Fire Charge $28.5613.73%$32.48 Pump Charge $130.009.62%$142.50Average Residential ‐‐ Red Mtn.$397.40 $425.544.0 ECUs & 1 Pumps / 50,000 gallons (percentage change)7.08%24
24Year 4 – Commercial Water Service - DowntownWATER UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL Water Variable (Consumption) $368.465.85%$390.00 Water Demand $56.121.30%$56.85 Fire Charge $32.6313.73%$37.11Average Commercial$457.21 $483.969.14 ECUS & 0 Pumps / 100,000 gallons (percentage change)5.85%25
2022 Proposed Fee Changes25Fee Title: Utility Connection/Water Tap Fee•One‐time Fees Assessed To A New Customer Connecting To The Water System Or To An Existing Customer Who Is Increasing Their Demand On The System. •Cost Recovery Model For Applicant’s Incremental Increased Demand On Water Infrastructure 2022 –Proposed 5.72% Increase 26
Water Rate Survey – Colorado Utilities2627
27Summary WaterQuestionsWork Plan: Focus On Infrastructure Repair & Replacement, Future Resource Planning, & Quality Of ServiceSupplementals: 1) Project Manager II $120,9702) Electric Rate Study $100,000Capital: $5,045,43028
2022 BUDGET DEVELOPMENTElectric Department (431 Fund)Tyler Christoff, DirectorOCTOBER 19th20212829
What We Do29We Provide Reliable, Safe, & Renewable Electricity To The Aspen Community30
Barriers to Service – Aging System30Outages & Cable Faults31
Barriers to service 3132
Cost of Service – Year 432Cost Of Service Methodology•Actual Cost To Deliver Utility Services•Costs Shared Proportionally•Transition Over 5 Years•Incremental Approach •Addresses The Increasing Costs/Complexities Of Operations33
5-Year Cost of Service Transition3334
Revenues34Page ??? in Budget BookResidential40%Small Commercial37%Large Commercial21%Electric Dev Fee1%Other Revenues1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $4,701,112 $3,331,717$2,675,057 $2,989,007 $3,027,492Residential $4,362,000 $4,674,420 $4,792,670 $4,888,320 $4,985,960Small Commercial $4,081,000 $4,292,000 $4,507,000 $4,597,000 $4,689,000Large Commercial $2,301,000 $2,254,000 $2,311,000 $2,358,000 $2,405,000Electric Development Fee $122,400 $124,850 $127,350 $129,900 $132,500Other Revenues $74,000 $77,520$68,220 $73,490 $89,770Transfers In $3,500 $3,600 $5,500 $85,650 $3,850Total Revenues $10,943,900 $11,426,390 $11,811,740 $12,132,360 $12,306,080
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Expenditures35Non‐Classified1%Admin & Facilities8%Support Services5%Conservation1%Local Power6%Purchased Power68%Distribution Mgmt9%Public Lighting2%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $55,260 $57,190 $59,190 $61,260 $63,400Administrative $583,500 $499,750 $516,640 $534,230 $552,580Development Services $5,500 $0 $0 $0 $0Support Services $383,510 $396,920 $410,930 $425,570 $440,890Conservation, Efficiency, Renewables $63,480 $65,760 $68,130 $70,600 $73,150Locally Produced Power $504,160 $516,920 $530,070 $543,630 $557,660Purchased Power $5,357,660 $5,160,680 $5,265,870 $5,373,250 $5,482,890Distribution Management $719,820 $745,990 $773,310 $801,800 $831,560Property / Facilities Maintenance $53,900 $55,740 $57,630 $59,610 $61,680Public Lighting $173,930 $180,000 $186,330 $192,930 $199,840Operating $7,900,720 $7,678,950$7,868,100 $8,062,880 $8,263,650Capital $2,828,170 $2,758,070 $1,946,500 $2,387,280 $2,441,790Debt Service $353,105 $358,970 $354,400 $274,685 $0Transfers Out $1,231,300 $1,287,060 $1,328,790 $1,369,030 $1,408,930Total Uses $12,313,295 $12,083,050 $11,497,790 $12,093,875 $12,114,370Targeted Reserve (25%) $3,078,324 $3,020,763 $2,874,448 $3,023,469 $3,028,593Ending Fund Balance $3,331,717 $2,675,057 $2,989,007 $3,027,492 $3,219,202Ending Balance as % of Target 108% 89% 104% 100% 106%13.65 FTE36
36•Impact Of Drought – Hydroelectric Production Down (Locally,Regionally, Nationally)•Backfill From Other Renewables In City’s Portfolio (Wind)•Hydroelectric Historically Most Cost‐effective Resource•Condition Will Likely Persist Into 2022•ANewNormal?‐Evaluate Optimal Renewable Portfolio•Fixed Costs Around Transmission/Power Incrementally IncreaseElectric Purchase Power – $300,000 (One‐time)2022 Supplemental RequestTab 3 Supplemental Requests, Page 29 in Budget Book37
37Electric Rate Study – $100,000 (One‐time)2022 Supplemental Request•Best Business Practice•Ensure Fair Rates That Support Business Functions•Defensible Rates •Allows For Future Planning & Infrastructure Replacement•Intergenerational Equity Tab 3 Supplemental Requests, Page 30 in Budget Book38
2022 Capital Projects3851444 Red Brick North To Red Brick South Circuit Replacement• Replace +/‐8,000 L.F. Of 30+ Year Old Electrical Cable With Cable & Conduit System•Increases Safety & Maintainability Of System•Design: 2021, Construction: 2022‐2023Appropriations by YearPrior Years $02022 $2,200,000Out Years $2,062,750Lifetime Budget $4,262,750Task Level BudgetPlan Review / Permit Fees $80,000Infrastructure Cost $3,764,475Project Contingencies $418,275Tab 8, 431 Fund, Page 4 in Budget Book39
2022 Capital Projects39Appropriations by YearPrior Years $02022 $200,000Out Years $0Lifetime Budget $200,000Task Level BudgetInfrastructure $180,000Project Contingencies $20,00051496 Electric System Replacement ‐ 2022• Annual Repair & Replacement Of Electric Infrastructure•Used On Other City Departments Or Developer‐led Projects To Improve System Performance & ReliabilityTab 8, 431 Fund, Page 5 in Budget Book40
2022 Capital Projects40Appropriations by YearPrior Years $02022 $150,000Out Years $0Lifetime Budget $150,000Task Level BudgetPlan Review / Permit Fees $60,000Infrastructure $75,000Project Contingencies $15,00051495 Cable Replacement ‐ 2022•Long‐term Project To Replace Five Three‐phase Electrical Circuits•Second Identified Circuit For Design & Replacement Is Koch To City Market Circuit •Design Of 5 Projects In Out Years 2022‐2030, Installation In 2024‐2035 (Project 51127)Tab 8, 431 Fund, Page 6 in Budget Book41
2022 Electric Community Investment Fee41•One‐time Fees Assessed To A New Customer Connecting To The Electric System Or To An Existing Customer Who Is Increasing Their Demand On The System •Cost Recovery Model For Applicant’s Incremental Increased Demand On Electric Infrastructure 100 To 400 AMP ‐15% Proposed Adjustment600 To 3000 AMP ‐20% Proposed Adjustment42
Year 4 – Electric Residential – Aspen Average42ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $179.291.00%$181.09 Availability Charges $44.240.0%$44.24Average Residential ‐ Aspen$223.53 $225.33200 AMP Service / 1500 kwh (percentage change)0.81%43
Year 4 – Electric – Luxury Residential43ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $3,315.492.00%$3,376.02 Availability Charges $183.9024.0%$228.04Luxury Residential ‐ Aspen$3,499.39 $3,604.06600 AMP Service / 15,000 kwh (percentage change)2.99%44
Year 4 – Electric – City Affordable Housing44ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $145.511.00%$146.96 Availability Charges $44.240.0%$44.24Affordable Housing w/Electric Heat$189.75 $191.20200 AMP Service / 1500 kwh (percentage change)0.76%45
Year 4 – Electric Residential – Seniors45ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $67.621.00%$68.29 Availability Charges $30.970.0%$30.97Average Residential ‐ Senior$98.59 $99.26200 AMP Service / 700 kwh (percentage change)0.68%46
Year 4 – Electric Small Commercial46ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $200.301.00%$202.30 Availability Charges $42.9422.0%$52.37Average Small Commercial$243.24 $254.67200 AMP Service / 2,000 kwh (percentage change)4.70%47
Year 4 – Electric Large Commercial47ELECTRIC UTILITY RATES2021 AVERAGE BILLPROPOSED RATE CHANGE2022 AVERAGE BILL kWh Charges $3,218.000.00%$3,218.00 Demand kW Charges $2,422.766.40%$2,577.31 Availability Charges $85.6522.00%$104.45Average Large Commercial$5,726.41 $5,899.76400 AMP Service / 45,000 kwh / 130 kw (percentage change)3.03%48
Year 4 – Electric Large Commercial48Colorado State AverageAspen Customer AverageAspen First Tier49
49Summary ElectricQuestionsWork Plan: Focus On Instructure Repair & Replacement, Future Resource Planning, & Quality Of ServiceSupplementals:1) Purchased Power $300,0002) Electric Fee Study $100,000Capital: $2,630,75050
2022 BUDGET DEVELOPMENTWheeler Opera House (120 Fund)Lisa Rigsby Peterson, Executive DirectorOctober 19, 20215051
What We Do51•Wheeler Presents Performances•Community Partnerships•Community Gathering Place•Community Guidepost52
What We Do52PerformancesThe Wheeler Presents Music, Magic, Comedy & More For A Variety Of Audiences & TastesPhoto: Zach Mahone53
What We Do53Community PartnershipsThe Wheeler Collaborates With Cultural Partners54
What We Do54Community Gathering PlaceThe Wheeler Provides A Place For People To Come Togetherphoto Hal Williams55
What We Do55Community GuidepostThe Wheeler Is A Landmark, A Point Of Pride, & A Cornerstone Of Aspen History56
Revenues56RETT79%Presented Events10%Rental Events2%Box Office4%Rental Spaces4%Transfers In1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $36,175,530 $36,179,565 $34,690,651 $35,857,507 $37,172,833Wheeler RETT $4,000,000 $4,160,000 $4,326,400 $4,499,500 $4,679,500Investment Income $362,000 $542,690 $693,810 $717,150 $743,460Presented Events $495,000 $504,900 $515,000 $525,300 $535,810Rental Events $135,000 $137,700 $140,450 $143,250 $146,120Box Office $188,000 $191,760 $195,600 $199,510 $203,510Wheeler Rental Spaces $195,440 $199,350 $203,330 $207,400 $211,540Transfers In $67,050 $57,114 $46,988 $36,669 $26,152Total Revenues $5,442,490 $5,793,514$6,121,578 $6,328,779 $6,546,092Grants Funded from Rental Spaces Revenue57
Expenditures57Non‐classified1%Admin15%Presented Events45%Rental Events10%Box Office4%Indirect Production8%Theater Spaces11%Rental Spaces1%Arts Grants5%Operating BudgetGrants Do Not Include Red Brick (Transfer)2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $42,390 $43,870 $45,410 $47,000 $48,650Administrative $596,330 $615,970 $636,430 $657,770 $680,050Presented Events $1,820,740 $1,866,740 $1,914,220 $1,963,180 $2,013,680Rental Events $416,370 $433,140 $450,700 $469,100 $488,400Box Office $155,860 $160,630 $165,580 $170,750 $176,110Indirect Production Costs $301,540 $313,100 $325,220 $337,930 $351,260Wheeler ‐Theatre Spaces $454,340 $466,680 $479,460 $492,690 $506,400Wheeler ‐Rental Spaces $30,980 $31,700 $32,460 $33,230 $34,020Arts Grants $182,780 $293,950 $299,220 $304,550 $309,960Operating $4,001,330 $4,225,780 $4,348,700 $4,476,200 $4,608,530Capital $1,287,500 $2,872,000 $422,600 $325,000 $95,000Overhead Allocations $556,400 $584,760 $589,560 $624,510 $646,310Other Transfers $154,700 $171,300 $175,400 $179,600 $183,700Total Uses $5,999,930 $7,853,840 $5,536,260 $5,605,310 $5,533,540Targeted Reserve (25%) $1,499,983 $1,963,460 $1,384,065 $1,401,328 $1,383,385Ending Fund Balance $36,179,565 $34,690,651$35,857,507 $37,172,833 $38,787,75915.33 FTE58
2022 Work Plan Highlights58Curate Artistically Excellent & Balanced SeasonStrengthen Community PartnershipsLaunch Community Impact ProgramsPresent A Wide Range Of Professional & Family ProgrammingLeverage National & Local Agent & Artist Relationships Curate A Season Marked By Variety & Artistry Spring, Fall & Winter 2022Strengthen Community Arts Partnerships Through CollaborationsPartner To Identify Areas Of Mutual Interest & ImpactCreate Partnerships By End Of Q2 For Summer, Fall & Winter Create Programs That Increase Access For Specific PopulationsWork With Community Partners To Create Pilot Programs, Assess Impact & ReachTarget Launch(es) For Fall 2022These work plan elements require no additional resources.59
2022 Supplemental Requests59Temporary Labor Wage Increase $48,450 (On‐going)•Aligns Budget With Historic Actuals•Includes Ticketing Agents, House Managers, Theatre Technicians & Cleaning StaffTheatre Technician III (1.0 FTE) $88,250 (On‐going)•Previously Termed To Assess Need For A Full‐time Position•Responsible For Theatrical Rigging & Lighting Systems •Ensures Safety, Quality, & Support For Touring Artists •Key To Implementing Rigging & Lighting Capital ImprovementsTab 3 Supplemental Requests, Pages 21‐22 in Budget Book60
2022 Capital Projects60Replacement of Theatrical Rigging System•Replace 40‐year‐old System with Safer, Efficient Rigging• Will Require 6‐8 Week Theater Closure• Timing & Configuration Depend on Electric Needs AssessmentTask Level BudgetDesign & Engineering $212,500Plan Review / Permit Fees $25,000Acquisitions $2,000,000Project Contingencies $100,000Appropriations by YearPrior Years $0 2022 $237,500Out Years $2,000,000Lifetime Budget $2,337,500Tab 8, 120 Fund, Page 4 in Budget Book61
2022 Capital Projects61Production Improvements –Qsys Control System•Replace Internal Communications Systems•Better Coordination = Better Experience for Guests & Performers• Eliminates Risk of Critical System FailureTask Level BudgetAcquisitions $250,000Project Contingencies $25,000Appropriations by YearPrior Years $0 2022 $275,000 Out Years $0Lifetime Budget $275,000Tab 8, 120 Fund, Page 5 in Budget Book62
2022 Capital Projects62Theater Sound System Replacement•Full Replacement of 30+ Year‐Old Speakers & Monitors• Reduces Risk of Major System Component FailureTask Level BudgetDesign & Engineering $10,000Acquisitions $190,000Project Contingencies $10,000Appropriations by YearPrior Years $0 2022 $210,000 Out Years $0Lifetime Budget $210,000 Tab 8, 120 Fund, Page 6 in Budget Book63
2022 Capital Projects63Production Improvements – Lighting Console•Replacement of Outdated Lighting Console & Spotlights•No Longer Meets Basic Production Requests from PerformersTask Level BudgetAcquisitions $332,338Appropriations by YearPrior Years $212,338 2022 $120,000 Out Years $0Lifetime Budget $332,338 Tab 8, 120 Fund, Page 8 in Budget Book64
2022 Capital Projects64All Other Projects •Onstage Audio Monitoring•Website Redesign•Cinema Audio Cabinet Replacement• Wireless Microphone Package• Intelligent Lighting Fixtures•Replacement of Stage Deck Components•Marley Dance Floor• Spotlight Acquisition•Relocation of Hood Controls• Volunteer Management Software65
65Summary WheelerQuestionsWork Plan: 1) Curate Excellent Season2) Strengthen Community Partnerships3) Community Impact ProgramsSupplementals: $166,030 –1.3 FTECapital: $1,287,50066
2022 BUDGET DEVELOPMENTKids First (152 Fund)Shirley Ritter – Nancy NicholsOCTOBER 19, 20216667
What We Do67Improve Quality•Coaching•Quality Improvement Grants•Staff incentives•Nurse Consulting•Mental Health Consulting•Substitute Teacher68
What We Do68Maintain & Increase Capacity•Focus On Early Childhood Workforce•Infant/Toddler Operational Funding•Recovery & Changes Re: Covid•Maintain Yellow Brick Building 69
What We Do69Increase Affordability•Secure & Easy Application Process•Evaluating Need•Anticipating Changes70
Revenues70Sales Tax89%Investments2%Other0%Childcare Grants2%Facilities7%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $5,734,507 $5,850,507$6,041,297 $6,241,637 $6,670,007Sales Tax $2,364,000 $2,458,600 $2,556,900 $2,659,200 $2,765,600Investment Income $57,000 $87,760 $120,830 $124,830 $133,400Other Revenues $1,000 $1,000 $1,000 $1,000 $1,000Non‐Classified $2,422,000 $2,547,360$2,678,730 $2,785,030 $2,900,000Childcare Grants $55,000 $55,600 $56,210 $56,830 $57,470Facilities Maint $177,760 $181,320 $184,940 $188,640 $192,410Total Revenues $2,654,760 $2,784,280$2,919,880 $3,030,500 $3,149,880
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Expenditures71Non‐Classified1%Administrative13%Enrollment Support32%Childcare Program Support26%Facility9%Capital6%Transfers Out13%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $26,710 $27,640 $28,610 $29,610 $30,650Administrative $330,140 $341,190 $352,680 $364,660 $377,140Enrollment Support $801,580 $819,310 $837,500 $856,150 $875,290Childcare Program Support $672,430 $694,680 $717,950 $742,320 $767,900Facilities Maintenance $221,730 $229,140 $236,860 $244,910 $253,330Operating $2,052,590 $2,111,960$2,173,600 $2,237,650 $2,304,310Capital $166,000 $139,800 $197,700 $0 $0Transfers Out $320,170 $341,730 $348,240 $364,480 $376,580Total Uses $2,538,760 $2,593,490 $2,719,540 $2,602,130 $2,680,890Targeted Reserve (12.5%) $317,345 $324,186 $339,943 $325,266 $335,111Ending Fund Balance $5,850,507 $6,041,297$6,241,637 $6,670,007 $7,138,997Ending Balance as % of Target 1,844% 1,864% 1,836% 2,051% 2,130%8.60 FTE72
New for 202272Early Childhood Workforce SupportIncrease Qualified Early Childhood Workforce•EAP For Early Childhood Staff•Using Funds From Underspent Lines•Childcare Director/Staff Input73
2022 Work Plan HighlightsOutcome: Serve More Working Families & Increase Community ParticipationMetrics:• Upgraded Facilities: CMC Infant Room –8 Children/Day•New Facilities: Burlingame Planning & Design For 7 Room Facility (70 Children)•Early Childhood Teacher Recruitment & RetentionImplementation:• CMC FY2021, • Burlingame: Planning FY 2022, Facility Completed FY 2023New Resources: Supplemental FY 2022 –Amount TBDIncrease Childcare Capacity74
2022 Work Plan HighlightsOutcome: Better Information For Parents To Make Childcare DecisionsMetrics:•9+ Classrooms/Yr Use LENA Grows To Increase Conversational Turns•Sparking Early LiteracyImplementation:• Introduced FY 2021, Fully Implemented FY 2022.No New ResourcesIncrease Childcare Quality75
2022 Work Plan HighlightsOutcome: Families Easily Choose Quality Care Because Cost Is SupportedMetrics:•Secure Online Application•Increase # Of Applicants At Least 10%Implementation: FY 2022Resources: Carry Forward Savings Intended For This ProjectIncrease Childcare Affordability76
2022 Work PlanOutcome:•Increase Early Intervention•Decrease Closures & Violations•Better Communication With FamiliesMetrics:•Childcare Staff Increase Interactions With Nurse (Screenings, Updates, & Consultations)Implementation: 2022 Continuous Evaluation & ImprovementsNo New ResourcesIncrease Child Health 77
2022 Capital Projects77Yellow Brick Entrance Replacement•East & West Entrance 2022 – Design/Planning•Construction Set For 2023Yellow Brick Flooring Replacement78
2022 Capital Projects78•Planning & Design of New Facility •Extensive Community Outreach•Began 2021•Possible Spring Supplemental Based On The Scope Of Work & The Land Use ProcessBurlingame Childcare Building79
79Summary Kids FirstQuestionsWork Plan: 1) Childcare Capacity2) Childcare Quality3) Childcare Affordability4) Childcare Health & WellnessSupplementals: $0Capital: $171,00080
2022 BUDGET DEVELOPMENTTourism Promotion Fund (130 Fund)OCTOBER 19, 2021Pete Strecker, Finance Director81
Revenues & Expenditures Trends81•Lodging Tax: 4% Growth•25% Transportation Fund•75% Tourism Promotion•Target Reserve: $300,000•$100k Payments to Rebuild2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $0 $0 $100,000 $200,000 $300,000Lodging Tax $3,082,500 $3,205,800 $3,334,000 $3,467,400 $3,606,100Reserves $0 $100,000 $100,000 $100,000 $0Investment Income $1,000 $0 $2,000 $4,000 $6,000Total Revenues $3,083,500 $3,305,800$3,436,000 $3,571,400 $3,612,100Marketing & Tourism Promotion$3,083,500 $3,205,800 $3,336,000 $3,471,400 $3,612,100Total Uses $3,083,500 $3,205,800 $3,336,000 $3,471,400 $3,612,100Ending Fund Balance $0 $100,000 $200,000 $300,000 $300,000
82
82Summary Tourism PromotionQuestionsWork Plan SupplementalsCapital83
2022 BUDGET DEVELOPMENTPublic Education Fund (131 Fund)OCTOBER 19, 2021Pete Strecker, Finance Director84
Revenues & Expenditures Trends842022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $0$0$0$0$00.3% Sales Tax ‐Sunset $3,439,700 $3,577,300 $3,720,400 $3,869,200 $4,024,000Total Revenues $3,439,700 $3,577,300$3,720,400 $3,869,200 $4,024,000Administration $68,800 $71,500 $74,400 $77,400 $80,500Disbursements $3,370,900 $3,505,800 $3,646,000 $3,791,800 $3,943,500Total Uses $3,439,700 $3,577,300 $3,720,400 $3,869,200 $4,024,000Ending Fund Balance $0$0$0$0$0•Dedicated 0.3% Sales Tax•Sunset End of 2025•Pass Through of Collections•98% to Public Ed. Fund•2% Administrative•Sales Tax Forecast Plus 20%85
85Summary Public Education FundQuestionsWork Plan SupplementalsCapital86
2022 BUDGET DEVELOPMENTDebt Service (250 Fund)October 19, 2021Pete Strecker87
Debt Service Fund87Debt SummarySeriesDescription1/1/2022Principal PaymentsInterest Payments12/31/2022Funding SourceLease Purchase $12,085 $12,085 $146 $0 Utility SavingsSeries 2012Parks and Open Space Sales Tax Revenue Refunding Bonds$70,000 $70,000 $2,800 $01.5% Sales Tax for ParksSeries 2012Parks and Open Space Sales Tax Revenue Bonds$5,225,000 $0 $154,713 $5,225,0001.5% Sales Tax for ParksSeries 2013Parks and Open Space Sales Tax Revenue Refunding Bonds$8,295,000 $1,110,000 $312,375 $7,185,0001.5% Sales Tax for ParksSeries 2014Parks and Open Space Sales Tax Revenue Bonds$1,825,000 $455,000 $73,000 $1,370,0001.5% Sales Tax for ParksSeries 2014Parks and Open Space Sales Tax Revenue Refunding Bonds$1,020,000 $1,020,000 $40,800 $01.5% Sales Tax for Parks88
Debt Service Fund88Debt SummarySeriesDescription1/1/2022Principal PaymentsInterest Payments12/31/2022Funding SourceSeries 2017Aspen Police Department Certificates of Participation $16,285,000 $350,000 $807,150 $15,935,000Taxable Certificates of ParticipationDirect Placement Loan $1,245,000 $315,000 $36,105 $930,000Available Electric Utility FeesLease Purchase $108,420 $53,100 $3,366 $55,321 Golf FundSeries 2019City Administrative Offices Certificates of Participation $24,270,000 $445,000 $1,213,500 $23,825,000Taxable Certificates of ParticipationSeries 2020 Certificates of Participation Loan $2,102,000 $20,000 $62,825 $2,082,000Taxable Certificates of Participation$60,457,506 $3,850,185 $2,706,779 $56,607,321
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Debt Service Fund89General Obligation Max Indebtedness: 20% of $2.02B or $403MAs of 1/1/22: $0 GO DebtLease Purchases$120,506…Parks and Recreation Bonds$16,435,00027%Facility Bonds$43,902,00073%Debt By TypeGeneral Fund$12,0850%Debt Service Fund$59,092,00098%Golf Fund$108,4200%Electric Fund$1,245,0002%Debt by Fund90
90Summary Debt Service FundQuestionsWork Plan SupplementalsCapital91