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AGENDA
CITY COUNCIL WORK SESSION
October 18, 2021
4:00 PM, City Council Chambers
130 S Galena Street, Aspen
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I.WORK SESSION
I.A.2022 Recommended Budget Review
Stormwater; Transportation; Parking; Parks; Golf
I.B.Council Board Reports and Council Updates
I.C.Mental Health Discussion
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2022 BUDGET DEVELOPMENTClean River Program (160 Fund)April Long, P.E.OCTOBER 18, 202112
What We Do – River Health21. Polluted RunoffEducation, Regulation, TreatmentMill Street Stormwater OutfallRio Grande Park Stormwater Treatment Facility3
What We Do – River Health32. Riparian AreasAssessment, Restoration, IncentivesRemoved Riparian AreaHealthy Riparian Area4
What We Do – River Health43. Low FlowCreative River ManagementLow Flows on Roaring Fork, Drought 2012High Flows in North Star due to no transbasin diversion in 2015
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What We Do – Infrastructure5Failing and FloodingPlan, Maintain, ReplaceGreener and CleanerRusted Out Bottom of CMP“Green” Infrastructure, West End6
Revenues6Property Tax74%Permit Review10%Construction Mitigation15%Investments1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $2,193,405 $2,857,978$3,294,468 $4,002,518 $4,748,418Real Property (Tax) $1,195,523 $1,243,300 $1,293,000 $1,344,700 $1,398,500Building Permit Review Fees $162,000 $148,700 $151,700 $154,700 $157,800Construction Mitigation Fees $250,000 $229,500 $234,100 $238,800 $243,600Investment Income $22,000 $42,870$65,890 $80,050 $94,970Total Revenues $1,629,523 $1,664,370$1,744,690 $1,818,250 $1,894,870
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Expenditures7Non‐Classified8%Admin13%Development Services29%Storm Drainage50%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $43,750 $44,920 $46,120 $47,360 $48,630Administrative $75,710 $78,060 $80,490 $83,000 $85,600Development Services $169,520 $176,310 $183,420 $190,830 $198,620Storm Drainage $288,000 $298,600 $309,670 $321,280 $333,440Operating $576,980 $597,890 $619,700 $642,470 $666,290Capital $96,130 $100,040 $104,140 $108,440 $112,940Transfers Out $291,840 $529,950 $312,800 $321,440 $329,930Total Uses $964,950 $1,227,880 $1,036,640 $1,072,350 $1,109,160Targeted Reserve (12.5%) $120,619 $153,485 $129,580 $134,044 $138,645Ending Fund Balance $2,857,978 $3,294,468$4,002,518 $4,748,418 $5,534,128Ending Balance % of Target 2,369% 2,146% 3,089% 3,542% 3,992%4.45 FTE8
2022 Work Plan Highlights 8• Funding Appropriated in 2021• Complete Nov 2022• Decreased Pollution in River; Increased Pipe CapacityMill and Gibson Outfall•GIS Story Map / Visual Tool• Visualize Conditions, Success & Gaps –Measure Benefit of Projects• April 2022•No New ResourcesClean River Program Dashboard•Protect Riparian Areas•Stream Margin Code Revisions – Incentive Program• December 2022Implement Riparian PlanMill and Gibson OutfallWQ ImprovementsClean River Program DashboardImplementation of Riparian Area Plan9
2022 Work Plan Highlights9Mill and Gibson Outfall Improvements –2021 Appropriation• Runoff from Basin Discharges Pollutants into Roaring Fork River• Install Water Quality Treatment Areas to Remove Pollutants• Increase Pipe Size to Reduce Flooding on Gibson Ave & Above• Approved in 2021 Budget10
2022 Supplemental Requests10•Internal Re‐Distribution of Operational Costs ($156,170)•0.35 FTE to Streets ($35,220)•3% of each Equipment Operator, Mechanic & Leadership back to G.F.•1.0 FTE Equipment Operator Remains Directly Allocated to Stormwater•1.0 FTE to Parks ($75,280)•1.0 FTE Directly Allocated to Stormwater•Goods & Services Reduction ($45,670) –Not Typically SpentTab 3 Supplemental Requests, Page 2411
11SummaryQuestionsWork Plan: 1) Mill & Gibson Outfall2) Clean River Dashboard3) Implement Riparian Area PlanSupplementals: ‐$156,170; ‐1.35 FTE (Reductions!)Capital: $012
2022 BUDGET DEVELOPMENTDepartment (141 Fund)John Krueger & Lynn RumbaughOctober 18, 20211213
What We Do13Services•transit•car share•bike share•on‐demand•grantsPrograms• carpoolers•employers• schools• commuters•events•grantsFacilities/Fleet• Rubey Park• buses• shuttles•cars• bus stops•grants14
Revenues14Tax Related66%Investments3%Rubey Park1%Mass Transit4%Alt Transit1%Capital1%Transfers24%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $15,471,046 $16,933,756 $18,353,986 $20,196,246 $21,692,406City Sales Tax $1,432,200 $1,489,500 $1,549,100 $1,611,100 $1,675,500Lodging Tax $1,027,500 $1,068,600 $1,111,300 $1,155,800 $1,202,000Use Tax $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000Investment Income $155,000 $254,010 $367,080 $403,920 $433,850Other Revenues $10,200 $10,400$10,610 $10,820 $11,040Rubey Park Transit Center $45,000 $45,900$46,820 $47,760 $48,720Mass Transit $245,600 $255,400 $265,600 $276,200 $287,200Alternative Transit $38,000 $38,760$39,540 $40,330 $41,140Demand Management $5,000 $5,100 $5,200 $5,300 $5,410Capital Projects $33,000 $0 $0 $46,400 $100,000Transfers In $1,350,000 $1,350,000 $1,350,000 $1,350,000 $1,350,000Total Revenues $5,541,500 $5,717,670$5,945,250 $6,147,630 $6,354,860
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Expenditures15Admin & Facilities17%Mass Transit45%Alt Transit29%Trans Demand8%Operating BudgetIn‐Town Service – Ops $114,670In‐Town Service ‐CoA RFTA Payment $1,561,3002022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $18,280 $18,920 $19,580 $20,270 $20,980Administrative $202,710 $209,650 $216,840 $224,350 $232,160Facilities Maintenance $357,140 $365,430 $373,980 $382,750 $391,770Mass Transit $1,447,260 $1,505,080 $1,564,780 $1,626,750 $1,691,630Alternative Transit $952,300 $974,730 $997,800 $1,021,510 $1,045,890Transportation Demand $245,620 $252,700 $260,040 $267,650 $275,580Operating $3,223,310 $3,326,510$3,433,020 $3,543,280 $3,658,010Capital $399,500 $492,000 $178,000 $595,500 $1,176,500Transfers Out $455,980 $478,930 $491,970 $512,690 $530,700Total Uses $4,078,790 $4,297,440 $4,102,990 $4,651,470 $5,365,210Targeted Reserve (12.5%) $509,849 $537,180 $512,874 $581,434 $670,651Ending Fund Balance $16,933,756 $18,353,986 $20,196,246 $21,692,406 $22,682,056Ending Balance % of Target 3,321% 3,417% 3,938% 3,731% 3,382%5.0 FTE16
Expenditures – CARES/CRRSAA 16•Grant Funds In Response to COVID•City Awarded $6.7M+ in 2020‐2021•Funds Released Directly to RFTA –Credit Toward Local Transit•Resulting in Higher Fund Balance –Tax Revenue Refunded to CoACost of Service Federal Funds DedicatedLocal FundsCity Surplus/(Deficit)2020$5,691,601 $2,024,778 $5,685,838 $2,019,015 2021*$7,478,971 $4,725,129 $5,786,000 $3,032,158 * Estimate17
Fund Balance – Possible Uses17•Additional Battery Electric Buses•Installation of Overhead Charging System•Implementation of SRTP Recommendations•Transit Service to New Employee Housing18
2022 Work Plan Highlights18•Transportation Impact Analysis• First/Last Mile Mobility•Short‐Range Transit Plan• Maroon Bells Master Plan Planning •Overhead Charging StationRFTA‐led, City as Partner Supplemental Request•WE‐cycle expansionCMAQ Grant Electrification• Paepcke Transit Hub• Rubey Park IGA• Rubey Park Maintenance•Bus Stop MaintenanceCapital Facilities19
2022 Capital Projects19Rubey Park Overhead Charging Station (1)•Joint RFTA (Lead) & City of Aspen Project•Install Charging Stations – Will Enhance Range/Usability of Electric Busses• $1.1M Total Cost – Partially Grant Funded ($480,000)Task Level BudgetHard Construction Cost Total $300,000Appropriations by YearPrior Years $02022 $300,000Out Years $0Lifetime Budget $300,000Tab 8, 141 Fund, Page 4 in Budget Book20
20SummaryQuestionsWork Plan: 3ElementsSupplementals: $0Capital: $399,50021
2022 BUDGET DEVELOPMENTParking Department Fund 451Trish Aragon, Debbi Zell, Blake Fitch October 18, 20212122
What We Do: Parking Management22•Safety on the Street•Turn Chaos Into Order•Act as Ambassadors•Act as Mediators in Neighbor Disputes•Solve Parking Problems with Education, Communication, and Options23
What We Do: Manage23•Downtown Core & Residential Zones •Rio Grande Parking Garage•Brush Creek Park & Ride•Carpool Kiosk•Large Events•ARC, Golf Course, Music Tent, Football Games•Construction & Reserved Signs•Smart Loading Zones•Buttermilk Lot (May ‐November)24
Revenues24On‐Street Parking88%Garage Parking11%Other Revenues1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $2,577,863 $1,646,263 $1,434,277 $1,097,222 $907,087On‐Street Parking $3,633,500 $3,655,170 $3,728,290 $3,802,880 $3,878,980Garage Parking $430,000 $438,600 $447,380 $456,320 $465,440Other Revenues $52,770 $51,994$56,526 $50,334 $47,092Transfers In $30,000 $30,000 $30,000 $30,000 $30,000Total Revenues $4,146,270 $4,175,764$4,262,196 $4,339,534 $4,421,512
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2022 Proposed Fee Changes25•New: Smart Loading Zone: $.50 for 15 Minutes•New: Expedited Construction Parking Reservation, Less than 48 Hours: $100 / Space•Space Rental Fee in Residential: $25•Recommended Ticket Fines ChangesTab 6 Fee Ordinance Changes, Page 6 in Budget Book26
Expenditures26Administrative20%Facilities Maintenance6%Parking Enforcement74%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionNon‐Classified $37,860 $39,190 $40,560 $41,980 $43,450Administrative $440,430 $456,590 $473,490 $491,150 $509,670Facilities Maintenance $128,170 $130,710 $133,310 $135,970 $138,670Parking Enforcement $1,662,410 $1,717,470 $1,774,930 $1,834,920 $1,897,560Operating $2,268,870 $2,343,960$2,422,290 $2,504,020 $2,589,350Capital $913,200 $125,000 $247,000 $69,000 $28,000Transfers Out $1,895,800 $1,918,790 $1,929,960 $1,956,650 $1,976,700Total Uses $5,077,870 $4,387,750 $4,599,250 $4,529,670 $4,594,050Targeted Reserve (12.5%) $634,734 $548,469 $574,906 $566,209 $574,256Ending Fund Balance $1,646,263 $1,434,277 $1,097,222 $907,087 $734,549Ending Balance as % of Target 259% 262% 191% 160% 128%14.0 FTE27
2022 Work Plan: Parking27• Efficient Permitting Process that Is Paperless & Prevents Permit Loss• 90% of Permits Virtual•October 31, 2022•No Additional ResourcesVirtual Permits in the Core•Improved Control of Construction Parking•Create a Firm Plan to Decrease Construction Vehicles in Core•May 31, 2022•Work with Engineering and Com DevManagement Plan for Construction Vehicle Parking28
2022 Work Plan: Parking28•Parking Garage Fire Suppression, Elevator, & Bathroom Improvements•Improve Safety and Usability of Garage•November 15, 2022•Work with Asset Management Manage 4 Major Parking Garage Projects29
2022 Capital Projects29Fire Protection Upgrades•System at End of Life with Rust Build‐up•Will Extend Functional Life Safety RequirementsTask Level BudgetHard Construction Cost Total $300,000Project Contingencies $45,000Appropriations by YearPrior Years $02022 $345,000Out Years $0Lifetime Budget $345,000Tab 8, Fund 451, Page 4 in Budget Book30
2022 Capital Projects30Elevator Replacement•Upgrade of Parking Garage Elevator to Code –Current Elevator is 33 Years Old•New Controller, Power Unit, Jack, Car, Hoist‐way, Pit Upgrades, Hall Fixture Displays, & Call Buttons•Will Reduce Down Time and Repair CostsAppropriations by YearPrior Years $02022 $250,000Out Years $0Lifetime Budget $250,000Task Level BudgetHard Construction Cost Total $220,000Project Contingencies $30,000Tab 8, Fund 451, Page 5 in Budget Book31
2022 Capital Projects31Bathroom Upgrades to ADA Compliance•Bring Parking Garage Bathrooms to Americans with Disability Act (ADA) Standard•New Tile, Fixtures, Partitions, Relocating Existing Pay Station, & Ramp Off Sidewalk at Rio Grade Lower‐Level EntranceAppropriations by YearPrior Years $02022 $150,000Out Years $0Lifetime Budget $150,000Task Level BudgetHard Construction Cost Total $125,000Project Contingencies $25,000Tab 8, Fund 451, Page 6 in Budget Book32
32SummaryQuestionsWork Plan Highlights:1) Virtual Permits2) Construction Vehicle Management Plan3) Parking Garage Capital Projects Supplementals: $0Capital: $913,200Fire Suppression UpgradesElevator ReplacementBathroom Upgrades33
2022 BUDGET DEVELOPMENTParks and Open Space Department (100 Fund)Matt Kuhn, DirectorOCTOBER 18, 20213334
Parks3435
Open Space3536
Trails3637
Cozy Point3738
Revenues38Sales Tax63%Sales Tax ‐Sunset31%Tree Program3%Nordic Program2%Parks Maintenance1%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $9,688,214 $10,658,374 $11,508,454 $12,461,774 $13,049,674Tax Related $14,332,200 $14,905,400 $15,501,600 $16,121,600 $16,766,500Investment Income $97,000 $159,880 $230,170 $249,240 $260,990Non‐Tax Related $151,300 $147,970 $150,880 $153,920 $157,000Tree Program $395,000 $402,900 $410,960 $419,180 $427,560Nordic Maintenance $385,320 $393,030 $400,890 $408,910 $417,090Parks Maintenance $109,080 $111,260 $113,480 $115,750 $118,070Cozy Point $1,250 $1,280 $1,310 $1,340 $1,370Transfers In $334,400 $338,100 $191,900 $195,700 $199,600Total Revenues $15,805,550 $16,459,820 $17,351,190 $17,665,640 $18,348,180
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Expenditures39Other3%Admin20%Downtown3%Facilities4%Forestry12%Trails14%Parks43%Grants1%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOther Expenditures $203,870 $200,330 $208,110 $216,240 $224,720Administrative $1,227,950 $1,265,920 $1,305,380 $1,346,380 $1,389,040Downtown Beautification $191,970 $139,920 $145,980 $152,370 $159,080Facilities Maintenance $256,760 $264,760 $273,060 $281,670 $290,650Forestry and Natural Areas $749,950 $817,390 $851,280 $887,070 $924,810Trails Management $903,270 $891,380 $925,440 $961,140 $998,560Parks Management $2,702,130 $2,345,720 $2,421,090 $2,499,640 $2,581,540Grants $33,660 $33,660 $33,660 $33,660 $33,660Operating $6,269,560 $5,959,080$6,164,000 $6,378,170 $6,602,060Capital $3,217,130 $4,228,330 $4,835,740 $5,223,210 $3,090,210Overhead Allocations $1,322,500 $1,380,950 $1,408,020 $1,476,750 $1,528,390Other Transfers $4,055,900 $4,072,080 $4,021,910 $4,032,510 $1,648,190Total Uses $14,865,090 $15,640,440 $16,429,670 $17,110,640 $12,868,850Targeted Reserve (12.5%) $1,858,136 $1,955,055 $2,053,709 $2,138,830 $1,608,606Ending Fund Balance $10,628,554 $11,447,484 $12,017,784 $12,563,904 $18,033,52437.2 FTE40
2022 Work Plan Highlights40Operational AnalysisGuide Sales Tax ReauthorizationMarch 2022Analysis of Parks & Open Space Properties –Operations & Capital41
2022 Work Plan Highlights41Dolinsek Gardens Construction2022 Capital BudgetSeptember 30, 2022Community Focused SpaceTab 8, 100 Fund, Page 942
2022 Work Plan Highlights42Maroon Creek Multi‐use Trail Planning2022 Capital BudgetBreak Ground 2023 (Tentative) Seamless Connectivity to the ARC & Maroon Creek Valley –Avoids Community CampusTab 8, 100 Fund, Page 443
2022 Work Plan Highlights43Parks and Open Space Code ReviewIncrease Usage On Trails & In ParksCompleted Prior to Summer 2022Align With Partner Agencies44
2022 Supplemental Requests44•Seasonal Labor Wage Increase ($150,000 On‐going)83%72%75%0%10%20%30%40%50%60%70%80%90%100%2019 2020 2021Seasonal Hiring Success Over 3 YearsOverall Increase in Seasonal Labor Budget4% Increase in Labor BudgetNew Hire Targe Rate:$20‐21/hrApprox. 36 Seasonals Per YearSeasonal Bonuses ($500)Tab 3 Supplemental Requests, Page 1845
2022 Supplemental Requests45Transfer of Stormwater Fund Expenses $75,280 (1.0 FTE)•Council Direction to Build Clean River Program Fund Balance•Transfer Costs for 1.0 FTE to Parks •Still Works on Clean River ProgramTab 3 Supplemental Requests, Page 2446
2022 Supplemental Requests46Parks & Open Space Goods & Services Increase ($73,830)Water for Irrigation in Parks: $32,500Urban Forest and Tree Care: $10,000Custodial Services:$10,000Other Inflationary Increases: $21,330Parks assets and responsibilities are constantly expanding:Expanded Galena Plaza City Hall Gardens & Streetscape Upper PromontoryDolinsek GardensTab 3 Supplemental Requests, Page 2047
2022 Capital Projects47Maroon Creek Road Trail•Hard‐surface, Year‐round Trail Connection Between Roundabout & ARC•Improve Existing Route Which Follows Sidewalks, Roads, & Trails• Accelerated Timeline for a Seamless Connection In Case Route Eliminated Through Community CampusTask Level BudgetDesign & Engineering $250,000Hard Construction Cost Total $1,500,000Project Contingencies $250,000Appropriations by YearPrior Years $100,0002022 $150,000Out Years $1,750,000Lifetime Budget $2,000,000Tab 8, Fund 100, Page 4 in Budget Book48
2022 Capital Projects48Cozy Point Ranch Improvements• Drainage & Safety Concerns at Cozy Point Ranch from Lack of Consistent Drainage Infrastructure• Parking Lot Redesign for Efficiency & Safety•Relocate A Leech Field & Improve Horse Paddock with New Fencing & FootingTask Level BudgetPlan Review/Permit $20,000Hard Construction Cost Total $530,000Infrastructure $75,000Contingency $75,000Appropriations by YearPrior Years $450,000 2022 $250,000Out Years $0Lifetime Budget $700,000Tab 8, Fund 100, Page 5 in Budget Book49
2022 Capital Projects49Parks Site Interior• Reconfigure Space to Be More Collaborative & Address Infrastructure Deficiencies •Design 2022 – Construction 2023Task Level BudgetDesign & Engineering $50,000Hard Construction Cost Total $300,000Contingency $50,000Appropriations by YearPrior Years $02022 $50,000Out Years $350,000Lifetime Budget $400,000Tab 8, Fund 100, Page 6 in Budget Book50
2022 Capital Projects50Iselin Tennis Court Replacement• Recondition Iselin Tennis Courts with Improvements & Additions for Pickleball•Design & Planning Led by Parks & Recreation Staff• Construction of Expanded Facilities Begins Summer 2022Task Level BudgetPlan Review / Permit Fees $10,000Hard Construction Cost Total $365,000Project Contingencies $25,000Appropriations by YearPrior Years $02022 $400,000Out Years $0Lifetime Budget $400,000Tab 8, Fund 100, Page 8 in Budget Book51
2022 Capital Projects51Dolinsek Gardens Development•New Public Park at Toe of Aspen Mountain• Passive Park Space for Gardens, Picnics, & Other Enjoyment• Demolish Existing Structures Fall 2021•Construct New Park Space Spring 2022•Lift One Ski Corridor Work Finished in 3‐5 YearsTask Level BudgetDesign & Engineering $30,000Hard Construction Cost Total $315,000Project Contingencies $30,000Appropriations by YearPrior Years $100,0002022 $175,000Out Years $100,000Lifetime Budget $375,000Tab 8, Fund 100, Page 9 in Budget Book52
2022 Capital Projects52Herron Park Bathroom•Permanent Bathroom at Herron Park•Current Portable Facilities Insufficient for Increasing Usage of Park•Permanent Bathroom Will Require Daily MaintenanceTask Level BudgetPlan Review / Permit Fees $51,000Hard Construction Cost Total $224,000Project Contingencies $55,000Appropriations by YearPrior Years $0 2022 $330,000Out Years $0Lifetime Budget $330,000Tab 8, Fund 100, Page 10 in Budget Book53
2022 Capital Projects53Irrigation Efficiency Improvements• Irrigation Efficiency Improvements Throughout Parks & City Spaces•New Advance Controller & Flow Sensors•3 Years to Replace All ControllersTask Level BudgetHard Construction Cost Total $215,000Appropriations by YearPrior Years $90,0002022 50,000Out Years $75,000Lifetime Budget $215,000Tab 8, Fund 100, Page 11 in Budget Book54
2022 Capital Projects54Maroon Creek Singletrack Rebuild•Complete Re‐build of Maroon Creek Trail Singletrack From Iselin Field to Valley Bottom• Address Side‐slope & Improve Tread Width to Improve SafetyTask Level BudgetHard Construction Cost Total $150,000Project Contingencies $25,000Appropriations by YearPrior Years $0 2022 $175,000Out Years $0Lifetime Budget $175,000Tab 8, Fund 100, Page 12 in Budget Book55
2022 Capital Projects55Fleet Purchase $224,800Parks Campus Fire Suppression Repair $84,000John Denver Sanctuary Interpretation $50,000AABC to Intercept Trail Planning $25,000Multifunction Machine $15,000Nordic Snowmobile $15,000Recycling Cans for Commercial Core $10,00056
56Summary Parks and Open SpaceQuestionsWork Plan:1) Operational Analysis2) Dolinsek Gardens3) Maroon Creek Multi‐use Trail4) Parks & Open Space Code ReviewSupplementals:Seasonal Labor Wage Increase: $150,000Transfer Stormwater Costs $75,280 (1.0 FTE)Goods & Services: $73,830Development Review Fee Study (Finance Driven): $11,000Capital: $3,217,13057
2022 BUDGET DEVELOPMENTGolf Department (471 Fund)Steve Aitken, Director of Golf 57OCTOBER 18, 202158
What We Do58Provide Quality Golf, Affordable To Locals With Excellent Customer ServicePictures…59
What We Do 59ORGANIZATIONAL VALUESPartnership‐Aspen Junior Golf, Aspen School District, Golf Course Superintendents Association, PGA of America and USGA.Stewardship‐Audubon Cooperative Sanctuary Program, Reduction In Overall Irrigated Acreage, Efficient Irrigation Systems, Native and Wildflower AreasService‐Aspen Mens and Ladies Golf AssociationsInnovation‐Nordic Trails, Morning and Evening Dog Walkers60
Revenues60Course Operations55%Pro Shop27%Facilities3%Other Revenues0%Transfer15%2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOpening Balance $1,305,926 $1,297,946$1,230,776 $1,357,536 $1,366,346Course operations $1,403,900 $1,431,980 $1,460,630 $1,489,840 $1,519,640Pro Shop Operations $696,000 $675,240 $688,750 $702,520 $716,570Facilities Maintenance $65,000 $66,300 $67,630 $68,980 $70,360Other Revenues $13,000 $19,470$24,620 $27,150 $27,330Transfers In $375,800 $424,700 $361,550 $358,600 $365,800Total Revenues $2,553,700 $2,617,690$2,603,180 $2,647,090 $2,699,700
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2022 Proposed Fee Changes61•Small percentage increases are forecasted at this time•New rules to prioritize locals for better accessTab 6 Proposed Fee Changes, Page 1 in Budget Book62
Expenditures62Other1%Admin18%Course Ops32%Pro Shop39%Facilities10%Operating Budget2022 2023 2024 2025 2026Request Projection Projection Projection ProjectionOther Expenditures $24,600 $25,460 $26,350 $27,270 $28,220Administrative $343,100 $356,010 $369,530 $383,660 $398,440Course Operations $618,550 $638,000 $658,200 $679,190 $700,970Pro Shop Operations $742,460 $736,090 $757,990 $780,690 $804,210Facilities Maintenance $196,770$202,210$207,870$213,690$219,730Operating $1,925,480 $1,957,770$2,019,940 $2,084,500 $2,151,570Capital $233,500 $313,900 $93,200 $178,800 $150,100Debt Service $138,500 $138,500 $82,000 $82,000 $138,500Overhead Allocations $194,500 $202,790 $207,280 $216,880 $224,510Other Transfers $69,700 $71,900 $74,000 $76,100 $78,200Total Uses $2,561,680 $2,684,860 $2,476,420 $2,638,280 $2,742,880Targeted Reserve (12.5%) $320,210 $335,608 $309,553 $329,785 $342,860Ending Fund Balance $1,297,946 $1,230,776$1,357,536 $1,366,346 $1,323,166Ending Balance as % of Target 405% 367% 439% 414% 386%7.12 FTE63
2022 Work Plan Highlight 63Master Plan to Develop Future Course ImprovementsAddress High Use Areas (Larger Tees, Cart Paths)Implemented 2022 – Completed 2022In House With Input From Staff & Golf User Groups 64
2022 Work Plan Highlights 64Staff Education in Customer Service & OperationsImproved Staff Opportunity & RetentionCompleted 2022Funds Are Available Within Current Budget65
2022 Work Plan 65Golf Buildings & Site Needs AssessmentFacilities Are Aging & Operating Above CapacityImplemented 2022 – Completed 2022Will Inform Future Timeline & New Capital Requests66
2022 Supplemental Requests66Lessons $41,550 (on‐going)•Lesson Revenue Will Again Be Up In 2022 Due To Demand•The Added Expense Is Offset By Matching Revenues•The Golf Fund Retains 10% Of All Lesson Sales Tab 3 Supplemental Requests, Page 31 in Budget Book67
2022 Supplemental Requests67Golf Cart Rentals‐$27,550 (One‐time)•Golf’s 60 Cart Fleet Is Inadequate To Accommodate Daily Demand•20 Additional Carts Are Required To Provide For The OperationTab 3 Supplemental Requests, Page 32 in Budget Book68
2022 Capital Projects68Previously Approved: Golf Cart Replacement $399,540 (One‐time)•Purchase Fleet of 60 Carts•Approved September 2021•Cash Purchase Offset by Reduction in Debt Service ($82k)69
2022 Capital Projects69•Golf & Nordic Club House –Interior $75,800•Fleet Equipment Replacement $75,000•Rental Clubs $35,700•Ditch Improvements $22,000•Facilities Maintenance $15,000•Golf Course Improvements $10,00070
70SummaryQuestionsWork Plan:1) Golf Course Master Plan2) Customer Service Training3) Facilities AssessmentSupplementals: $633,040Capital: $633,04071