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HomeMy WebLinkAboutagenda.council.worksession.20221017AGENDA CITY COUNCIL WORK SESSION October 17, 2022 4:00 PM, City Council Chambers 427 Rio Grande Place, Aspen I.Work Session I.A 2023 Recommended Budget Review: Engineering, Stormwater, General Fund, Transportation, & Parking Zoom Meeting Instructions Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join: https://us06web.zoom.us/j/83741198642? pwd=cC9YMHZYY2hLVWZXSUNKazdhckY3QT09 Passcode: 81611 Or join by phone: Dial: US: +1 346 248 7799 Webinar ID: 837 4119 8642 Passcode: 81611 International numbers available: https://us06web.zoom.us/u/kbP8ykLn0K OCT 17 Master.pdf 1 FY23 Budget & Compass ReportEngineering Department (Fund 001)Trish Aragon – City Engineer October 17, 2022112 2021/2022 COMPASS WINS2Community Impact•Multi‐modal Improvements•Mobility•SafetyTop 3 ProjectsSpring & Cooper IntersectionRoundabout ResurfacingPaepcke Transit Hub•Safety In The Core•Pedestrian/Bike Safety•Concrete Paving & Safety Improvements•Traffic Reduction3 2022/2023 COMPASS HIGHLIGHTS3PROJECTS:•Road Safety Action Plan•Pedestrian & Bike Connection InfrastructureGOAL: Increase Safety For The Traveling Public4 2022/2023 COMPASS HIGHLIGHTS4PROJECTS:•Data Reporting System (1 FTE)GOAL: Utilize Technology With A Focus On Creating A Smarter City5 2022/2023 COMPASS HIGHLIGHTS5PROJECTS:•DEI Tool/Assessment/Analysis/Action PlanGOAL: Create A Culture That Exemplifies Diversity, Equity, & Inclusion (DEI)6 2022/2023 COMPASS HIGHLIGHTS6PROJECTS:•Stormwater System Assessment•Garmisch Street Pipe Replacement•Apply for Funding Support•Revise Land Use CodeGOAL: Protect our waterways7 FY23 BudgetEngineering Department (Fund 001)Trish Aragon – City Engineer October 17, 2022778 8Engineering (11.54 FTE)General Administrative (4.14)Development Review (1.8)Inspection & Enforcement (0.85)GIS Services (2)Capital Labor (2.75)ENGINEERING STRUCTUREPersonnel Services71%Services & Contracts12%Supplies3%Other2%Overhead & Allocations12%2023 Budget by Expense Type9 ENGINEERING REVENUES9Planning8%Building70%Engineering22%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionPlanning $641,000 $590,520 $602,330 $614,380 $626,670Building $5,690,000 $5,239,800$5,344,600 $5,451,500 $5,560,530Engineering $1,741,440 $1,688,040 $1,721,810 $1,756,260 $1,791,390Total Revenues $8,072,440 $7,518,360 $7,668,740 $7,822,140 $7,978,590By Revenue Types2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionEngineeringEncroachment Permits $51,000 $46,920 $47,860 $48,820 $49,800ROW Permits $40,800 $37,540 $38,290 $39,060 $39,840Building Permit Review Fees $540,600 $497,350 $507,300 $517,450 $527,800Land Use Review $15,300 $14,080 $14,360 $14,650 $14,940Construction Mitigation Fees $234,600 $215,830 $220,150 $224,550 $229,040 10 2023 PROPOSED FEE CHANGES10Fee Title 2.12.051: Temporary Occupation Of Right‐of‐way Under Encroachments ‐By Commercial Operations Not Associated With Construction, Including Contractors & Vendors (Per Sq. Ft./Mo)•From $2.50 To $5.00 (100%)•The Increase Is To Align The Square Footage Lease Rate With The Pedestrian Walking Mall Lease Rate 11 ENGINEERING EXPENSES11Planning33%Building34%Engineering33%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionPlanning $2,183,010 $2,112,140$2,194,910 $2,281,540 $2,372,280Building $2,374,240 $2,466,330 $2,558,600 $2,655,020 $2,755,790Engineering $2,271,820 $2,247,690 $2,329,510 $2,414,850 $2,503,960Operating $6,829,070 $6,826,160 $7,083,020 $7,351,410 $7,632,030Overhead Allocations $436,500 $344,260 $348,060 $377,320 $357,650Other Transfers $502,100 $514,700 $527,200 $539,700 $552,300Total Uses $7,767,670 $7,685,120 $7,958,280 $8,268,430 $8,541,980Surplus/(Subsidy) $304,770 ($166,760) ($289,540) ($446,290) ($563,390)As a Percent of Uses (4%) 2% 4% 5% 7% 12 2023 SUPPLEMENTAL REQUESTS12•GIS Analyst (1.0 FTE) Permanent•Currently A Temporary Position For 5 Years•Will Support Transportation / Parking Data Needs•Real Time Data Support•Aid In Data Driven DecisionsTab 3 Page 24 in Budget Book13 2023 SUPPLEMENTAL REQUESTS13•Mountain Valley Electric Undergrounding $50,000 (One‐time)•Fund A Portion Of The Mountain Valley Overhead Powerline Burial Project •Overhead Line Removed & Replaced With A Buried Line Within Mountain Laurel Dr.•Remainder Of The Project Funded By The Mountain Valley Hoa, Holy Cross, & Aspen Parcel Homeowners Directly Impacted By The Overhead LinesTab 3 Page 23 in Budget Book14 2023 CAPITAL BUDGET INCREASES14Project Budgets Were Increased Per The Following Criteria:•When Available, 2022 Bids Plus 10%•Most Recent Unit Pricing To Conceptual Scope•Budgets Include Construction, Testing, Inspections & Outreach15 2023 Major Capital Projects15Appropriations by YearPrior Years $02023 $2,000,000Out Years $6,500,000Lifetime Budget $8,500,00051578 Entrance to Aspen •Review Record Of Decision, FEIS•Schematic Level Plans Develop The Starting Point For Estimating & Collaboration•Budget Sharing Can Begin After Schematic Plan Development •Aging Existing Bridge & Emergency Egress For The City•Public Vote RequiredTask Level BudgetDesign & Engineering $8,500,000Project Contingencies $0Tab 8 Fund 000 Page 7 in Budget Book16 2023 Major Capital Projects16Appropriations by YearPrior Years $114,5432023 $1,600,000Out Years $0Lifetime Budget $1,714,54350913 Park Ave Infrastructure Improvement•Pedestrian Safety & Connectivity•Crowded Street Cross Section•Completed By October 2023•Stormwater Conveyance & Water QualityTask Level BudgetDesign & Engineering $50,000Testing & Inspection $100,000Hard Construction Cost $1,464,543Acquisitions $50,000Project Contingencies $50,000Tab 8 Fund 000 Page 8 in Budget Book17 2023 Major Capital Projects17Appropriations by YearPrior Years $150,0002023 $500,000Out Years $510,000Lifetime Budget $1,210,00051440 Downtown Core Pedestrian Safety•Pedestrian Safety •Increase Safety & Functionality For All Users•Increase Walkability•Downtown Safety ImprovementTask Level BudgetOwner Management $75,000Design & Engineering $75,000Testing & Inspection $60,000Hard Construction Cost $1,000,000Tab 8 Fund 000 Page 9 in Budget Book18 2023 Major Capital Projects18Appropriations by YearPrior Years $02023 $631,000Out Years* $0Lifetime Budget $631,00051645 Concrete Replacement & ADA Pedestrian Improvements•Pedestrian Safety & Connectivity•ADA Compliance•Improve Walkability•Required MaintenanceTask Level BudgetDesign & Engineering $31,000Hard Construction Cost $600,000*50471 Concrete & ADA Pedestrian Improvements (Out Years) $6,934,000 Tab 8 Fund 000 Page 10 in Budget Book19 2023 Major Capital Projects19Appropriations by YearPrior Years $02023 $335,000Out Years $0Lifetime Budget $355,00051638 Hallam St Roadway Improvements at Yellow Brick•Pedestrian Safety •Stormwater Improvements•Protection Of Existing Structure•Public Facility•EV Charging StationTask Level BudgetTesting & Inspection $15,000Hard Construction Cost $300,000Project Contingencies $20,000Tab 8 Fund 000 Page 11 in Budget Book20 2023 Major Capital Projects20Appropriations by YearPrior Years $20,0002023 $265,000Out Years $0Lifetime Budget $285,00051259 Garmisch St Connection & Koch Park•Pedestrian Connectivity & Safety•Bus Stop To Park Connection•EV Charging Station•Expanded We‐cycle CapacityTask Level BudgetDesign & Engineering $20,000Hard Construction Cost $265,000Tab 8 Fund 000 Page 12 in Budget Book21 2023 Major Capital Projects21Appropriations by YearPrior Years $02023 $105,000Out Years $400,000Lifetime Budget $505,00050479 Summer Road Improvements•Drainage Improvements•Private/Public Project With Degrading Private Retaining Wall•Design In 2023 & Construction In 2025•Subject To Delay With Private Portion Of ProjectTask Level BudgetDesign & Engineering $105,000Testing & Inspection $50,000Hard Construction Cost $350,000Tab 8 Fund 000 Page 13 in Budget Book22 2023 Major Capital Projects22Appropriations by YearPrior Years $02023 $120,000Out Years $375,000Lifetime Budget $495,00051648 & 51545 ‐EV Charging Stations ‐Installations•Implementation Of EV Charger Master Plan•Increased Network Of Chargers•Decreasing Reliance On Fossil Fuels•Infrastructure Involved In Individual ChargersTask Level BudgetDesign & Engineering $75,000Hard Construction Cost $335,000Project Contingencies $85,000Tab 8 Fund 000 Page 14 in Budget Book23 2023 Capital Projects23Capital Maintenance Projects 202340009 Traffic Signal Maintenance $84,00040007 Bridge Maintenance $50,00040117 Concrete Joint Maintenance $45,00040101 Emergency Repairs $30,000Capital Projects 202351648 EV Charging Stations ‐ Installations ‐ 2023 $120,00051457 GPS Monument Survey $29,000 24 24SummaryQuestions?Compass Goals:‐Increase Safety For The Traveling Public‐Utilize Technology With A Focus On Creating A Smarter City ‐Create A Culture That Exemplifies Diversity, Equity, & Inclusion‐Protect Our WaterwaysSupplementals: ‐$50,000 Mountain Valley Electric Undergrounding‐$69,850 GIS Analyst (1.0 FTE)Capital: $5,794,00025 FY23 BudgetStormwater (Fund 160)April Long – Clean River Program Manager October 17, 2022252526 26Stormwater Fund (4.5 FTE)Streets (1)Engineering (0.5)Stormwater (2)Parks & Open Space (1)STORMWATER STRUCTUREPersonnel Services13%Services & Contracts2%Supplies1%Capital67%Overhead & Allocations17%2023 Budget by Expense Type27 STORMWATER REVENUES27Real Property73%Building Permit Review Fees12%Construction Mitigation Fees15%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $2,656,569 $1,794,489 $1,688,419 $1,304,899 $938,929Real Property $1,303,170 $1,355,300 $1,409,500 $1,465,900 $1,524,500Building Permit Review Fees $195,000 $179,400 $182,990 $186,650 $190,380Construction Mitigation Fees $255,000 $234,600 $239,290 $244,080 $248,960Investment Income $0 $35,890 $33,770 $26,100 $18,780Total Revenues $3,613,410 $1,805,190 $1,865,550 $1,922,730 $1,982,620 28 STORMWATER EXPENDITURES28Non‐Classified4%Administrative14%Development Services37%Storm Drainage45%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionNon‐Classified $24,870 $25,370 $25,880 $26,400 $26,930Administrative $91,330 $94,300 $97,310 $100,450 $103,690Development Services $236,760 $246,630 $256,550 $266,910 $277,750Storm Drainage $285,140 $296,330 $307,480 $319,150 $331,320Operating $638,100 $662,630 $687,220 $712,910 $739,690Capital $3,075,340 $778,470 $1,181,610 $1,184,880 $888,320Transfers Out $762,050 $470,160 $380,240 $390,910 $451,000Total Uses $4,475,490 $1,911,260 $2,249,070 $2,288,700 $2,079,010Targeted Reserve (12.5%) $559,436 $238,908 $281,134 $286,088 $259,876Ending Fund Balance $1,794,489 $1,688,419 $1,304,899 $938,929 $842,539Ending Balance as % of Target 321% 707% 464% 328% 324% 29 2023 Major Capital Projects29Appropriations by YearPrior Years $02023 $3,000,000Out Years $700,000Lifetime Budget $3,700,00051581 Garmisch Street Pipe Repair & Replacement•Complete Street Design Will Be Implemented, Partnerships With Other Depts/Initiatives•Start with Garmisch Street in 2023 & 2024•Several Hundred Feet of CMP Bottom Is Completely Rusted Out, Bedding Is Exposed & ErodingTask Level BudgetOwner Management $53,000Design & Engineering $317,000Testing & Inspection $159,000Hard Construction Cost $2,801,000Project Contingencies $370,000Tab 8 Fund 160 Page 5 in Budget Book30 30SummaryQuestions?Compass Goals:‐Increase Safety For The Traveling Public‐Utilize Technology With A Focus On Creating A Smarter City ‐Create A Culture That Exemplifies Diversity, Equity, & Inclusion‐Protect Our WaterwaysSupplementals: $0Capital: $3,000,00031 FY23 BudgetGeneral Fund Wrap-upAndrew Kramer – Budget ManagerOctober 17, 2022313132 FY23 Budget & Compass ReportTransportation & Parking Department (Funds 141 & 451)Pete Rice – Deputy City Engineer(Director of Transportation and Parking)October 17, 2022323233 2021/2022 COMPASS WINS33Community Impact•Reducing Impact of Development on InfrastructureTop 3 ProjectsVirtual Permit ImplementationParking Garage UpgradesTraffic Impact Analysis•Improves Customer Service•Less Reliance on Paper•Improves Tracking•Elevator Replacement•Fire System Replacement•Bathroom Upgrade34 2022/2023 COMPASS HIGHLIGHTS34PROJECTS:•Special Permit Policy Development•Update Parking Policy •MOU with RFTA for Bike Share Program•RFP for Micro Transit ServicesGOAL: Improve Mobility for All35 2022/2023 COMPASS HIGHLIGHTS35PROJECTS:•Implement “Text to Park” Options•Test Parking Sensors•Real Time Data AnalysisGOAL: Increase Efficiency Through Automation36 2022/2023 COMPASS HIGHLIGHTS36PROJECTS:•Clear Signage & System for Parking•Revamp of Website•Community Engagement PlanGOAL: Improve Communication & Access to Information37 FY23 BudgetTransportation (Fund 141)Pete Rice – Deputy City EngineerOctober 17, 2022373738 38Transportation (5.6 FTE)General Administrative (1.75)Rubey Park Transit Center (0.5)In‐Town Service (1.35)Bus Stop Maintenance (0.2)Car‐To‐Go Program (0.75)Bike Share Program (0.1)Late Night Taxi Program (0.15)Mobility Services (0.35)Transportation Demand Management (0.2)Capital Labor (0.25)TRANSPORTATION STRUCTUREPersonnel Services14%Services & Contracts47%Supplies1%Utilities1%Capital4%Other3%Overhead & Allocations30%2023 Budget by Expense Type39 TRANSPORTATION REVENUES39City Sales Tax30%Lodging Tax22%Use Tax20%Other2%Mass Transit4%Transfers In22%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $19,692,193 $20,594,363 $19,491,553 $21,477,753 $22,920,273City Sales Tax $1,800,100 $1,872,100 $1,947,000 $2,024,900 $2,105,900Lodging Tax $1,331,750 $1,385,020 $1,440,420 $1,498,040 $1,557,960Use Tax $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000Investment Income $0 $411,890 $389,830 $429,560 $458,410Other Revenues $10,400 $10,610 $10,820 $11,040 $11,260Rubey Park Transit Center $45,900 $46,820 $47,760 $48,720 $49,690Mass Transit $229,700 $238,900 $248,500 $258,400 $268,700Alternative Transit $40,000 $40,800 $41,620 $42,450 $43,300Demand Management $5,000 $5,100 $5,200 $5,300 $5,410Capital Projects $0 $33,000 $46,400 $100,000 $0Transfers In $1,350,000 $1,350,000 $1,350,000 $1,350,000 $1,000,000Total Revenues $6,012,850 $6,594,240 $6,727,550 $6,968,410 $6,700,630 40 TRANSPORTATION EXPENDITURES40Administrative9%Facilities Maintenance11%Mass Transit46%Alternative Transit29%Transportation Demand5%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionAdministrative $327,230 $323,670 $335,640 $348,150 $361,210Facilities Maintenance $363,120 $371,730 $380,430 $389,400 $398,620Mass Transit $1,441,970 $1,499,300$1,558,890 $1,620,660 $1,685,330Alternative Transit $1,028,050 $998,560 $1,021,930 $1,045,980 $1,070,710Transportation Demand $167,800 $171,670 $175,610 $179,650 $183,810Operating $3,328,170 $3,364,930$3,472,500 $3,583,840 $3,699,680Capital $259,300 $550,470$639,660 $1,222,420 $149,500Transfers Out $1,523,210 $3,781,650$629,190 $719,630 $686,130Total Uses $5,110,680 $7,697,050 $4,741,350 $5,525,890 $4,535,310Targeted Reserve (12.5%) $638,835 $962,131 $592,669 $690,736 $566,914Ending Fund Balance $20,594,363 $19,491,553 $21,477,753 $22,920,273 $25,085,593% of Target 3,224% 2,026% 3,624% 3,318% 4,425% 41 2023 SUPPLEMENTAL REQUESTS41Bike Share Expansion $52,600 •Aspen’s Share Of Expand Bikeshare To The Burlingame/Buttermilk Area•5 New Stations •61 New Docking Points •5 New Pedal Bikes & 20 New E Bikes•A Small Share Of Capital Replacement For Existing Aspen‐based Station EquipmentTab 3 Page 34 in Budget Book42 2023 TRANSPORTATION CAPITAL42Capital Projects 202351580 Fleet ‐ Transportation ‐ 2023 $88,00051651 Rubey Park Facility Long Term Facility Assessment $30,000Capital Maintenance Projects 202340049 Rubey Park Maintenance $82,50040050 Bus Stop Improvement Plan $18,000 43 43TRANSPORTATION SUMMARYQuestions?Compass Goals:‐Improve mobility for all‐Increase efficiency through automation‐Improve communication & access to informationSupplementals:‐$52,600; We Cycle Upgrades (Burlingame Stations)Capital: $218,50044 FY23 BudgetParking (Fund 451)Pete Rice – Deputy City EngineerOctober 17, 2022444445 45Parking (13.6 FTE)General Administrative (2.5)On‐Street (9.92)Garage (0.95)Buttermilk (0.23)PARKING STRUCTUREPersonnel Services31%Services & Contracts17%Supplies2%Utilities1%Capital4%Other1%Overhead & Allocations44%2023 Budget by Expense Type46 PARKING REVENUES46On‐Street Parking89%Garage Parking10%Other Revenues1%2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionOpening Balance $3,190,449 $2,998,319 $2,728,476 $2,620,925 $2,525,424On‐Street Parking $3,849,000 $3,875,980 $3,953,500 $4,032,550 $4,113,200Garage Parking $430,000 $438,600 $447,380 $456,320 $465,440Other Revenues $23,770 $84,206 $79,290 $77,629 $76,218Total Revenues $4,302,770 $4,398,786 $4,480,170 $4,566,499 $4,654,858•Fee Title: November Work Session Will Indicate Any Fee Changes Required47 PARKING EXPENDITURES47Administrative18%Facilities Maintenance6%Parking Enforcement76%Operating Budget2023 2024 2025 2026 2027Request Projection Projection Projection ProjectionAdministrative $437,480 $438,160 $454,400 $471,350 $489,090Facilities Maintenance $132,470 $135,110 $137,800 $140,550 $143,340Parking Enforcement $1,753,750 $1,815,150 $1,876,340 $1,940,230 $2,006,950Operating $2,323,700 $2,388,420$2,468,540 $2,552,130 $2,639,380Capital $189,100 $302,200 $122,800 $88,800 $216,600Transfers Out $1,982,100 $1,978,010 $1,996,380 $2,021,070 $1,684,970Total Uses $4,494,900 $4,668,630 $4,587,720 $4,662,000 $4,540,950Targeted Reserve (12.5%) $561,863 $583,579 $573,465 $582,750 $567,619Ending Fund Balance $2,998,319 $2,728,476$2,620,925 $2,525,424 $2,639,332Ending Balance as % of Target 534% 468% 457% 433% 465% 48 2023 PARKING CAPITAL PROJECTS48Capital Projects 202351599 Fleet ‐ Parking ‐ 2023 $65,000Capital Maintenance Projects 202340064 Parking Garage Epoxy $70,00040113 Parking Garage Facility Maintenance $54,100 49 49PARKING SUMMARYQuestions?Compass Goals:‐Improve Mobility For All‐Increase Efficiency Through Automation‐Improve Communication & Access To InformationSupplementals: $0Capital: $189,100 50