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HomeMy WebLinkAboutminutes.council.19860317Continued Meeting Aspen City Council March 17, 1986 JAMES E. MOORE POOL IMPROVEMENTS 1 RFTA CITY ROUTE RECOMMENDATIONS 5 ASPEN MOUNTAIN LODGE GMP DATE EXPANSION 5 CITY HALL RENOVATION 6 9 Continued Meeting Aspen__Clty Council - March ~7 . 1986 Mayor Stirling called the meeting to order at 5:10 p.m. with Councilmembers Fallin, Isaac, Collins and Walls present. JAMES E. MOORE POOL IMPROVEMENTS City Manager Schilling reminded Council in September 1984, they were presented with a petition signed by 150 citizen soliciting Council's support in a pool improvement project as well as covering the pool to make it a year round facility. Council created a study committee, who recommended to Council in spring 1985 that the city move on with a f easibility study. Schilling told Council the committee was Clark Smythe, George Madsen, and Jim Burks, who worked through the selection process, made field trips, and did a lot of work on this project. Clark Smythe told Council the committee gathered a lot of knowledge about similar types of facilities. Smythe said the committee met with the architects and engineers to go over the various alternatives. Smythe said this process eliminated a lot of the alternatives which did not seem to work. Michael Ernemann said the consultants first examined the existing facility to determine whether the facility was worth expanding and improving. Ernemann presented a slide show of the existing facility illustrating the areas that seem to need remedial work. Ernemann said the consultants met with the pool maintenance and manager staff. Ernemann told Council the pool is in reasonably good shape. Ernemann said a cost estimate for replacing the pool is about 5400,000. This cost indicates it does not make sense to require the redevelopment of the existing pool. Ernemann said there is no handicap access route to the pool currently. Ernemann showed the cosmetic work to be done to the exterior wood. Water is entering the structure and the soffit is pealing and deteriorating. There are some operational problems with the irrigating system. Ernemann told Council there are a lot of little problems that can easily be cleaned up. The pool basin needs to be replastered, which should be done every 5 years. The tiles around the pool need to be replaced. Ernemann pointed out the pool has neither a gutter nor a surge tank. These findings indicate it made sense to go on exploring covering the pool. Ernemann said the inside of the facility needs cosmetic work, some mechanical and plumbing work. Ernemann said they looked at the site, set backs, and ownership. There is a 100 foot setback from Maroon Creek road which comes between the pool and existing building. The pool cover will be within the setback. The city owns an acre to the west of the existing building. The land to the north is owned by James Moore, and the land to the south is a parking lot and playing facilities. The consultants looked at 1 Ccmtinued Meeting Aspen City Council March 17 , 1986 the site to see what they could do to make it a more complete facility. Ernemann said they have also looked at what to do with the pool cover during the summer months. An idea is to take the pool enclosure in the summer months and move it elsewhere for other uses, conferences, ballet practice space. Ernemann pointed out two alternatives of where to move the enclosure; either property currently owned by the city or to the north on land owned by the Moores. Alternative A would allow the enclosure to be placed on tracks and slide it over. Alternative B would mean it would have to be a deflatable structure that could be moved. Ernemann said they f eel using the city's 1 and (B) makes more sense than trying to acquire the land from Moore. Alternative B would necessitate the removal of some vegetation but is in better proximity to the existing buildings and parking lot. Ernemann said the consultants looked at three alternative structures. One is a rigid structure with a space frame; 2 is an inflated bubble going all the way to the pool deck; 3 is an inflated bubble which sits on a post and beam system. Ernemann told Council they evaluated each alternative for cost, lif e cycle costs, energy use, and determined alternative 3 makes the most sense. Ernemann said alternatives 2 and 3 are one-third the cost of alternative 1. Ernemann showed slides of some examples of the 3 alternatives looked at. The roof of this structure does not exceed 28 feet f rom the pool deck and would not be 12 or 15 feet higher than the road going by. Ernemann told Council the consultants investigated adding to the heating of the pool with solar energy. They are proposing using the existing building to support solar collectors. Ernemann recommended the existing building be added on to expand the shower and locker facilities, to provide handicap access and to add a storage and mechanical building for the expandable bubble. Ernemann said this type bubble is designed not to hold snow. They are translucent at night. Ernemann told Council the Snowmass bubble recently supported men shoveling snow off t he bubble in a very heavy storm. Pat Dobie, Banner Associates, said the pool has to be resurfaced. Dobie told Council the city is paying $16,000 in natural gas to heat the pool for 6 months of the year. Dobie said without a solar heating system to operate the pool year round, the heating bill will increase substantially. Dobie said he f eels the city can save $8500 year in natural gas costs by adding solar heating. Dobie said they are proposing modifications to the pool, upgrading the plumbing, insulating the building, structural improvements to the roof to support the solar collectors at $15,000. The other major expense will be $24,000 to add 600 2 Continued Meeting Aspen City Council March 17. 1986 additional square feet for shower and locker areas. Dobie presented a break down of the costs to cover the pool into foundation, backfill, the membrane, heating and lighting systems, the mechanical system and a storage room for the membrane during the summer. Ernemann said the costs to move and use the bubble during the summer months have not been included. Dobie pointed out the mechanical and inflating systems would be located to service the bubble in either location. The total estimated costs for the 12,000 square feet structure is $295,000. Additional improvements are site work, access ramp, landscaping for a total of $484,000 with 556,000 f or design and construction management fees totalling 5540,000. Dobie told Council the consultants looked at the cost of deepening and lengthening the pool. The pool is 9 feet deep, and the recommended depth for a 1 meter board is 12 feet deep. The pool is a 25 yard pool, and they have recommended changing it to a 25 meter pool. Dobie said if the city were to have competitive events at the pool, racers in the outside lanes would have a handicap because of the lack of gutters, which causes a backwash. Dobie said a gutter would also act as a surge tank. The pool is currently consuming about 100,000 gallons of water a month, which is primarily to due the lack of a surge tank in the pool. A surge tank would act to hold the water in the pool rather than having it run out of the system. Dobie said installing a surge tan k should cause a savings of about 50,000 gallons of water a month. Dobie said the consultants recommended putting new the in the pool to delineate the lane markers and racing targets. A recommended addition as an alternative is a score board and electronic timing system. Dobie suggested this item could be donated by a local business. Replacing the deck around the pool with a new concrete slab has been recommended as an alternate item. Dobie presented operating costs for a 4 month season versus a 12 month season from 522,000 to 559,000 factoring in the cost savings from the solar collectors. Schilling said the committee is recommending that items like extension and deepening the pool be bid as additive alternatives and not be included in the base project to find out what the market will charge to do the alternative work. Mayor Stirling said the Council has budgeted 5500,000 in the capital improvement program for this project. Mayor Stirling asked the height of the proposed enclosure in alternative #3. Ernemann said the plan shows 28 feet from the pool to the top of the bubble, which will be 20 feet above Maroon creek road. Ernemann said when they designed this, not everything has to be done at once. Ernemann pointed out the 28 foot bubble allows head clearance for a 3 meter board. Ernemann told Council to go lower than 28 feet 3 Continued Meeting Aspen City Council March 17. 1986 creates a structure which gets flat in terms of snow sliding off. Ernemann said a lower building would cost more to operate. Dobie told Council this is within the height limitations f or the zone district. Mayor Stirling asked about the humidity. Dobie said the humidity will be taken care of through the heat exchanging system. Mayor Stirling asked the costs of moving the structure to site B, if Council were to do that. Dobie said it will cost about $1400 a year in labor to take down and put up the structure. Ernemann said when folded up, this bubble will occupy a volume of a 6 foot cube. Ernemann said in order to store the bubble, it has to be dry. Ernemann told Council there is a bubble like this at the Broadmoor, which has been there for 15 years and is still in good shape. Ernemann told Council the bubble will have a 5 year warranty and a life expectancy of 15 to 20 years. Smythe said the recommendation of the committee is not to keep the cover up all year because of the ambience and the temperature factor. Councilman Collins asked about the acoustics in the bubble. Dobie said these can be improved by texturing the concrete walls, and this should not be as loud as a traditional tennis bubble. Ernemann said they are advising the apron around the pool be expanded to accommodate teaching seasons and team gatherings. Jim Burks, school district, told Council they school used the pool during this year's expanded season and the physical education teachers were very encouraged about using the pool. Mayor Stirling asked if the school district will participate in the annual operating costs of the pool. Burks said the 1987 budget will not allow them to increase any programs. Burks said the city and the school have several reciprocal programs, sharing facilities. Burks said they will have to re-evaluate these programs to see the equity. Schilling said there will be additional revenue from increased usage; however, the pool will not pay its own way. Council asked for figures of usage during the summer, as well as how much revenue may be generated from year-round use. Councilman Collins asked if there is a preliminary construction schedule. Dobie said the best situation would be to start construction in the fall so the pool could be open for the summer of 1987. Dobie said he feels it will take 3 months to do the exterior work. Schilling said the committee has done a great deal to keep this project going f orward. Mayor Stirling said the capital improvement program will be discussed and decided upon March 24, 1986. 4 Continued Meeting Aspen City Council March 17, 1986 RFTA CITY ROUTE RECOMMENDATIONS Mayor Stirling said the public hearing has been put off until March 25 and Council could discuss this at their March 24th regular meeting. Councilman Collins requested Council get copies of the detailed analysis with passengers per mile for each different city route before the next Council meeting. ASPEN MOUNTAIN LODGE GMP DATE- EX-PANSION John Doremus is requesting Council to extend the GMP deadline for obtaining a building permit for the Aspen Mountain Lodge project. Doremus said the project has been going through some tribulations, and the applicant feels that a strict interpretation of the Code could be construed that their deadline is March 24, which is the next Council meeting. Doremus said their only alternative is to obtain a building permit, which does not make sense because it is not known who will build the project. Doremus said they were not able to submit this request earlier because of circumstances of ownership and the foreclosure, which only happened last week. Doremus said the letter outlines a showing of diligence, which is required for a GMP extension. They have spent over $1,000,000 on the demolition and upgrading of the Continental inn. Doremus said he feels this extension is in the best interests of the community. City Manager Schilling said the community has a big investment in this project. Schilling said he feels it would be a shame to have this project expire on a bureaucratic technicality. Mayor Stirling moved to suspend the rules and regulations and make a decision on the request from the Aspen Mountain Lodge for an extension; seconded by Councilwoman Fallin. Councilman Isaac said he is concerned about the community not having any notice on this issue. City Attorney Taddune read Section 24-11.7(4) stating the Council may grant an extension in the GMP deadline by a showing of diligence and good cause by the applicant and based on a finding that the extension is in the best interest of the community, which action is within the sole discretion of the Council. Mayor Stirling asked if the community would be disadvantaged by Council taking this action. Taddune told Council the planning office does not have a problem with this request; however, because it came up at the last moment, there was no opportunity to comment. All in favor, with the exception of Councilman Collins. Motion carried. 5 Continued Meetin4 Aspen City Council ~ March- 17 . --1986 Mayor Stirling pointed out the redemption period is 75 days, so a 180 day extension is not unreasonable. Mayor Stirling asked if there is a precedence f or this extension. Taddune said Council has granted several extension, most recently the Carriage House. Mayor Stirling said there has been a great investment in this project, and it is in the community's interest that Council grant an extension to give the applicants an opportunity to move forward with thi s project . Councilman Collins why the applicant does not get a building permit now. Doremus said pulling a permit does not make sense on a project where the ownership is in jeopardy and every time another element comes into the application, there will be changes or redesign. Doremus said in a PUD any changes calls for an amended approval. Bob Hughes, representing Commerce Savings, told Council there are so many people with a legitimate interest in the project, everyone has to review every request . Councilman Isaac moved to extend the GMP allotment deadline for 180 days for the Aspen Mountain Lodge project; seconded by Councilwoman Fallin. Councilman Collins asked if there are other extension available. Taddune said there is extension after an applicant submits a building permit. Doremus told Council once this project breaks ground, they are in a non-stop situation. All in favor, with the exception of Councilman Collins. Motion carried. CITY HALL RENOVATION Mayor Stirling said Council needs to determine whether to proceed with an addition to the east of city hall or go into the basement alternative. City Hall is part of the capital improvement program which will be decided on at the March 24th Council meeting. Councilwoman Fallin moved to adopt the annex plan for city hall; seconded by Councilwoman Walls. Mayor Stirling asked if the decision is to build the annex, what more would happen in the basement of existing city hall. D av e Gibson said they plan to underpin the floor in a better fashion than it is now. This will not require any more digging. Mayor Stirling asked about a cost of a basement under the annex. Gibson said to do a raw basement under city hall would be $75 per square foot. Gibson said a storage basement under the annex would be S54 a square foot; a raw basement would be $41 per square foot. The annex is 3200 square feet. A raw basement has 6 Continued Meet' n As en Ci Counc' - ~ Mar h-_1~`,__ 1986 no slab, no code required fireproofing on the stairs; a storage basement would have lights, fireproofed stairs, elevator stop and a slab. Gibson told Council the 5170,000 for the basement under the annex would be an additive cost. Gibson said the high cost to create a raw basement under the existing city hall is due to underpinning, which is time consuming. Assistant City Manager Mitchell pointed out that the difference between the basement plan and the annex plan is 590,000. Councilwoman Fallin said if the annex plan is picked, city offices can stay where they are without interruption, then the city offices can be moved into the annex while the work is done on city hall. Councilwoman Fallin said she feels digging a basement under the existing city hall and trying to improve it will cost more money in the long run. More difficulties are run into in that type construction. Councilwoman Fallin said city hall may need the space in the basement under the existing hall in the near future. Councilwoman Walls agreed that it is not known what construction people will run into when they try to dig under an old building. Mayor Stirling said the annex plan costs more than the basement. Mayor Stirling said the additional space may invite growth rather than invite the challenge of efficiency and productivity. Mayor Stirling said the annex would be putting a building into open space. Mayor Stirling said he feels the basement plan retains the integrity of the existing building. Assistant City Manager Mitchell said either plan, the basement or the annex, would add exactly the same square f ootage not counting the basement under the annex. Councilwoman Walls said she feels it would be important to add storage space for city records. All in f avor, with the exception of Councilman Isaac and Mayor Stirling. Motion carried. Mitchell suggested having the architects do the schematics for the basement under the annex, and bid this as an alternate. Council can make the decision about the basement at a later time, after seeing the costs. Clark Smythe said he feels the city should build an entirely new city hall, with better and more efficient space, and use the existing city hall for other things. Councilwoman Fallin asked if the staff is continuing with the privatization concept. Mitchell said the staff will hav a more information in about a month, and there are some good possibilities. Councilwoman Fallin moved to adjourn at 6:50 p.m.; seconded by Councilwoman Walls. All in favor, motion carried. 7 ~ / ~/ ~ ~., c ~, ~. ;~'' .f