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agenda.council.worksession.20221004
AGENDA CITY COUNCIL WORK SESSION October 4, 2022 4:00 PM, City Council Chambers 427 Rio Grande Place, Aspen I.Work Session I.A 2023 Budget Deliberations: Streets, Community Development & Environmental Health Departments, and REMP Fund Zoom Meeting Instructions Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join: https://us06web.zoom.us/j/81827562022? pwd=ekUweTF6SHVpcUtmSXB3RzUyVDlwQT09 Passcode: 81611 Or join by phone: Dial: US: +1 346 248 7799 Webinar ID: 818 2756 2022 Passcode: 81611 International numbers available: https://us06web.zoom.us/u/kbEzfEze0e October 4 MASTER FINAL.pdf 1 FY23 Budget & Compass Report Streets (Fund 001) Jerry Nye –Streets Superintendent Daniel Maldonado –Assistant Streets Superintendent October 4, 202211 2 2021/2022 COMPASS WINS 2 Community Impact •Customer Service •Professionalism •Pride •Safety Top 3 Projects Asphalt Patching Spring Clean-up Winter Road Maintenance •Customer Service •Pride •Safety •Citizen Engagement •Partnership 3 2022/2023 COMPASS HIGHLIGHTS 3 Projects: •Minimize Particulate Matter In The Air •Minimize Particulate Matter In The Waterways GOAL: Maintain High Air & Water Quality Standards 4 2022/2023 COMPASS HIGHLIGHTS 4 PROJECTS: •Standardized Towing Policy •Fleet Electrification Plan GOAL: Improve Internal Collaboration For Safety & Efficiency 5 5 Streets (12.05 FTE) General Administrative (0.5) Maintenance & Repair (2.46) Signage (1.19) Snow & Ice Removal (3.6) Striping (0.8) Acquisition & Resale (0.5) Maintenance & Repair (2.58) Streets & Vault Area Maintenance (0.35) Capital Labor (0.07) STREETS STRUCTURE 6 STREETS FINANCIALS 6 Administrative 8% Streets Management 64% Fleet Management 20% Capital Labor 1% Facilities Maintenance 5% Other Expenditures 2% Operating Budget 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Administrative $165,630 $170,680 $175,760 $181,040 $186,510 Streets Management $1,390,220 $1,440,120 $1,490,100 $1,542,190 $1,596,610 Fleet Management $441,110 $457,560 $473,960 $491,090 $508,980 Capital Labor $11,560 $12,020 $12,480 $12,980 $13,510 Facilities Maintenance $116,280 $118,620 $121,000 $123,410 $125,880 Other Expenditures $43,870 $45,630 $47,400 $49,260 $51,190 Operating $2,168,670 $2,244,630 $2,320,700 $2,399,970 $2,482,680 Overhead Allocations $242,600 $224,980 $229,350 $239,680 $238,650 Total Uses $2,411,270 $2,469,610 $2,550,050 $2,639,650 $2,721,330 Surplus/(Subsidy)($1,917,170)($1,967,500)($2,039,790)($2,121,110)($2,194,350) 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Non-Classified $494,100 $502,110 $510,260 $518,540 $526,980 Total Revenues $494,100 $502,110 $510,260 $518,540 $526,980 7 2023 Major Capital Projects 7 Fleet Replacement •Replacement & Purchase Of New Vehicles & Equipment •Looked At For Reliability & Longevity •Streets Pickup ($34K) Dump Truck ($145K) Rosco Patcher Truck ($210K) •Recreation Transit Connect Van ($38K) •4 Police Vehicles ($292K) •Fleet Schedule Is Located In Tab 5, Capital Summary, Page 9 Appropriations by Year Prior Years $0 2023 $719,000 Out Years $0 Lifetime Budget $719,000 Task Level Budget Acquisition $719,000 8 2023 Capital Projects 8 Capital Maintenance Projects 2023 40111 Streets Facility Maintenance $56,000 9 9 Summary Questions? Compass Goals: -Maintain High Air & Water Quality Standards -Improve Internal Collaboration -Establish Training & Career Pathways For Staff Capital:$775,000 10 FY23 Budget & Compass Report Community Development, Environmental Health (Fund 001) Phillip Supino –Director October 4, 2022101011 2021/2022 COMDEV COMPASS WINS 11 Community Impact •Council Goal Progress •Preservation •Met Diverse Needs •Sustainability Top 3 Projects International Code Council (ICC) Adoptions Organizational Structure & Staffing Optimization Affordable Housing & Short-Term Rental Amendments •Council Goal Progress •Collaboration •Innovation •Progressive Changes •Accountability •Process Efficiency •Customer Service •Staff Retention 12 2021/2022 EH COMPASS WINS 12 Community Impact •Consumption Awareness •Benchmarking •Energy Use Reduction Top 3 Projects Organics Diversion Ordinance Framework Zero Emissions Fleet PlanBuilding IQ Ordinance •Emissions Reduction •Waste Diversion •Saves Landfill Space •Council Goal Progress •Carbon Reduction •Environmental Protection 13 2022/2023 COMPASS HIGHLIGHTS 13 PROJECTS: •Revise Mission Statement •Develop Over-the-Counter Permits •Assess Non-Permitted Construction through Data Analysis GOAL: Align Mission Statement & Effective Service Delivery -Departmental Integration and Process Improvement 14 2022/2023 COMPASS HIGHLIGHTS 14 Projects: •Organics Diversion Ordinance Implementation •Building Performance Standard •Construction & Demolition Waste Management Plan GOAL: Advance Council Carbon Reduction Goal 15 CDEHS (39.8 FTE) Planning (16) Building (15) Environmental Health (5.8) Climate Action (3) CDEHS STRUCTURE 15 16 PLANNING & BUILDING REVENUES 16 Planning 8% Building 70% Engineering 22% 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Planning $641,000 $590,520 $602,330 $614,380 $626,670 Building $5,690,000 $5,239,800 $5,344,600 $5,451,500 $5,560,530 Engineering $1,741,440 $1,688,040 $1,721,810 $1,756,260 $1,791,390 Total Revenues $8,072,440 $7,518,360 $7,668,740 $7,822,140 $7,978,590 By Revenue Types 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Building Land Use Review $225,000 $207,000 $211,140 $215,360 $219,670 Zoning plan check $400,000 $368,000 $375,360 $382,870 $390,530 School dedication $8,000 $7,360 $7,510 $7,660 $7,810 Planning Building Permit Fees $3,000,000 $2,760,000 $2,815,200 $2,871,500 $2,928,930 Building Permit Review Fees $2,000,000 $1,840,000 $1,876,800 $1,914,340 $1,952,630 Mechanical/electrical/plumbing permits $270,000 $248,400 $253,370 $258,440 $263,610 Energy code review fee $350,000 $322,000 $328,440 $335,010 $341,710 17 PLANNING & BUILDING EXPENSES 17 Planning 33% Building 34% Engineering 33% Operating Budget 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Planning $2,183,010 $2,112,140 $2,194,910 $2,281,540 $2,372,280 Building $2,374,240 $2,466,330 $2,558,600 $2,655,020 $2,755,790 Engineering $2,271,820 $2,247,690 $2,329,510 $2,414,850 $2,503,960 Operating $6,829,070 $6,826,160 $7,083,020 $7,351,410 $7,632,030 Overhead Allocations $436,500 $344,260 $348,060 $377,320 $357,650 Other Transfers $502,100 $514,700 $527,200 $539,700 $552,300 Total Uses $7,767,670 $7,685,120 $7,958,280 $8,268,430 $8,541,980 Surplus/(Subsidy)$304,770 ($166,760)($289,540)($446,290)($563,390) As a Percent of Uses (4%)2%4%5%7% 18 EH & CLIMATE REVENUES 18 Non-Classified 3%General Administrative 1% Consumer Protection Programs 80% Water and Air Quality Monitoring 16% EH Revenue 2023 2024 2025 2026 2027 Environmental Health Request Projection Projection Projection Projection Non-Classified $2,000 $1,940 $1,980 $2,020 $2,060 General Administrative $500 $510 $520 $530 $540 Consumer Protection Programs $49,700 $50,690 $51,710 $52,740 $53,800 Water & Air Quality Monitoring $10,310 $6,950 $7,090 $7,230 $7,370 Single Use Bag Program $45,000 $45,900 $46,820 $47,760 $48,720 Total Revenues $107,510 $105,990 $108,120 $110,280 $112,490 2023 2024 2025 2026 2027 Climate Action Request Projection Projection Projection Projection From the REMP Fund $130,600 $133,800 $138,200 $143,100 $147,600 From the Water Fund $163,300 $167,200 $172,700 $178,900 $184,500 From the Electric Fund $195,900 $200,700 $207,300 $214,600 $221,300 Total Revenues $489,800 $501,700 $518,200 $536,600 $553,400 19 EH EXPENSES 19 Administrative 15% Consumer Protection Programs 12% Water and Air Quality Monitoring 12% Other Public Health Programs 10% Education and Outreach 3% Recycling and Special Waste Hauling 39% Single Use Bag Program 9% 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Administrative $172,460 $179,010 $185,570 $192,420 $199,570 Consumer Protection Programs $129,760 $135,140 $140,540 $146,190 $152,090 Water & Air Quality Monitoring $137,640 $142,720 $147,800 $153,100 $158,640 Other Public Health Programs $114,350 $119,060 $123,790 $128,740 $133,910 Education & Outreach $32,230 $33,650 $35,070 $36,560 $38,120 Recycling & Special Waste Hauling $430,890 $443,370 $455,910 $468,910 $482,400 Single Use Bag Program $104,230 $107,590 $110,980 $114,540 $118,220 Operating $1,121,560 $1,160,540 $1,199,660 $1,240,460 $1,282,950 Overhead Allocations $133,700 $121,620 $123,890 $129,960 $128,720 Total Uses $1,255,260 $1,282,160 $1,323,550 $1,370,420 $1,411,670 Surplus/(Subsidy)($1,147,750)($1,176,170)($1,215,430)($1,260,140)($1,299,180) As a Percent of Uses 91%92%92%92%92% 20 CLIMATE ACTION EXPENSES 20 Administration 1% Climate Action & Resiliency 99% 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection General Administrative $8,100 $8,250 $8,420 $8,590 $8,760 Climate Action & Resiliency $589,970 $610,780 $631,660 $653,410 $676,130 Operating $598,070 $619,030 $640,080 $662,000 $684,890 Overhead Allocations $63,100 $58,150 $59,290 $62,050 $61,700 Total Uses $661,170 $677,180 $699,370 $724,050 $746,590 Surplus/(Subsidy)($171,370)($175,480)($181,170)($187,450)($193,190) As a Percent of Uses 26%26%26%26%26% 21 2023 CAPITAL PROJECTS 21 Capital Projects 2023 51544 EV Charging Stations - 2023 $80,000 22 Upcoming & Ongoing Capital Projects 22 2022/23 Air PM2.5 Air Quality Sensor Network -$64,500 2024 Visibility Monitoring in Aspen -$21,000 Example of Fort Collins Example of Grand Canyon visibility webpage visibility webpage 23 23 Summary Questions? Compass Goals: -Align Mission Statement & Effective Service Delivery -Advance Council Carbon Reduction Goal Capital: $80,000 24 2023 BUDGET DEVELOPMENT REMP (Fund 132) CJ Oliver –Environmental Health Director October 4, 2022 24 25 REMP FUNDING 25 Renewable Energy Mitigation Program (REMP): •Development Fee •Residential and Commercial •Two Options: Fee or Mitigation Intended Use of Fee: •Energy Efficiency •Renewable Energy 26 WHAT REMP DOES: 26 REMP Funds Allocation: Supports CORE Annual Operating Budget Climate Action Office Operating Budget City of Aspen Directed Projects 27 What we do: Support CORE 27 CORE is dedicated to leading the Roaring Fork Valley to a carbon-free, net-zero energy future •Building IQ •APCHA •Solar PV •Technical Expertise/Consulting for Members •Community Engagement & Education •Commercial Energy Programs •Assessments •Rebates •Grants •Path to Zero •Residential Energy Programs •Income Qualified •Assessments •Rebates •Grants •Path to Zero 28 2023 PLAN: 28 1. Renewed Strategic Plan And Strategy For CORE Outcome: •Repositioned As Vital Community And Regional Resource •Trusted Technical & Programmatic Expertise 2. Focus On Commercial Energy Efficiency Outcome: •Building IQ Implementation 3. Focus On Affordable Housing Energy Efficiency Outcome: •Partnership And Targeted Outreach Through APCHA 29 REMP FINANCIALS 29 Other 79% Overhead & Allocations 21% 2023 Budget 2023 2024 2025 2026 2027 Request Projection Projection Projection Projection Opening Balance $2,842,880 $2,562,280 $2,445,730 $2,338,760 $1,291,410 REMP Fee $800,000 $816,000 $832,320 $848,970 $865,950 Investment Income $0 $51,250 $48,910 $46,780 $25,830 Total Revenues $800,000 $867,250 $881,230 $895,750 $891,780 Operating $850,000 $850,000 $850,000 $800,000 $800,000 Transfers Out $230,600 $133,800 $138,200 $1,143,100 $147,600 Total Uses $1,080,600 $983,800 $988,200 $1,943,100 $947,600 Ending Fund Balance $2,562,280 $2,445,730 $2,338,760 $1,291,410 $1,235,590 30 30 Summary REMP: Questions Work Plan Highlights: 1) CORE Strategic Plan 2) Commercial Building Technical Outreach 3) Affordable Housing Energy Efficiency Supplementals: $0 Capital: $0 31