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Home My WebLink Aboutagenda.council.worksession.20231017AGENDA CITY COUNCIL WORK SESSION October 17, 2023 4:00 PM, City Council Chambers 427 Rio Grande Place, Aspen I.Work Session I.A 2024 Recommended Budget Review - Kid's First, Wheeler Opera House, Red Brick Arts, Parks, Golf, Tourism Promotion, Public Education, and Debt Service Zoom Meeting Instructions Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join: https://us06web.zoom.us/j/84119448997? pwd=aMbsRFQdVLlatXwvAhEvb869cWOVbZ.1 Passcode: 81611 Or join by phone: Dial: US: +1 346 248 7799 Webinar ID: 841 1944 8997 Passcode: 81611 International numbers available: https://us06web.zoom.us/u/kc8iW6eZ6y Oct 17 2023 presentations - final.pdf 1 1 2024 Proposed Budget Overview Matt Grau – Budget Manager October 17, 2023 2 FY24 Compass & Budget Report Kids First – 152 Fund Megan Monaghan & Nancy Nichols | Co-Managers October 17, 202333 3 KIDS FIRST MISSION 4 To promote the availability of quality, affordable early childhood care, while providing access to early childhood education, information, and resources. 4 COMPASS WINS – A LOOK BACK 5 Impact •Seamless transition •Relationship building •Team stability Completed Projects Recruitment & Retention Strategies Innovative Funding & Growing Capacity New Kids First Leadership •Wage enhancement •Yellow Brick rent relief •VIP Educator Incentive Program •Funding for at risk children •Increased enrollment •Intern position 5 COMPASS HIGHLIGHTS 6 PROJECTS: •Burlingame Childcare Facility •Regional Childcare Partnerships •New Mid Valley Programs GOAL: Support For Increasing Childcare Capacity 6 COMPASS HIGHLIGHTS 7 PROJECTS: •Workforce Incentive Programs •Leadership Skills Trainings •Support Services GOAL: Strengthen Early Childhood Workforce 7 COMPASS HIGHLIGHTS 8 PROJECTS: •Financial Aid Access Evaluation •Application Process Improvement •Partner Interviews GOAL: Ensure Maximum Positive Impact Of Resources 8 9 Kids First (9.0 FTE) General Administrative (1.0) Yellow Brick Building (1.5) Financial Aid (1.0) Quality Improvement Support (4.5) Reimbursable Support (1.0) KIDS FIRST STRUCTURE 9 KIDS FIRST REVENUES 10 Sales Tax 92% Childcare Grants 2% Facilities Rent 1%Investment Income 5% 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Opening Balance $7,264,928 $8,247,546 $9,118,466 $10,325,816 $11,532,006 Sales Tax $4,200,300 $4,368,310 $4,543,040 $4,724,760 $4,913,750 Investment Income $217,900 $164,950 $182,370 $206,520 $230,640 Other Revenues $0 $0 $0 $0 $0 Non-Classified $4,418,200 $4,533,260 $4,725,410 $4,931,280 $5,144,390 Grants/Reimbursable Support $80,000 $80,600 $81,210 $81,830 $82,470 Facilities Rent $34,000 $34,680 $35,370 $36,080 $36,800 Total Revenues $4,532,200 $4,648,540 $4,841,990 $5,049,190 $5,263,660 10 KIDS FIRST EXPENDITURES 11 Administrative 8% Enrollment Support 56% Childcare Program Support 26% Facilities Maintenance 10% Operating Budget 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Administrative $242,854 $250,740 $258,950 $267,490 $276,380 Enrollment Support $1,716,209 $1,690,430 $1,665,530 $1,641,500 $1,618,430 Childcare Program Support $784,175 $811,100 $839,310 $868,860 $899,860 Facilities Maintenance $315,704 $326,230 $337,190 $348,630 $360,560 Operating $3,058,942 $3,078,500 $3,100,980 $3,126,480 $3,155,230 Capital $0 $199,600 $18,700 $192,100 $0 Transfers Out $490,640 $499,520 $514,960 $524,420 $543,010 Total Uses $3,549,582 $3,777,620 $3,634,640 $3,843,000 $3,698,240 Targeted Reserve (12.5%)$443,698 $472,203 $454,330 $480,375 $462,280 Ending Fund Balance $8,247,546 $9,118,466 $10,325,816 $11,532,006 $13,097,426 % of Target 1,859%1,931%2,273%2,401%2,833% 11 12 Kids First Summary Questions? Compass Goals: -Support for Increasing Childcare Capacity -Strengthen Early Childhood Workforce -Ensure Maximum Positive Impact of Resources Supplementals: None Capital: None 12 FY24 Compass & Budget Report Arts and Culture – 120 Fund October 17, 2023131313 ARTS & CULTURE FUND FINANCIALS 14 Real Estate Transfer Tax 70% Wheeler Opera House 10% Red Brick Arts 5%Other Rev 15% Revenues20242025202620272028 Request Projection Projection Projection Projection Opening Balance $46,155,504 $47,336,703 $47,965,463 $49,012,313 $48,525,723 Wheeler RETT $6,600,000 $6,930,000 $7,276,500 $7,640,330 $8,022,350 Investment Income $1,393,600 $946,730 $959,310 $980,250 $970,510 Other Revenues $1,000 $1,020 $1,040 $1,060 $1,080 Wheeler Revenues $987,290 $1,007,040 $1,027,170 $1,047,710 $1,068,670 Red Brick Center of the Arts $440,850 $449,670 $458,660 $467,830 $477,200 Total Arts & Culture Revenues $9,422,740 $9,334,460 $9,722,680 $10,137,180 $10,539,810 Wheeler Administration $900,039 $924,810 $950,430 $976,930 $1,004,390 Wheeler Productions $2,837,719 $2,925,230 $3,018,850 $3,116,270 $3,217,630 Wheeler Facilities Maintenance $550,596 $566,870 $583,720 $601,210 $619,360 Red Brick Administration $450,984 $517,530 $535,870 $555,020 $575,000 Red Brick Facilities Maintenance $369,003 $378,630 $391,350 $404,600 $418,410 Grants $1,240,500 $1,241,800 $1,243,180 $1,244,620 $1,246,130 Operating $6,348,841 $6,554,870 $6,723,400 $6,898,650 $7,080,920 Wheeler Capital $640,000 $807,500 $687,400 $2,499,480 $671,300 Red Brick Capital $105,000 $173,000 $57,000 $0 $250,000 Transfers Out $1,147,700 $1,170,330 $1,208,030 $1,225,640 $1,273,210 Total Uses $8,241,541 $8,705,700 $8,675,830 $10,623,770 $9,275,430 Targeted Reserve (100% of Uses)$8,241,541 $8,705,700 $8,675,830 $10,623,770 $9,275,430 Ending Fund Balance $47,336,703 $47,965,463 $49,012,313 $48,525,723 $49,790,103 Historical Wheeler Dedicated Balance $31,024,017 $26,735,347 $22,421,207 $16,158,447 $11,588,037 Wheeler, Arts & Culture - Expanded Use $16,312,686 $21,230,116 $26,591,106 $32,367,276 $38,202,066 14 FY24 Compass & Budget Report Wheeler Opera House – 120.513 Fund Lisa Rigsby Peterson – Executive Director October 17, 2023151515 COMPASS WINS – A LOOK BACK 16 •Programming to invite and include our community Impact •Defining the value of a treasured city resource •Benchmarking energy usage for sustainability efforts Completed Projects Welcome ALL to the Wheeler CORE (Community Office of Resource Efficiency) Building Assessment Wheeler Vision Development 16 COMPASS HIGHLIGHTS 17 PROJECTS: •Venue Accessibility Audit •Responsive, Diverse Programming •Pilot Program: “Student Matinees” GOAL: Welcome ALL To The Wheeler – Diversity, Equity, Inclusion & Accessibility Efforts 17 COMPASS HIGHLIGHTS 18 PROJECTS: •Identify Energy Efficient Technologies •Assess Internal Sustainability Processes •Building IQ GOAL: Become A Leader In Sustainable Theatre Practices 18 19 Wheeler (16.0 FTE) General Administrative (2.4) Theatre Spaces (1.9) Presented Events (5.05) Rental Events (4.55) Box Office (2.1) WHEELER STRUCTURE 19 WHEELER REVENUES 20 Presented Events 46% Rental Events 14% Box Office 17% Wheeler Rental Spaces 23%2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Presented Events $455,800 $464,920 $474,220 $483,700 $493,370 Rental Events $133,960 $136,640 $139,370 $142,150 $145,000 Box Office $171,060 $174,480 $177,960 $181,530 $185,170 Wheeler Rental Spaces $226,470 $231,000 $235,620 $240,330 $245,130 Wheeler Revenues $987,290 $1,007,040 $1,027,170 $1,047,710 $1,068,670 20 WHEELER EXPENDITURES 21 Wheeler Administration 21% Presented Events 42% Rental Events 14% Box Office 8% Indirect Production Costs 2% Theatre Spaces 12% Rental Spaces 1% Operating Budget 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Wheeler Administration $900,039 $924,810 $950,430 $976,930 $1,004,390 Presented Events $1,819,281 $1,870,690 $1,924,210 $1,979,650 $2,037,100 Rental Events $618,424 $643,060 $669,390 $696,980 $725,910 Box Office $321,309 $332,290 $344,280 $356,830 $369,960 Indirect Production Costs $78,705 $79,190 $80,970 $82,810 $84,660 Wheeler - Theatre Spaces $530,096 $545,960 $562,400 $579,470 $597,200 Wheeler - Rental Spaces $20,500 $20,910 $21,320 $21,740 $22,160 Operating $4,288,354 $4,416,910 $4,553,000 $4,694,410 $4,841,380 Wheeler Capital $640,000 $807,500 $687,400 $2,499,480 $671,300 Wheeler Overhead Allocations $790,300 $819,650 $856,960 $888,690 $883,990 Other Wheeler Transfers $194,600 $199,400 $204,300 $209,200 $214,000 Total Wheeler Uses $5,913,254 $6,243,460 $6,301,660 $8,291,780 $6,610,670 21 2024 Major Capital Projects 22 Appropriations by Year Prior Years $210,000 2024 $290,000 Out Years $0 Lifetime Budget $500,000 51519 | Theatre Sound System Replacement •Replacement Of Amplifiers, Onstage Monitors, Main and Sub House Speakers •Promotes Best Sound Experience and Provides Greater Programming Capability •Reduces Physical and Electrical Footprints •2024: Anticipated Completion Date Task Level Budget Acquisitions $500,000 22 23 Capital Projects Capital Projects 2024 50527 | Interior Improvements, Carpeting $65,000 NP—1 | Theatre Lighting Dimmer Rack Upgrade $15,000 NP—2 | Tenant Space Capital Improvements $50,000 NP—3 | Front of House Carpeting Replacement $65,000 NP—4 | Captioning System & Accessibility Upgrades $100,000 NP—5 | Bar Lobby Furniture Upgrades $100,000 23 24 Wheeler Summary Questions? Compass Goals: -Welcome ALL to the Wheeler – DEIA Efforts -Become a Leader in Sustainable Theatre Practices Supplementals: None Capital: -Capital Projects $590,000 -Capital Maintenance $50,000 24 FY24 Compass & Budget Report Red Brick Center for the Arts – 120.552 Fund Sarah Roy – Executive Director October 17, 2023252525 RED BRICK MISSION 26 Red Brick Center for the Arts is a place to grow community together through the exchange of ideas and shared experiences. 26 COMPASS WINS – A LOOK BACK 27 Impact Completed Projects Youth Programming & Community Events City Hall Exhibition Community Engagement for Aspen Public Art Plan •Partnerships •Amplification •Various outreach methods •Community vision •Opportunity •Civic Pride 27 COMPASS HIGHLIGHTS 28 PROJECTS: •Renovation Project •Sewer Line Repair and Fire Panel Replacement SUPPLEMENTAL REQUEST: •Administration Coordinator FTE GOAL: Steward An Art Center For Now And Into The Future 28 COMPASS HIGHLIGHTS 29 PROJECTS: •Community Engagement Analysis •Aspen Public Art Plan GOAL: Champion Public Art in Aspen 29 COMPASS HIGHLIGHTS 30 PROJECTS: •Arts Programming Assessment •Reach New Audiences GOAL: Cultivate A Hub For Community Activity 30 31 Red Brick (3.5 FTE) General Administrative (2.25) Red Brick Building (1.15) RED BRICK STRUCTURE 31 RED BRICK REVENUES 32 Administration Revenues 9% Rental Revenues 91% 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Administration Revenues $41,000 $41,820 $42,660 $43,510 $44,380 Rental Revenues $399,850 $407,850 $416,000 $424,320 $432,820 Red Brick Center of the Arts $440,850 $449,670 $458,660 $467,830 $477,200 32 RED BRICK EXPENDITURES 33 Administration 55% Facilities Maintenance 45% Operating Budget 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Red Brick Administration $450,984 $517,530 $535,870 $555,020 $575,000 Red Brick Facilities Maintenance $369,003 $378,630 $391,350 $404,600 $418,410 Red Brick Operating $819,987 $896,160 $927,220 $959,620 $993,410 Red Brick Capital $105,000 $173,000 $57,000 $0 $250,000 Red Brick Overhead Allocations $122,200 $109,680 $104,170 $84,150 $130,620 Other Red Brick Transfers $40,600 $41,600 $42,600 $43,600 $44,600 Total Red Brick Uses $1,087,787 $1,220,440 $1,130,990 $1,087,370 $1,418,630 33 2024 PROPOSED FEE CHANGES 34 Arts Programming Fees •3 – 4% increase to keep-up with inflation •Youth Weeklong Summer Camp increase from $302 to $350 (15.89% increase) Facility Fees •3 – 4% increase to keep-up with inflation •Lease states that rent will increase by Consumer Pricing Index (CPI) 34 2024 SUPPLEMENTAL REQUESTS 35 Red Brick Center for the Arts Administrative Coordinator $99,350 (On-Going) Highlights •Shared administrative model not meeting needs •Highly active center with many diverse uses •Improve facility administration and customer service •Need for coordination and communication for maintenance and capital projects Compass Plan •Steward an Art Community Center Now and into the Future 35 2024 Capital Projects 36 Capital Projects 2024 51715 – North Entrance Interior - Red Brick Arts $50,000 51716 – Classroom Interior - Red Brick Arts $30,000 51717 – Plumbing - Red Brick Arts $25,000 36 37 Red Brick Arts Summary Questions? Compass Goals: -Steward an Art Center for Now and Into the Future -Champion Public Art in Aspen -Cultivate a Hub for Community Activity Supplementals: -Administrative Coordinator $99,350 Capital: -Capital Projects $105,000 37 FY24 Compass & Budget Report Parks and Open Space Department – 100 Fund Matt Kuhn – Director October 17, 2023383838 COMPASS WINS – A LOOK BACK 39 Impact •Clarity on rental terms •Availability for the community Completed Projects Sustainable Staffing Plan Operations Maintenance Manual Park Rental & Special Event Policy •Better year-round coverage for maintenance •Consistency in park maintenance •Training resource 39 COMPASS HIGHLIGHTS 40 PROJECTS: •Water Conservation Design •Fleet Electrification GOAL: Pursue Resilient Landscapes That Anticipate A Changing Environment & Climate 40 COMPASS HIGHLIGHTS 41 PROJECTS: •Sustainable Staffing Plan GOAL: Preservation & Maintenance Of Natural & Park Resources 41 COMPASS HIGHLIGHTS 42 PROJECTS: •Parks & Open Space Strategic Plan GOAL: Promote A Forward-Thinking Department 42 43Parks & Open Space (45.5 FTE)General Administrative (7.4) Parks Dept Campus (1.4) Natural Treatment Area Maint (1.0) Clean Team / Alleyway Snow Removal (2.5) Open Space Management (2.25) Tree Program (2.45) Trails Maint (4.8) Nordic Maint (3.25) Parks Maint (12.8) Cozy Point (0.75) Capital (6.9) PARKS & OPEN SPACE STRUCTURE 43 PARKS & OPEN SPACE REVENUES 44 Tax Related 90% Tree Program 2% Nordic Maintenance 2% Parks Maintenance 1% Other Rev 4% 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Opening Balance $10,820,551 $10,473,577 $10,559,367 $8,236,597 $6,853,297 Tax Related $18,668,000 $19,414,720 $20,191,310 $20,998,960 $21,838,920 Investment Income $324,600 $209,470 $211,190 $164,730 $137,070 Non-Tax Related $183,200 $186,860 $190,590 $194,410 $198,300 Tree Program $410,000 $418,200 $426,560 $435,090 $443,790 Nordic Maintenance $405,000 $413,100 $421,360 $429,790 $438,390 Parks Maintenance $164,000 $167,280 $170,630 $174,040 $177,520 Cozy Point $1,600 $1,630 $1,660 $1,690 $1,720 Transfers In $506,900 $195,700 $199,600 $228,600 $532,700 Total Revenues $21,013,300 $21,006,960 $21,812,900 $22,627,310 $23,768,410 44 PARKS & OPEN SPACE EXPENDITURES 45 Other Expenditures 5% Administrative 21% Facilities Maint. 4% Forestry & Natural Areas 17%Trails Management 14% Parks Management 38% Grants 1% Operating Budget 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Other Expenditures $402,399 $418,830 $436,560 $455,160 $474,710 Administrative $1,619,164 $1,672,840 $1,729,430 $1,788,380 $1,849,800 Facilities Maintenance $333,484 $342,680 $353,510 $364,760 $376,500 Forestry and Natural Areas $1,271,667 $1,309,930 $1,357,370 $1,406,890 $1,458,620 Trails Management $1,075,503 $1,116,100 $1,159,380 $1,204,710 $1,252,210 Parks Management $2,940,217 $3,035,840 $3,136,840 $3,242,110 $3,351,820 Grants $34,500 $34,500 $34,500 $34,500 $34,500 Operating $7,676,934 $7,930,720 $8,207,590 $8,496,510 $8,798,160 Capital $7,320,220 $6,555,180 $11,797,360 $11,320,400 $6,186,270 Overhead Allocations $2,187,000 $2,235,820 $2,312,820 $2,353,530 $2,450,060 Other Transfers $4,176,120 $4,199,450 $1,817,900 $1,840,170 $1,867,220 Transfers Out $6,363,120 $6,435,270 $4,130,720 $4,193,700 $4,317,280 Total Uses $21,360,274 $20,921,170 $24,135,670 $24,010,610 $19,301,710 Targeted Reserve (12.5%)$2,670,034 $2,615,146 $3,016,959 $3,001,326 $2,412,714 Ending Fund Balance $10,798,177 $10,890,457 $8,574,307 $7,197,767 $11,671,357 45 2024 PROPOSED FEE CHANGES 46 •Parks Rental fees were adjusted in May 2023 •No Changes planned for 2024 •Permit Fees – Simplified fee structure •Encroachments Review - $225 •Right of Ways Review - $275 •Landscaping and Grading permit - $0.28/sq. ft. •Landscape and Resource Review - $0.28/sq. ft. •Standalone Tree Removal Permit (non-construction related) base cost - $190 •Standalone Tree Removal Permit (non-construction related) per tree - $10 •Fence Permit - $75 •Roofing Permit - $125 46 2024 SUPPLEMENTAL REQUESTS 47 Wildlife Coordinator $118,680 (On-Going) •Lead and coordinate the interdepartmental wildlife program •Oversee field work, communication, and coordination related to a range of wildlife topics •Enforcement and focus on downtown core •Liaison with external partners: •CPW, Pitkin County, etc. 47 2024 SUPPLEMENTAL REQUESTS 48 Natural Resource Manager $135,370 (On-Going) •Maintain commitment to Regional Efforts Wildfire cooperation, forest management and open space •Balance supervision responsibilities, improve customer service and plans review oversight 48 2024 SUPPLEMENTAL REQUESTS 49 •Reduce potential for deferred maintenance such as: •noxious weed mitigation •tree and sight-line pruning •bridge maintenance •sign maintenance •litter control reductions Trail Seasonal Employee $28,000 (On-Going) •Will allow for minimum maintenance thresholds to be met. 49 2024 SUPPLEMENTAL REQUESTS 50 Tree Inventory $16,500 (On-Going) •Shift to an annual approach conducted by zone. •Traditionally, this was a capital project that occurred every 5-7 years for entire city. •Annual inventory will guide the following year’s maintenance plan. 50 2024 Major Capital Projects 51 Appropriations by Year Prior Years $0 2024 $375,000 Out Years $0 Lifetime Budget $375,000 51464 AIG Cooling Tower replacement •Essential repair to keep the ice garden functional •Modernization of 24 year-old refrigeration system •Summer 2024 implementation avoids impacts during winter programming and leagues Task Level Budget Hard Construction Cost $,000 Project Contingencies $75,000 51 2024 Major Capital Projects 52 Appropriations by Year Prior Years $0 2024 $50,000 Out Years $383,090 Lifetime Budget $433,090 50414 Electrical - ARC - Panel and Wiring Maintenance •Essential replacement of main power distribution system for the Aspen Recreation Center-- Components are nearing the end-of-life cycle •2025-2026 Phased Implementation •Will forecast electrical vehicle charging needs in ‘24 •Completion Date: 2026 (lengthy equipment lead times) Task Level Budget Acquisitions $383,090 Project Contingencies $50,000 52 2024 Major Capital Projects 53 Appropriations by Year Prior Years $0 2024 $30,000 Out Years $250,000 Lifetime Budget $280,000 51704 Conference Room, Office for Athletic Manager & Coordinator - 2024 •Creates 4 New Staff Offices & Conference Room at the ARC •Utilizes Lewis Ice Arena interior volume creating more usable space •2024 Design, 2025 Implementation & Completion Task Level Budget Design & Engineering $25,000 Plan / Permit Fees $5,000 Hard Construction Cost $250,000 53 2024 Capital Projects 54 Recreation Facilities Projects Moving to Parks Fund: Capital Projects 2024 51208 Sliding bi-parting Entrance Doors ARC $80,000 51701 Pressure Relief Valves for ARC & Ice Garden - 2024 $40,000 51702 Dehumidification Wheel - AIG - 2024 $25,000 51703 ARC - Aquatics Garage Door Replacements - 2024 $30,000 54 2024 Capital Maintenance 55 Recreation Facilities Capital Maintenance & Business Services Capital Maintenance Projects Moving to Parks Fund: Capital Maintenance Projects 2024 40011 AIG & LIA Compressor Overhauls $21,000 40012 Pool Chemical Room $15,000 40108 ARC Facility Maintenance $72,000 40109 AIG Facility Maintenance $23,000 40110 Red Brick Facility Maintenance $42,000 40112 Golf Campus and Facility Maintenance – Business Services $32,000 40010 Upgrades to Technology $46,350 40118 Network Assessment & PCI Compliance $12,000 55 2024 Major Capital Projects 56 Task Level Budget Design & Engineering $150,000 Hard Construction Cost $1,500,000 Appropriations by Year Prior Years $0 2024 $150,000 Out Years $1,500,000 Lifetime Budget $1,650,000 51697 Pedestrian Mall Safety Implementation •Planning for features to improve vehicle and pedestrian safety •Beginning to address ADA improvements in small areas •Ongoing design and outreach in 2024 •Estimated project construction costs will be updated with final design and scope. 56 2024 Major Capital Projects Task Level Budget Design and Engineering $250,000 Hard Construction Cost Total $4,000,000 Appropriations by Year Prior Years $0 2024 $250,000 Out Years $4,000,000 Lifetime Budget $4,250,000 51480 AABC to Brush Creek P&R Trail Connection Contribution •Anticipating further engineering and design for Rio Grande Trail to Brush Creek Park & Ride •2023 Ongoing outreach and feasibility •Fall 2023 discussions will provide ‘Go/No-go’ •Partnership with Pitkin County OS&T 57 2024 Major Capital Projects 58 Cozy Point Summary •51482 Replacement of Existing Ranch Worker Housing (includes water/wastewater improvements) •No 2024 Funding •51566 Boarding Facility Renovation •$150,000 in 2024 •51476 Riding Arena •No 2024 funding •Other ongoing area projects: •Farm Collaborative Learning Center •Wildlife crossing •Tractor implements ($50,000 in 2024) 58 2024 Major Capital Projects 59 Task Level Budget Design & Engineering $250,000 Testing & Inspection $50,000 Plan / Permit Fees $50,000 Hard Construction Cost $3,915,000 Project Contingencies $300,000 Appropriations by Year Prior Years $4,250,000 2024 $315,000 Out Years $0 Lifetime Budget $4,565,000 50964 Maroon Creek Road Trail •Hard-surface, Year-round Trail Between The Roundabout and The ARC. •Improved Route Around Community Campus, Safety Improvements •Scope In 2024 Includes Traffic Safety Improvements and Erosion Alleviation 59 2024 Major Capital Projects 60 Appropriations by Year Prior Years $400,000 2024 $3,100,000 Out Years $0 Lifetime Budget $3,500,000 Task Level Budget Design & Engineering $300,000 Plan / Permit Fees $100,000 Hard Construction Cost $2,589,000 Project Contingencies $511,000 50329 Parks Site Interior •Office Space Remodel •Address Capacity And Non-conforming Spaces •Design ongoing in 2023, Construction late 2024 60 2024 Major Capital Projects Task Level Budget Hard Construction Cost Total $290,000 Appropriations by Year Prior Years $215,000 2024 $75,000 Out Years $0 Lifetime Budget $290,000 50986 Irrigation Efficiency Improvements •New Controllers, Software, And Flow Sensors •Four-year Process To Replace All Controllers 61 2024 Capital Projects 62 Capital Projects 2024 51351 – Snowmaking Feasibility Study $150,000 51692 – Strategic Plan $230,000 51694 – Wagner Park Brick Sidewalk $245,000 51707 – Fleet - Parks - 2024 $201,000 51693 – Castle Creek Trail Retaining Wall Repair $105,000 62 2024 Capital Projects 63 Capital Maintenance Projects 2024 40041 – Marolt Open Space Maintenance $75,000 40029 – Clay Tennis Court Maintenance $31,700 40025 – Cozy Point Ranch Exterior Building Maintenance $50,000 40042 – Cozy Point Interior Maintenance $30,000 40033 – Trail Striping $29,000 40038 – Maroon Creek Bridge West Repair $35,000 40026 – Perennial Floral $25,000 40092 – Juniper Hill Road Maintenance $10,000 40119 – Parks Campus Maintenance $10,400 40127 – Nordic Website Accessibility Update $30,000 40128 – Cemetery Lane Street Trees $35,000 63 64 Parks Fund Summary Questions? Compass Goals: -Pursue Resilient Landscapes that Anticipate a Changing Environment & Climate -Preservation and Maintenance of Natural and Park Resources -Promote a Forward-Thinking Department Supplementals: -Wildlife Coordinator $118,680 -Natural Resource Manager $135,370 -Trails Seasonal Employee $28,000 -Tree Inventory $16,500 Capital: -Capital Projects $5,651,000 -Capital Maintenance $624,450 64 FY24 Compass & Budget Report Golf Department – 471 Fund Jim Pratt | Manager October 17, 2023656565 COMPASS WINS – A LOOK BACK 66 Impact Completed Projects Hole 4 & 17 Remodel Revised Golf Fleet Plan Fees & Leases Analysis and Comparison •Tee box remodel •Hole playability •Improved #17 green •Improved future planning •Environmental stewardship •Affordable passes •Continuous improvements 66 COMPASS HIGHLIGHTS 67 PROJECTS: •Public Surveys •Listening Sessions •Advisory Board Input GOAL: Community Engagement On Future Planning 67 COMPASS HIGHLIGHTS 68 PROJECTS: •Training, Development, & Recertifications •Year-Round On-Call Response Team •Industry Analysis & Comparisons GOAL: Ensure Sustainable Organizational Structure 68 COMPASS HIGHLIGHTS 69 PROJECTS: •Zero-Based Budget •Update Fleet Records and Future Plans •Deep Dive on Fees & Leases •Capital Project Planning GOAL: Ensure Stewardship in Financial Standards 69 70 Golf Course (6.4 FTE) General Administrative (2.65) Golf Course Campus (0.7) Course Area Maint (1.4) Equipment Maint (1.0) Retail Ops (0.65) GOLF STRUCTURE 70 GOLF REVENUES 71 Course Operations 62% Pro Shop Operations 25% Facilities Maintenance 2% Transfers In 11% 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Opening Balance $1,589,639 $1,877,857 $1,734,727 $1,827,967 $965,077 Course Operations $2,045,422 $2,086,330 $2,128,060 $2,170,630 $2,214,040 Pro Shop Operations $803,150 $819,220 $835,610 $852,310 $869,350 Facilities Maintenance $80,000 $81,600 $83,230 $84,890 $86,590 Other Revenues $43,200 $37,560 $34,690 $36,560 $19,300 Transfers In $351,600 $358,600 $365,800 $373,100 $380,600 Total Revenues $3,323,372 $3,383,310 $3,447,390 $3,517,490 $3,569,880 71 2024 Golf Course Overview 72 •Enterprise Fund: The golf course is an enterprise fund •Increasing Costs: •Fertilizer & Chemicals •Mowers & Equipment •Future Considerations: •Lease Renewals: Restaurant (2023) & Instruction (2024) •Fleet Management: Incorporating more electric equipment into plan 72 2024 PROPOSED FEE CHANGES 73 •Golf Passes 2024 Rates: 73 2024 PROPOSED FEE CHANGES 74 •Greens Fees - Average Increase Of 5.06% •Maximum Greens Fee: from $200 to $225 (12.50% increase) •Guest of Member Fee: from $91 to $95 (4.40% increase) •Senior Fee (18 holes): $78.50 (0% increase) •Other Fees - Average Increase Of 2.32% •Member Cart Rental (18 holes): from $24 to $24.25 (1.04% increase) •Range Balls: average increase of 2.11% •Rental Clubs (18 holes): from $70 to $75 (7.14% increase) 74 GOLF EXPENDITURES 75 Administrative 19% Course Operations 24%Pro Shop Operations 44% Facilities Maintenance 13% Operating Budget 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Administrative $411,347 $421,410 $438,000 $455,370 $473,540 Course Operations $807,741 $831,970 $859,460 $888,000 $917,680 Pro Shop Operations $943,598 $969,160 $995,500 $1,022,640 $1,050,630 Facilities Maintenance $287,267 $293,780 $302,160 $310,830 $319,790 Operating $2,449,953 $2,516,320 $2,595,120 $2,676,840 $2,761,640 Capital $226,600 $643,300 $380,400 $1,317,700 $384,900 Overhead Allocations $282,200 $288,520 $298,430 $303,740 $316,130 Other Transfers $76,400 $78,300 $80,200 $82,100 $84,000 Total Uses $3,035,153 $3,526,440 $3,354,150 $4,380,380 $3,546,670 Targeted Reserve (12.5%)$379,394 $440,805 $419,269 $547,548 $443,334 Ending Fund Balance $1,729,272 $1,583,172 $1,673,382 $807,402 $827,462 Ending Balance as % of Target 456%359%399%147%187% 75 2024 SUPPLEMENTAL REQUESTS Golf Course Superintendent, +0.3 FTE $45,213 (On-Going) •Request: Return of year-round Superintendent •Assist with capital planning and purchasing •Protect and monitor course year round •Retain needed licenses and certifications •Benefits: •Employee Retention & Development •Department Succession Plan •Proper Fleet & Chemical Plan Management 76 Maroon Creek Snowmass Club Roaring Fork Club River Valley Ranch Aspen Glenn Iron Bridge Clubs with Year-Round Superintendents 76 2024 SUPPLEMENTAL REQUESTS Golf Course Superintendent $45,213 – 0.3 FTE (On-Going) •Summer Duties: •Golf Course Maintenance Operations & Management •Capital Project Implementation & Management •Winter Duties: •Chemical Licensing & Certifications •Chemical Management: Product Ordering, Storage & Record Keeping •Capital Project Planning •Fleet Management: Planning & Procurement •Staff Development: Recruitment & Professional Development •Irrigation System: Software Upgrades, Efficiency Upgrades & Ditch Management & Planning 77 77 Golf Fleet Future Planning 78 •GOAL: 50% OF ALL MOWERS & EQUIPMENT TO BE ELECTRIC BY 2033 •ELECTRIC BENEFITS: •ZERO EMISSIONS, FLUIDS, & NOISE •LESS MAINTENANCE & PARTS •MORE EFFICIENT REDUCE ASPEN’S GREENHOUSE GAS EMISSIONS 78 Golf Fleet Future Planning 79 •Challenges: •Costs: •Upfront Cost of Electric is Triple Gas or Diesel •Upgrades to Storage in the Future •Opportunities: •Modernize & Upgrade Storage Facilities for Golf, Parks, & Trails •Potential for Other City Departments to Go Green In Future Challenges & Opportunities 79 2024 Capital Projects & Capital Maintenance 80 Capital Projects 2024 51735 – Golf Business Plan $45,000 51736 – Fleet - Golf - 2024 $125,200 Capital Maintenance Projects 2024 40100 – Golf and Nordic Clubhouse $15,600 40068 – Golf Course Annual Improvements $10,400 40070 – Ditch Maintenance $10,400 40121 – Tee Box Replacements $20,000 80 81 Golf Summary Questions? Compass Goals: -Community Engagement on Future Planning -Ensure Sustainable Organizational Structure -Ensure Stewardship in Financial Standards Supplementals: -Golf Course Superintendent +0.3 FTE $45,213 Capital: -Capital Projects $170,200 -Capital Maintenance $56,400 81 FY24 Budget Development Tourism Promotion Fund – 130 Fund Pete Strecker – Finance Director October 17, 2023828282 TOURISM PROMOTION FUND FINANCIALS 83 2024 2025 2025 2025 2026 Request Projection Projection Projection Projection Opening Balance $287,922 $300,000 $300,000 $300,000 $300,000 Lodging Tax $4,545,750 $4,727,580 $4,727,580 $4,727,580 $4,916,680 Private Contribution - Reserves $12,078 $0 $0 $0 $0 Investment Income $0 $6,000 $6,000 $6,000 $6,000 Total Revenues $4,557,828 $4,733,580 $4,733,580 $4,733,580 $4,922,680 Marketing and Tourism Promotion $4,545,750 $4,733,580 $4,733,580 $4,733,580 $4,922,680 Total Uses $4,545,750 $4,733,580 $4,733,580 $4,733,580 $4,922,680 Ending Fund Balance $300,000 $300,000 $300,000 $300,000 $300,000 x Change in Fund Balance $12,078 $0 $0 $0 $0 •Lodging Tax: 1% projected growth •75% Tourism Promotion Fund •25% Transportation Fund •New contract adopted via Reso 46 (Series 2023) to include: •Marketing Plan •Staffing Welcome Centers •Winterskol and Food & Wine •Partnership with Forest Service •Admin Offices Good Faith Intent to Relocate •Target Reserve: $300,000 •Loaned out during COVID •$164,464 repaid at end of 2022 •Anticipate full repayment by end of 2024 83 84 Summary Tourism Promotion Fund Questions 84 FY24 Budget Development Public Education Fund – 131 Fund Pete Strecker – Finance Director October 17, 2023858585 PUBLIC EDUCATION FUND FINANCIALS 86 •Dedicated 0.3% Sales Tax •Commenced Jan 1, 2013 (Reso 84, 2012) •Renewed Jan 1, 2017 (Reso 104, 2016) •Renewal Jan 1, 2022 (Reso 69, 2020) •Sunset Scheduled Dec 31, 2026 •Pass Through of Collections •98% to Public Education Fund •2% Administration •Separate from City’s Tobacco Tax Support • Contract Aug 31, 2021 (Reso 99, 2020) •$250,000 / yr for 3 years 2024 2025 2026 2027 2028 Request Projection Projection Projection Projection Opening Balance $0 $0 $0 $0 $0 0.3% Sales Tax - Sunset $4,485,360 $4,664,770 $4,851,360 $5,045,410 $5,247,230 Other Revenues $0 $0 $0 $0 $0 Total Revenues $4,485,360 $4,664,770 $4,851,360 $5,045,410 $5,247,230 61000 - Fund Admin.$89,710 $93,300 $97,030 $100,910 $104,940 61000 - Fund Disb.$4,395,650 $4,571,470 $4,754,330 $4,944,500 $5,142,290 Total Uses $4,485,360 $4,664,770 $4,851,360 $5,045,410 $5,247,230 Ending Fund Balance $0 $0 $0 $0 $0 Change in Fund Balance $0 $0 $0 $0 $0 86 87 Summary Public Education Fund Questions 87 FY24 Budget Development Debt Service Fund – 250 Fund Pete Strecker – Finance Director October 17, 2023888888 89 Total Debt Outstanding: $50.6M Parks and Recreation Bonds $11,040,000 21.8% Facility Bonds $39,535,000 78.2% As of 1/1/2024 •Included in 250 Fund: •New City Hall ($23.4M) •Aspen Police Department ($15.6M) •Parks & Open Space ($11.0M) •Included in 431 Fund: •CCEC Balance ($600K) 89 90 Annual Debt Payments: $6.4M Parks and Open Space Fund Outstanding Principal Scheduled Term Date 2024 Annual Debt Service Payment Sales Tax Revenue Bonds – Series 2012 $5,225,000 11/1/2032 $154,713 Sales Tax Revenue Refunding Bonds – Series 2013 $4,885,000 11/1/2025 $2,590,400 Sales Tax Revenue Bonds – Series 2014 $930,000 11/1/2025 $492,200 Electric Utility Fund Outstanding Principal Scheduled Term Date 2024 Annual Debt Service Payment Direct Placement Loan – Series 2019 (CCEC Facility)$600,000 12/1/2025 $352,400 General Fund, Stormwater, Info Technology Funds Outstanding Principal Scheduled Term Date 2024 Annual Debt Service Payment Certificates of Participation – Series 2017 (APD)$15,575,000 11/1/2046 $1,153,750 Certificates of Participation – Series 2019 (City Hall)$23,360,000 11/1/2048 $1,658,000 90 91 Summary Debt Service Fund Questions 91