HomeMy WebLinkAboutInformation Only 011023AGENDA
INFORMATION UPDATE
January 10, 2023
5:00 PM,
I.Information Update
I.A Work Session Follow Up Memo - Recreation Facilities Master Plan Update
I.B Fleet Electrification Update
I.C
Rent Relief Subsidy Waiver Program for Yellow Brick Childcare Tenants
221212-WorkSession_FollowUp_Memo_Recreation Facilities MP.pdf
FZER_Work_Session_FollowUp_Memo_12_14_22.docx
12.13.22 WorkSession 12.12 FollowUp Memo.docx
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FOLLOW-UP MEMORANDUM
CITY COUNCIL WORK SESSION
MEETING DATE: December 5, 2022
FOLLOW-UP MEMO DATE: December 12, 2022
AGENDA TOPIC: Recreation Facilities Master Plan Update
PRESENTED BY: Scott Chism, Chris Kastelic (Perkins+Will
Architects), Desiree Whitehead
COUNCIL MEMBERS PRESENT: Mayor Torre, Rachael Richards, Ward
Hauenstein, Skippy Mesirow, John Doyle
_______________________________________________________________________
WORK SESSION DISCUSSION SUMMARY: Staff and the Consultant presented an
update on progress of the Recreation Facilities Master Plan project.
1. Topic: Messaging: The Consultant presented a series of ‘Big Ideas’ that identified
50-year location options for a second sheet of ice.
Council has too many active projects to focus on this community topic at
this time. The potential magnitude of costs for the recommendations was a
challenge for Council. Council understood the facility development concepts
at the Aspen Ice Garden and Aspen Recreation Center sites. There was no
unanimous consensus, but the majority of Council members supported the
consideration of consolidation of two sheets of ice at the Aspen Recreation
Center site for reasons related to ice facility operations efficiencies.
2. Topic: Recreation programming, housing, and parking are primary considerations
for any future development at the City’s recreational facilities.
Council members highlighted the necessary consideration of parking needs
at both sites and expressed support for additional housing at the Aspen Ice
Garden. Parking needs have to be evaluated and addressed as part of any
proposed facility solution. Community recreation joint use agreements with
the Aspen School District were discussed. Both agencies are currently
challenged with increased usage pressure on school gymnasium space, with
access times favoring school uses. Long-term gymnasium uses at the Red
Brick facility should be reviewed for potential consolidation at the ARC.
There was no unanimous consensus, but Council members expressed
interest in the feasibility of upper level fitness expansion at the Aspen
Recreation Center. Current and forecasted recreational usage numbers for
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each current and proposed are necessary to understand where resources
should be allocated.
3. Topic: Budget/Financing: Council discussed options for future facility
development.
Council members identified a need for additional depth on financial impacts
of each ‘Big Idea’ option, including to maintenance, staffing, parking and
management. Alternative community funding sources to enable facility
development, including private investment were suggested by Council.
NEXT STEPS:
1. Staff and the Consultant team will initiate a targeted outreach in early 2023 to ice
users to identify reaction to ice sheet location options.
This will be completed with outcomes prepared for a future work session.
2. Staff and the Consultant team will create a ‘menu of options,’ including cost
analyses that are scalable, starting with renovation at the Aspen Ice Garden.
This will be completed and prepared for a future work session.
3. Staff will identify how additional recreational opportunities will impact staffing.
This analysis will be completed as part of the 2023 Recreation Business Plan
and prepared for a future work session.
CITY MANAGER NOTES: __________________________________________________________________
__________________________________________________________________
__________________________________________________________________
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FOLLOW-UP MEMORANDUM
CITY COUNCIL WORK SESSION
MEETING DATE: December 12, 2022
FOLLOW-UP MEMO DATE: December 14, 2022
AGENDA TOPIC: Fleet Electrification Update
PRESENTED BY: Tim Karfs, Sustainability Programs Administrator
COUNCIL MEMBERS PRESENT: Mayor Torre and Council members Doyle,
Hauenstein, Mesirow and Richards
_______________________________________________________________________
WORK SESSION DISCUSSION SUMMARY: Staff provided an update on efforts to electrify the
municipal fleet in support of the Council carbon goal to reduce emissions in the transportation
sector, Aspen’s GoEV City Commitment, and specifically the actions necessary to reduce
emissions in the city owned fleet.
Staff introduced the Fleet Zero Emissions Roadmap (FZER) which is an internal guiding document
developed in collaboration with multiple City departments to ramp up the adoption of electric and
zero emission vehicles and equipment at the City.
City Council approved the direction of the FZER which enables staff to proceed with the
implementation of stakeholder recommendation and action items contained in the plan over the
next several years.
City Council members suggested that staff prioritize actions to prepare the city’s workforce to
maintain and operate future electric and zero emission vehicles and equipment, and to explore
innovative ways to draw down costs through partnerships with electric vehicle manufacturers (such
as the previous partnership between the Aspen Police Department and SAAB). Staff assured City
Council members that important policy and budget decisions related to the roadmap action items
will be brought to Council for consideration.
NEXT STEPS: Staff will begin implementation of the FZER in Q1 of 2023.
CITY MANAGER NOTES:
______________________________________________________________________________
______________________________________________________________________________
__________________________________________
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FOLLOW-UP MEMORANDUM
CITY COUNCIL WORK SESSION
MEETING DATE: December 12,2022
FOLLOW-UP MEMO DATE: December 13, 2022
AGENDA TOPIC: Rent Relief Subsidy Waiver Program for
Yellow Brick Childcare Tenants
PRESENTED BY: Megan Monaghan and Nancy Nichols Co-
Managers, Kids First
COUNCIL MEMBERS PRESENT: Mayor Torre, Rachael Richards, John Doyle,
Skippy Mesirow, Ward Hauenstein
_______________________________________________________________________
WORK SESSION DISCUSSION SUMMARY:
1. Topic: Yellow Brick Building Rent Subsidy Waiver: Staff recommended a rent relief
waiver pilot program that would allow the Yellow Brick Childcare tenants to retain rent
payments. Programs will still be expected to pay for utilities and be mindful users of
resources such as water, gas, electricity, and trash services. Programs will be asked
to demonstrate how the rent money retained will be used to create staff supports,
recruitment and retention.
Kids First Staff provided lease information including amounts and lease terms for the
childcare programs in the Yellow Brick Building.
Requirements: Applicants will be required to demonstrate how the rent money
retained will be used to create staff supports, and recruitment and retention.
Applicants will use rent relief waiver funds exclusively to increase supports for
childcare staff. Additional requirements include:
#1 An approved written plan that includes how rent relief waiver funds will be
used. Including – decision points, benefits to staff and funding amount.
#2 A written report quarterly reporting on success and failures. Including
feedback from staff to support the funding and the amounts, and retention and
recruitment numbers for the quarter.
#3 Accounting of funds balance sheet including invoices and expected expenses.
Policy Questions for Council:
1. Does City Council support the rent relief waiver program for the Early Childhood
programs at the Yellow Brick, while still charging proportionally for utilities and
trash/recycling services?
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2. Should this be an optional 1, 2 or 3- year pilot program?
Council majority consensus: Yes, for 2 years with a mid-point check-in and option to
renew.
NEXT STEPS:
1. Staff is directed to roll out the rent relief waiver application to programs in the Yellow Brick
Building starting January 2023.
2. Staff sent out the application form for a January 1, 2023, rollout and is receiving
applications.
3. Staff will meet with program directors individually to answer questions and ensure
compliance with requirements.
4. Staff will plan for budgetary changes based on the rent waiver amounts.
CITY MANAGER NOTES:
______________________________________________________________________________
______________________________________________________________________________
__________________________________________