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HomeMy WebLinkAboutagenda.council.worksession.20150303 CITY COUNCIL WORK SESSION March 03, 2015 4:00 PM, City Council Chambers MEETING AGENDA I. Old Power House Proposal Presentations Page 1 MEMORANDUM TO: Mayor and Council FROM: R. Barry Crook, Assistant City Manager DATE: February 25, 2015 MEETING DATE: March 2, 2015 / March 3, 2015 RE: Receive and Review the Finalist’s Responses to the RFP for the Old Power House Summary: Council will receive presentations from each of the five finalists and will have the opportunity to question each applicant. Previous Council Action: On January 5, 2015, Council met and approved the final language for the RFP for the reuse of the Old Power House building. It was issued to the five Council-designated finalists. The deadline for turning the proposals into the Purchasing Officer is February 27, 2015 at 2:00 PM. Background: The City of Aspen’s Old Power House, built in 1886, functioned as a power plant for nearly a century. The building was remodeled and the Aspen Art Museum has occupied it since 1979. With the completion of the new Aspen Art Museum building on Hyman Avenue, the Old Power House building will be vacated and made available for another use. In preliminary discussions about future occupation of the Old Power House, Council members and the public said they would like to see widespread public usage, a center for the community and multiple uses in that space. Council suggested that the uses have a “memory-making” quality and a “wow factor.” On August 4, 2014, City Council agreed to prepare a Request For Qualifications for outside organizations interested in occupying the City’s Old Power House building once it is vacated by the current tenant, the Aspen Art Museum. Separately, City Council agreed to form a committee comprised of four citizens and three City staff members to evaluate all responses to the RFQ and P1 I. Page 2 make a recommendation to City Council on their top choices. Potential future uses of the Old Powerhouse have also been discussed in work sessions and at an Open House that gathered general community feedback. On November 18, 2014, and following a number of meetings and a full review of the 15 submissions to the City’s Request for Qualifications (RFQ), the Old Power House RFQ Review Committee provided Council with a summary of its findings and final recommendation. The Committee recommended that four organizations be invited to respond to a Request for Proposal (RFP) for use of the OPH site: Aspen Media Powerhouse (submitted by Grassroots Community Network), Aspen Science Center, John Denver Museum and Cultural Center, and Powerhouse Performance and Event Center (submitted by The Red Brick). A fifth proposal, The Power House —Aspen (the Gathering Place) was highlighted by the group as containing several compelling ideas that should be considered in the ultimate use of the building. Council Deliberations: On November 18, 2014, Council declined to advance the proposal of the John Denver Museum and Cultural Center and instead moved two proposals that had not been recommended by the OPH Review Committee to the Finalist group – (1) The Power House —Aspen (the Gathering Place); and (2) the Power Plant Brewery. On November 18, 2014, the Council determined that the following proposals would be forwarded to the next round of review: 1. Aspen Media Powerhouse (submitted by Grassroots Community Network); 2. Aspen Science Center; 3. Powerhouse Performance and Event Center (submitted by The Red Brick); 4. The Power House —Aspen (the Gathering Place); and 5. Power Plant Brewery Discussion: City Council will evaluate the RFPs in the following manner and on the following schedule: Each proposer will be given the opportunity to make a 20-minute presentation. At the end of 20 minutes they will be required to stop their presentation. Council will then have up to 30 minutes for follow-up questions, 10 minutes will be allotted for each proposer to break down their presentation and for the next proposer to set up their presentation (thus, one per hour). The council may bring proposers back during their worksession on March 10th or March 17th, when it is anticipated that council will either declare that no proposal meets their desires or select at least one proposer to begin contract negotiations.  Worksession on Monday, March 2nd (5:00 PM start immediately following the item on Public Projects Code Amendment): P2 I. Page 3 1. Power Plant Brewery: (no more than 20 minute presentation) followed by Q&A from the Council 2. The Power House Aspen (the Gathering Place): (no more than 20 minute presentation) followed by Q&A from the Council  Worksession on Tuesday, March 3rd (4:00 PM start): 1. Powerhouse Performance and Event Center: (no more than 20 minute presentation) followed by Q&A from the Council 2. Aspen Science Center: (no more than 20 minute presentation) followed by Q&A from the Council 3. Aspen Media Powerhouse: (no more than 20 minute presentation) followed by Q&A from the Council  Worksession on Tuesday, March 10th (4:00 PM start, immediately following the Internal Controls Audit Review) 1. Council will discuss their scoring of the proposals and may make a decision about which proposer(s) to enter into contract negotiations with, if any. 2. Public comment will be taken beginning at 5:30 PM.  Worksession on Tuesday, March 17th (4:00 PM start): Council will finalize their decision about which proposer(s) to enter into contract negotiations with, if any. The Aspen City Council will make the final decision about who will be invited to negotiate a contract for use of the building. If those negotiations are successful, a contract for the use of the building will be approved and the proposer may go forward making their proposal a reality. Electronic copies of the RFP responses can be accessed Friday afternoon after 3:00 PM at the following website (location is the same): http://bit.ly/1LEOnDw or http://www.aspenpitkin.com/Departments/Purchasing-City-of-Aspen/Old-Power-Building-RFQ/ City Manager Comments: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ P3 I.