HomeMy WebLinkAboutminutes.ARC.20221004
Aspen Recreation Advisory Committee Meeting Minutes:
th
October 4, 2022
Call to order: 2:35 pm Sue Smedstad
In Attendance:
Sue Smedstad, AYC Committee Vice Chair
Steven Buettow Committee Member
Karin Dillon Committee Member
Candace Cross, Committee Member
Jay Scharer, Committee Member
Erin Hutchings, Recreation Operations Manager and Committee liaison
Desiree Whitehead Recreation Manger
Absent:
Ryan Doremus Committee Member
Harlan Pratt Committee Member
Public Comments: None
Committee Comments: Ice Allocation when a facility comes offline
Staff Comments: None
Agenda Approval: Approved
Meeting Minute Approval: Harlan Motioned Steve Second all were in favor
Discussion items:
Ice Policy in the Event of facility issues:
The recreation team is looking into the policy in place for fields and will adopt similar language
to ice rinks in the event of mechanical failures.
Concessions Updates:
The Request for Proposal (RFP) is open for the second time. The team is working on more
robust advertising and cold calls. If the process does not garner any interest for the second
posting the team will investigate vending machines options. Aspen Jr. Hockey is taking a
onetime opportunity to sell concession for the Fall Face Off tournament.
Program, Project, and Facility Updates:
Projects for the 2022 year are wrapping up. The fall programming is up and running. Day camp
and afterschool programs are full with an extensive waitlist. Trunk or Treat Halloween event will
th
be held October 30, 2022.
Financial:
Desiree will present the first reading of the Recreation Budget to Council on October 10, 2022.
The Recreation team is still climbing out of covid revenue challenges. The facilities have
experienced vast increases in labor, utilities and supplies. Sara Ott has given permission to move
the business plan process up ahead of schedule and a RFP is out for that project.
The current recovery rate is 43.12%
Action Items:
Next Regular Meeting:
November 1, 2022