HomeMy WebLinkAboutordinance.council.022-87 ORDINANCE NO. ~_
(Series of 1987)
AN ORDINANCE RECOGNIZING GENERAL FUND REVENUES OF $11,120;
APPROPRIATING GENERAL FUND EXPENDITURES OF $81,640; TRANSFERRING
$1,000 FROM THE GENERAL FUND TO THE EMPLOYEE RETIREMENT FUND;
RECOGNIZING WHEELER TRANSFER TAX FUND REVENUES OF $27,500;
APPROPRIATING WHEELER TRANSFER TAX FUND EXPENDITURES OF $27,500;
RECOGNIZING ASSET REPLACEMENT FUND RSVENUES OF $10,310; APPROP-
RIATING ASSET REPLACEMENT FUND EXPENDITURES OF $28,140; APPROP-
RIATING LODGE AREA SPECIAL IMPROVEMENT DISTRICT CAPITAL PROJECTS
FUND EXPENDITURES OF $10,000; APPROPRIATING ELECTRIC FUND
EXPENSES OF $391,925; APPROPRIATING EMPLOYEE RETIREMENT FUND
EXPENDITURES OF 76,000;
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter,
the City Council may make supplemental appropriations; and
WHEREAS, the City Manager has certified that the City has
unappropriated current year revenues available for appropriation
in the General Fund; Wheeler Transfer Tax Fund; Asset Replacement
Fund, Lodge Area Special Improvement District Capital Projects
Fund; Electric Fund; and Employee Retirement Fund; and
WHEREAS, the City Council is advised that certain expendi-
tures, revenues and transfers must be approved,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF ASPEN, COLORADO:
Upon the City Manager's certification that there are current
year revenues available for appropriation in the General Fund,
Wheeler Transfer Tax Fund, Asset Replacement Fund, Lodge Area
Special Improvement District Capital Project Fund, Electric Fund,
and Employee Retirement Fund, the City Council hereby makes
supplemental appropriations as itemized in Exhibit "A" attached.
If any section, subsection, sentence, clause, phrase or
portion of this ordinance is for any reason held invalid or
unconstitutional by any court of competent jurisdiction, such
portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the
remaining portion thereof.
A public hearing on the ordinance shall be held on the
/._~t<_. day of ~/~~ _, 1987, at 5:00 p.m. in the
City Council Chamber, Aspen City Hall, Aspen, Colorado.
INTRODUCED, READ AND ORDERED published as provided by law by the
City Council of the City of Aspen, Colorado, at its regular
meeting held at the City of Aspen,__ _. J_ , 1987.
William Stirling, Mayor
Kathryn Koch, City Clerk
. i.~~/~-'- day of
FINALLY adopted, passed and approved on the
William Stirling, Mayor
ATTEST:
,I/A '
Kathryn ~och, City Clerk
GENERAL FUND
Rev enue s
C.C.L.C.
Contribution (3,150)
Environmental Health
County Share (4,470)
(see department memo)
Parks
Correct Resolution (3.500)
Total Revenues (11,120)
Expenditures
Contributions
Aspen Film 3,000
(1986 carry forward)
C.C.L.C.
Mall improvements 3,150
(contribution)
Fountain repairs 5,000
(1986 carry forward)
Finance
Printing fees 1,800
(1986 carry forward)
Planning
update City code 26,100
(1986 carry forward)
Education 1,000
(Excellence in listening)
Engineering
Professional fees 9,000
(1986 carry forward)
Environmental Health
Operations 10,040
(see department memo)
Education 750
(Excellence in listening)
G EN ERAL FU ND
Expenditur es
Animal Control
Shelter improvements 1,000
(1986 carry forward)
Parks
Trees 3,500
(correct resolution)
Employee Housing
Anderson house 7,300
(1986 carry forward)
Castl eridge
Professional fees 10,000
(1986 carry forward)
Total Expenditures 81,640
To Employee Retirement Fund 1,000
(Accounting entry)
Total Transfers 1,000
WHEELER TRANSFER TAX FUND
Rev enue s
Note revenue (27,500)
(1986 carry forward)
Total Revenues (27,500)
Expenditures
Computer equipment 27,500
(1986 carry forward)
Total Expenditures 27,500
ASSET REPLACEMENT FUND
Rev enue s
Note revenue (10,310)
(1986 carry forward)
Total Revenues (10,310)
Expenditur es
Finance
Computer equipment 11,080
(1986 carry forward)
Engineering
Vehicle 10,310
(1986 carry forward)
Data Processing
Computer upgrade 6,750
(1986 carry forward)
Total Expenditures 28,140
LODGE AREA SPECIAL IMPROVEMENT DISTRICT CAPITAL PROJECTS FUND
Expenditures
Professional fees 10,000
(1986 carry forward)
Total Expenditures 10,000
EL ECTRIC FUND
Expenditures
Equipment 2,450
(1986 carry forward)
Maroon Creek Hydro Project 385,800
(1986 carry forward)
Gibson street lighting project 3,675
(1986 carry forward)
Total Expenditures 391,925
Exhibit "A" cont.
EMPLOYEE RETIREMENT FUND
~xpenditur es
Accounting entry 76,000
Total Expenditures 76,000
From General Fund (1,000)
(accounting entry)
Total Transfers (1,000)
TO: Mayor & City Council '.~','~
THRU: Robert S. Anderson, Jr., City Manager
FROM: Dallas D. Everhart, Finance Departmenrx~-u-'--
DATE: June 8,1987
RE: Appropriation Ordinance No. ~__ , Series of 1987.
SUMMARY: Staff recommends approval of this appropriation ordi-
nance. You have previously reviewed most of these
items.
BACKGROUND and PREVIOUS COUNCIL ACTION: Refer to Exhibit "A" of
the Ordinance for details of each item. Most items
have been previously approved by Council or are
correcting previous budget entries. The following items
require additional explanation:
C.C.L.C. Revenue and Expense $3,150 - To recognize
contribution from The Grill restaurant and subsequent
expense.
Environmental Health Revenues and Expenses - see
department memos. Also, $750 to attend the excellence
in listening seminar.
Planning $1,000 - To attend the excellence in listen-
ing seminar.
1986 carry forward items - During the 1986 budget year,
Council approved several expenditures and associated
revenues which were not actually realized during the
year, but the items were ordered during the year.
These items were received and paid for in 1987. It is
therefore necessary to re-appropriate these previously
approved 1986 budget items. The revenues identified as
1986 carry forward are for lease purchase items. The
ordinance authorizes the necessary re-appropriation.
RECOMMENDATION: We recommend approval of this appropriation
ordinance.
PROPOSED MOTION: The proper motions on first reading would be:
1. "I move to read Ordinance No.~-., Series of 1987."
2. "I move to adopt Ordinance No.~, Series of 1987
on first reading."
The proper motion on second reading would be:
1. "I move to adopt Ordinance No.~Q, Series of 1987."
CITY MANAGER RECOMMENI~TIONS: ~ ,.'~>'z-~--'~-'~-'--~f' c'~'~'--'~
ASPEN~I~PITKIN
ENVIRONMENTAl- HEALTH OEPARTMENT
TO: Aspen City Council
Board of County Commissioners
Lynn Dunlop, County Finance Dept.
Cindy Shafer, Aspen Finance Dept.
Robert S. Anderson, Jr.
Through:
City Manager
Tom Oken
Acting County Manager
From: Thomas S. Dunlop, Director
Environmental Health Department
Date: July 7. 1987
Re: Supplemental Budget Request
SUMMARY:
This is an up-date of a previous request by this Department,
dated May 14, 1987, to Council and the Board to appropriate
additional funds for continued operation of the Environmental
Health Department.
This office received a letter from the Colorado Health Department
dated June 26, 1987 offering a contract to perform Consumer
Protection activities for the sum of $ 31,907.38. The contract
dates are from July 1, 1987 through June 30, 1988.
BACKGROUND AND PROBLEM DISCUSSION:
Problem discussion was defined in the May 14, 1987 memorandum.
The change that will be made now is the reduction of the
requested amount by the sum of the contract offer. In other
words, the summary table should appear as follows:
Note: The amount shown should be divided in half and split
between the City and County when indicated with an *. The
remainder will be funded by the City of Aspen.
Item Requested Amount
Air Pollution equipment relocation $ 1,100.00
*Telephone charges 1,200.00
*Self improvement course 300.00
*Office supplies 500.00
*Data processing supplies 300.00
130 South Galena Street Asl~en, Colorado 81611 303/925-2020
ASPEN~PITKIN
ENVIRONMENTAL HEALTH DEPARTMENT
1987 Supplemental Budget Request Up-Date
July 7, 1987
Page 2
*Additional printing 600.00
*Restaurant food safety book to
be distributed to all restaurants 400.00
*Compuserve and Login information
network 1,600.00
*Vacation liquidation 4,040.00
$10,040.00
City share = $ 5,570.00
County share = 4,470.00
$10,040.00
The major change in this table compared with that of May 14, 1987
is the absence of $ 16,000.00 previously requested to cover the
anticipated loss of the 1987-88 contract.
The City and County Finance Departments have been made aware of
this status change.
This Department is well aware of the fact that the next budget
session of the Colorado General Assembly in 1988 may, in fact,
cause a similar situation to occur whereby funds may be threaten-
ed that are destined for this office. Throughout the next few
months there will be an attempt made to work with the Colorado
Health Department and the Colorado Legislature to review alter-
nate funding methods for Consumer Protection activities.
Examples would be cash funding of programs, mixed funding between
the General Fund and cash funding or re-allocation of license
fees currently being directed to the General Fund back to the
Colorado Health Department for distribution to local health
departments.
FINANCIAL IMPLICATIONS:
As was stated in the May 14, 1987 memorandum, the two fund
sources to consider in your deliberations are the 1987 General
Fund contingency or 1986 General Fund savings.
RECOMMENDATION:
The recommendation of this Department is that Council and the
Board approve the expenditure of funds requested in this memo-
randum. ~
130 South Galena Street Asl~enj Colorado 81611 303/925-2020
ASPEN~PITKIN
ENVIRONMENTAL HEALTH OEPARTMENT
1987 Supplemental Budget Request Up-Date
July 7, 19 87
Page 3
PROPOSED MOTION:
a) I move that Council/the Board approve and authorize the
expenditure of funds requested and defined above and in the
memorandum dated May 14, 1987.
b) I move that Council/the Board disapprove the expenditure of
funds requested and defined above.
CITY/COUNTY MANAGER RECOMMENDATIONS: _! ~;F&~,{.
130 South I~alena Street Asl~en, Colorado 81611 303/925-2020
ASPEN~PITKIN
ENVIRONMENTAL HEALTH OEPARTMENT
MEMORANDUM
TO: Aspen City Council
Board of County Commissioners
THROUGH: Robert S. Anderson, Jr.~
City Manager
John Eldert
County Manager
FROM: Thomas S. Dunlop, Director--/~ ~
Environmental Health Dept.
DATE: May 14, 1987
RE: Supplemental Budget Request
SUMMARY:
This is a request for Council and the Board to allocate and
appropriate the below documented funds to the Environmental
Health Department to allow continued operation within defined
guidelines for the remainder of 1987.
PREVIOUS COUNCIL AND BOARD ACTION:
None.
BACKGROUND AND PROBLEM DISCUSSION:
This Department has and is being faced with unforeseen expendit-
ures due to many circumstances, some of which are not under our
control. Current budget documents indicate that this department
has $6,000.00 remaining of a $16,000.00 operational amount with
three quarters of the year remaining. In order to remain
fiscally responsible for the remainder of 1987 this appropriation
is being requested now rather than waiting until the end of the
year.
The Environmental Health Department has no contingency budget for
such requests. Therefore, the requested amount must be allocated
from other sources.
The Finance Department calculated that in 1986 the Environmental
Health Department revenue budget was $ 41,697, actual revenue was
$ 54,999 ( not including County reimbursement), and the expendit-
ure budget was $ 195,485 with actual expenditures totalling
$ 192,137. This results in a positive variance of $ 16,650.
130 South Galena Street Asl~en, Colorado 81611 303/925-2020
ASPEN~i~PITKIN
ENVIRONMENTAL HEALTH OEPARTMENT
1987 Supplemental Budget Request
May 14, 1987
Page 2
Note: The amount shown should be divided in half and split
between the City and County when indicated with an *. The
remainder will be funded by the city of Aspen.
Request:
Item Requested Amount
Air Pollution equipment relocation $ 1,100.00
* Telephone charges 1,200.00
* Self improvement courses 300.00
* Office supplies 500.00
* Data Processing supplies 300.00
* Additional printing 600.00
* Restaurant food safety book to
be distributed to all restaurants 400,00
* Compuserve and Login information 1,600.00
network
* Vacation liquidation 4,040.00
* State contract cancellation 16,000.00
$ 26,040.00
City share = $ 13,570.00
County share = 12,470.00
$ 26,040.00
Air pollution equipment was removed from the KSNO radio tower due
to potential liability that may have faced the City. The
equipment was purchased with City funds only, therefore it
belongs only to that political entity.
Telephone charges were estimated for 1987 budget purposes with no
actual basis or history since departments had not been respons-
ible in the past for this item. Actual costs for this line item
are double the amount that was estimated.
The City has offered Personal Goal Setting courses in the past to
employees. There are persons within the Environmental Health
Department that wish to attend such a self improvement course.
The city Personnel office is the sponsor.
130 South Galena Street Asl~en, Colorado 81611 303/925-2020
ASPEN~PITKIN
ENVIRONMENTAL HEALTH DEPARTMENT
1987 Supplemental Budget Request
May 14, 1987
Page 3
office supply budgets have been covering the expenses for other
unbudgeted items such as data processing supplies and printing.
Data processing supplies are needed to cover the Department for
the remainder of 1987. eg. printer cartridges for the laserjet,
printer ribbon, word perfect upgrade, etc. Funds from office
supplies have been the source for these purchases over the past 4
months.
Additional printing will involve development of office complaint
forms, receipt forms, letter head and envelopes.
The restaurant food safety book will be free to all local
restaurants. It will be provided to us by the National Restaur-
ant Association at $ 2.20 each. The value of the information
contained in the book is worth the City and County offering it
free so the information reaches as many establishment operators
as possible.
Compuserve and Login are information sources from industry and
government on literally hundreds of current topics that this
office uses. To be exact, status of superfund legislation and
actions and air pollution technical review topics as well as many
others. The costs associated with Compuserve are modem purchase,
monthly access charge and estimated hourly use charge. The Login
costs will be for the estimated hourly use charges.
The vacation liquidation memo is attached with appropriate
comments.
Colorado contract supplement is requested due to the recent State
Legislative action that removed all funding from counties that
had contracts with the Colorado Health Department to perform
Consumer Protection activities. The elected officials have the
option of reducing services, cash funding the programs through
user fees, allocating general fund money into the programs or a
combination of the above. It is the request at this time that
general fund money make up the difference lost by the State
action for the remainder of 1987. A more comprehensive approach
will be offered prior to the conclusion of the 1988 budget
process. As a reminder, the services that will be impacted by
this fund reduction include inspections of food service estab-
lishments, retail markets, child care centers, summer camps,
mobile home parks, schools, campgrounds, motels, hotels, food
manufactures and food warehouses. Conversations with both city
and County Managers agree with the approach of using General Fund
money to carry the program through the remainder of 1987.
130 South Galena Street Aspen, Colorado 81611 303/925-2020
ASPEN~PITKIN
ENVIRONMENTAL HEALTH DEPARTMENT
1987 Supplemental Budget Request
May 14, 1987
Page 4
FINANCIAL IMPLICATIONS:
The City and County Finance Departments as well as the Administ-
ration Managers have been made aware of the current status of
these issues.
In a conversation with Cindy Shafer it is evident that there are
two fund sources to consider in your deliberations. They are the
1987 General Fund contingency or 1986 General Fund savings.
RECOMMENDATION:
The recommendation of this Department is that Council and the
Board approve the expenditure of funds requested in this memo-
randum .
PROPOSED MOTION:
a) I move that Council/the Board approve and authorize the
expenditure of funds requested and defined above for the reasons
given.
b) I move that Council/the Board disapprove the expenditure of
funds requested and defined above.
CITY MANAGER RECOMMENDATIONS:
130 South Galena Street Aspen, Colorado 1~1611 303/E~25-2020
ASPEN~bPITKIN
ENVIRONMENTAL HEALTH OEPARTMENT
MEMORANDUM
TO: Aspen City Council
THROUGH: Robert S. Anderson, Jr., City Manager
FROM: Thomas S. Dunlop, Director/-~
Environmental Health Dept.
DATE: April 28, 1987
RE: Accumulated Vacation Time Adjustment
SUMMARY:
This is a request to have the City pay me for 210 hours of
accumulated vacation time that I will not be able to use. The
actual request is to take 210 hours from vacation accumulated.
As a point of information my current vacation/sick leave/non-comp
balance is as follows (as of February 19, 1987):
Vacation 288.0 hrs.
Vacation accum, over the maximum ........ 218.5 hrs.
Sick leave ........ 720.0 hrs.
Sick leave accum over the maximum- 90.5 hrs.
Non-comp time accumulated 1,076.0 hrs.
PREVIOUS COUNCIL ACTION:
None, as this has never been requested in this format before.
BACKGROUND AND PROBLEM DISCUSSION:
I have never anticipated having to ask for this since I have
always felt that my job responsibilities demanded more time than
the usual 40 hour week. However, there have been extenuating
circumstances over the past few months that have driven me to now
make this request.
Due to a family emergency in November 1986 my wife and I made a
trip to Iowa that was not anticipated and other circumstances
that impacted my personal budget in January 1987, this request is
made. (I will provide details of the emergency in a separate
memo should you desire).
Section 6.1 (h) of the City of Aspen Personnel Code dictates the
criteria to take payment in lieu of vacation. I qualify under
items 1 and 3. However, item 2 requires adequate budget be
available in the department, that does not exist in this case.
130 South (~alena Street Aspen, Colorado 81611 303/925-2020
ASPEN~bPITKIN
ENVIRONMENTAL HEALTH DEPARTMENT
Accumulated Vacation Time Adjustment
April 28, 1987
Page2
FINANCIAL IMPLICATIONS:
The Environmental Health Department has no contingency budget for
such requests. Therefore, the requested amount (defined below)
will have to be allocated from other sources.
I have met with Cindy Shafer from the Finance Department. It is
her suggestion that the money be recovered from the 1986 city
budget. Specifically, the Finance Department calculated that in
1986 the Environmental Health Department revenue budget was
$ 41,697, actual revenue was $ 54,999 (not including County
reimbursement), and the expenditure budget was $ 195,485 with
actual expenditures totalling $ 192,137. This results in a
positive variance of $ 16,650.
The direct implications are:
Requested vacation hours relinquished to the city ...... 210
Hourly rate $ 19.24
Total ......... $ 4040.40
RECOMMENDATION:
I recommend Council authorize the expenditure of funds defined
above for the reasons given.
PROPOSED MOTION:
a) I move that Council approve the expenditure of funds defined
above for the reasons given.
b) I move that Council disapprove the expenditure of funds
defined above.
CITY MANAGER RECOMMENDATIONS: ~ ~ ~.~ /~' ~6~-/~ ~F~,
130 South Galena Street Aspen, Colorado 81611 303/925-2020