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HomeMy WebLinkAboutcclc.min.031815 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF MARCH 18, 2015 Chairperson, Riley Rippet called the meeting to order at 8:30 a.m. Commissioners in attendance were Kiki Raj, Bill Dinsmoor, Terry Butler and Fred Ayarza. Don Sheeley and Siam Castillo were absent. Staff. Kathy Strickland, Chief Deputy Clerk Dan Nelson, Parks Trish Aragon, Engineering Department Head Tony Kornasiewicz, Engineering MOTION: Fred moved to approve the minutes of March 4, 2015, second by Terry.' All in favor, motion carried. Dan said they are taking down the XMAS lights. They should be done in a month. Wagner Park is closed and letting the roots of the grass grow. It will be open mid May. Shortly we will start the flower fences. Public Comment: Katelin Dunn represented Rebecca Bourke who had applied for the Saturday Market and didn't get in. Kaetlin distributed a petition asking that Rebecca be reconsidered. Kiki pointed out that multiple people two years ago did the same jewelry and applied for the market and we had too many doing the same thing so we determined we needed fewer jewelers. Bill said the decision board determined that they wanted to eliminate jewelers and take new and different vendors. Kathy pointed out that the public said the market had too many jewelers. We did not take any new jewelers this year. Kathy pointed out with the addition of new and different vendors the market had the best sales ever, $1,675,000.00 in sales. Riley said they would go into an executive session to discuss the request. Construction Mitigation: Bill said if you want people to.come to meetings it has to be one on one. 1 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF MARCH 18, 2015 Trish said she went to council with 38 recommendations. The meeting was continued to April 6t" as council needed more information. Trish identified the proposal. Parking and sidewalks: Traffic demand management plan implemented. Vans, shuttles, car pools to reduce the amount of trips and spots that construction sites are using. Eliminate the size of encroachments: Outline specific sizes. You get so much square footage. In the mall they can go out five feet. Five feet is the size of the scaffolding and you can still walk by in the malls. Pedestrians need to be accommodating during construction. Earth retention systems: Pinning, soil nails. No nails within the first 7 feet down in the utility zone. You won't be able to lay back the soils. Proposed public outreach: Create a website so you can see where construction is happening. That way for the public can communicate to a particular site. Do a survey performance rating on dust, parking and waste management. Terry suggested the survey should be a monthly thing. Trish.said the sites need to engage with their neighbors and communicate with their neighbors. Kiki said a person should be available one hour a week to communicate with the neighbors. Noise: Required to hire a sound engineer. Core: 24 hour construction if it is indoor work such as tenant finishes. Hours: Council agreed to not change the hours. 7:30 to 5:30 construction hours over 80 decibels it starts at 9:00 Riley said there are commercial impacts vs. residential impacts. Trish said they do accommodate the core currently. As far as noise we don't differentiate decibel levels. 2 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF MARCH 18, 2015 Trish said we work with all the different parties. Kiki said hotels should be considered differently as a neighbor for construction. Tony said the noisiest is the first steps. We don't exempt hours during the first steps of the project. From contractors they need the hours adjusted near the end of the work, painters, dry wallers etc. We might exempt the hours during the end of the project. Trish reiterated that during high impact times we would not adjust the hours. Above 80 decibels you need to mitigate. 65 decibels in residential areas, 80 decibels all others. We are requiring an actual decibel meter on the site which will help with our enforcements. Kiki said you need personal responsibility. If the alarm goes off that person should be contacted immediately to address the meter going off. Businesses: No work hours during XMAS week in the CRA central resort area. National holidays are no work days. Trish said they are proposing restricting hours in the core. Kiki proposed no work during the first week of August because that is the busiest time in the core for businesses. Trish said council is receptive of extending hours during XMAS. Terry said she is favorable of no work hours during XMAS. The first week in August is huge and possible have a no work week then. Bill said instead of restricting hours we should be addressing managing the projects, noise and dust in a better manner. Riley said the work hours during the holiday OK know that they can be adjusted as need be. That would be proactive instead of saying no work at all. Riley and Bill said do not add another week in August. 3 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF MARCH 18, 2015 Trish said council criticized us on sites and adjacent businesses. The site needs to accommodate the adjacent businesses. Council wants more specifics around accommodation. Riley said there is a communication piece and you need an accountable person. Kiki said not all the rules are going to work for everybody. Riley suggested identifying the time line. Know and identify the exact impacts of the adjacent business. Each business will'be different. Riley said know the construction calendar and ask the business for their calendar and if they see any conflict with the calendar. Riley suggested the two business sign off on their calendars. Terry said in an ideal world we would have the head of construction and government get together. Have someone with authority meet three times a day with the head of construction. Possibly an independent contractor should be hired. Fred said the number one issue is communication. You need to start with communication. If communication isn't there nothing gets done. Executive Session: MOTION: Fred moved to uphold the decision made by the board regarding market vendors. All in favor, motion carried 5-0. Board declined using those vendors that were denied for the reserve list. In an emergency that person can pull from those alternating every other week. The board accepted the alpaca for the reserve list. No on the parking pass No on hike and run. Motion: Riley moved to adjourn, second by Bill. All in favor, motion carried. _"._. _. l ��/� Kathleen Strickland, Chief Deputy Clerk 4