HomeMy WebLinkAboutordinance.council.057-95
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ORDINANCE NO. 57
(Series of 1995)
AN ORDINANCE RECOGNIZING GENERAL FUND REVENUE OF $2,889,921;
APPROPRIATING GENERAL FUND EXPENDITURES OF $3,254,884; TRANSFERRING
$45,000 FROM THE GENERAL FUND TO THE TRANSPORTATION/PARKING FUND;
APPROPRIATING PARKS AND OPEN SPACE FUND EXPENDITURES OF $150,000;
APPROPRIATING HOUSING/DAYCARE FUND EXPENDITURES OF $167,900;
APPROPRIATING CEMETERY LANE IMPROVEMENT DISTRICT FUND
EXPENDITURES OF $207,224; APPROPRIATING ELECTRIC FUND EXPENSES OF
$48,000; APPROPRIATING TRANSPORTATION/PARKING FUND EXPENSES OF $45,000;
APPROPRIATING WATER PLACE HOUSING FUND EXPENSES OF $189,981; AND
ESTABLISHING A "WATER PLACE HOUSING FUND";
WHEREAS, by virtue of Section 9.12 of the Home Rule Charter, the City Council may
make supplemental appropriations; and
WHEREAS, the City Manager has certified that the City has unappropriated current year
revenues available for appropriation in the General Fund, Parks and Open Space Fund,
Housing/Daycare Fund, Electric Fund, Transportation/Parking Fund and the Water Place
Housing Fund; and unappropriated prior year fund balance available in the General Fund, Parks
and Open Space Fund, Housing/Daycare Fund, Cemetery Lane Improvement District Fund,
Electric Fund and the Transportation/Parking Fund; and
WHEREAS, the City Council is advised that certain expenditures, revenues and transfers
must be approved,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF ASPEN, COLORADO:
Section 1
Upon the City Manager's certification that there are current year revenues available for
appropriation in the General Fund, Parks and Open Space Fund, Housing/Daycare Fund,
Electric Fund, Transportation/Parking Fund and the Water Place Housing Fund; and
unappropriated prior year fund balance available in the General Fund, Parks & Open Space
Fund, Housing/Daycare Fund, Cemetery Lane Improvement District Fund, Electric Fund and
the Transportation/Parking Fund; the City Council hereby makes supplemental appropriations
as itemized in Exhibit "A" attached.
Section 2
There is hereby established a Water Place Housing Fund to receive proceeds from the
sale of City owned residential property and other sources authorized by law.
Section 3
If any section, subsection, sentence, clause, phrase or portion of this ordinance is for
any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion
shall be deemed a separate, distinct and independent provision and such holding shall not affect
the validity of the remaining portion thereof.
Section 4
A public hearing on the ordinance shall be held on the 18th day of December, 1995, at
5:00 p.m. in the City Council Chamber, Aspen City Hall, Aspen, Colorado. INIRODUCED,
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READ AND ORDERED published as provided by law by the City Council of the City of
Aspen, Colorado, at its regular meeting held at the City of Aspen, December 11, 1995.
ATTEST:
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John ennett, Mayor
1995.
FINALLY adopted, passed and approved on the
/ f day of V&!.L.11ute.A.--,
ATTEST:
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John BIlnnett, Mayor
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Exhibit "A"
GENERAL FUND
Revenue
Attorney
Westlaw reimbursement J County
(00109-00000-67500)
Community Development-Planning
Design Charette Contribution J State Energy ConseNation Office
(00113-00000-69100)
Recreation
Gymnastics Program Revenue
(00171-00000-64240)
Basketball Programs Revenue
(00171-00000-64395)
Hiking-Playground Program Revenue
(00171-00000-64300)
Misc. Revenue
(00171-00000-69000)
Lottery
Climbing Wall Contributions
(00175-00000-68000)
Asset Management Plan
Cozy Point Bond refunding proceeds
(00191-00000-91000)
Cozy Point Management Fees
(00191-00000-66137)
Snyder Housing Lease Revenue
(00191-00000-66136)
Total General Fund Revenue
Expenditures
Operating Budget:
City Council
Reclassify 1995 Contingency Funds
(00103-03000-88900)
Dean Gordon Trash Compactor Site J Contingency
(00103-03000-82000)
Alternative H additional expenses J Bulk Mailing Cost
(00103-03000-82220)
Contributions
Tate Fisher (Teen Colorado) J Contingency
(00103-03000-84000)
Jazz Aspen Latino Concert J Contingency
(00103-03000-84000)
Arts Council Economic Study J Contingency
(00103-03000-84000)
3
(8,500)
(6,048)
(24,300)
(5,370)
(3,000)
(3,000)
(15,403)
(2,800,000)
(5,000)
(19,300)
(2,889,921 )
(27,871)
600
1,500
400
250
1,500
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Exhibit "A" (cont.)
General Fund (cont.)
Lynn Haines Shimakappu Air Fare I Contingency
(00103-03000-84000)
Energy 2000 Green Cont. Speaker I Contingency
(00103-03000-84000)
Hats for Boards & Commissions I Contingency
(00103-03000-84000)
ACRA Airlines, Tourism Contribution I Contingency
(00102-04324-84036)
Attorney
Westlaw I Purchased Services
(00109-09000-81230)
Finance
Audit Fees I Purchased Services
(00111-11200-82000)
Community Development - Planning
Alternative H Work I Professionai Fees
(00113-13300-82000)
Aiternative H I Additional Expenditures
(00113-13300-82000)
Entrance to Aspen Design Charrette I Professional Fees
(00113-13300-82000)
Streets
Snow Hauling I Rental Fees
(00141-41200-82500)
Recreation
Labor I Temporary Help
(00171-71300-80030)
Operating Budget! Professional Fees
(00171-71300-82000)
Lottery
Climbing Wall
(00175-71500-86220) Contribution Portion
(00175-71500-86200) Lottery Portion
Raise Pool Departmental Distribution
Personnel Raise Pool
City Manager PFP 1995
Personnel
City Clerk
Attorney
Finance
Planning
Engineering
Env, Health
Police
Streets
Parks
Data Processing
Recreation
Ice Garden
(00106-06300-80091 )
(00105-05000-80012)
(00106-06000-80012)
(00107-07000-80012)
(00109-09000-80012 )
(00111-11000-80012)
(00113-13000-80012)
(00115-15000-80012)
(00125-25000-80012)
(00131-31000-80012)
(00141-41000-80012)
(00155-55000-80012)
(00161-61000-80012)
(00171-71000-80012)
(00174-74000-80012)
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435
1,000
1,686
2,000
8,500
11,435
45,000
13,500
6,773
30,000
22,335
10,000
15,403
10,000
(175,528)
8,097
2,157
4,497
3,319
12,701
21,398
7,166
9,796
50,430
15,087
20,064
4,107
8,667
8,042
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Exhibit "A" (cant.)
General Fund (cant.)
Asset Management Plan
Snyder Rental Unit! Roof repairs
(00105-70034-82900)
City Hall! Heating System, Meeting Rooms
(00191-91000-82700)
City Hall! contingency
(00191-91000-82700)
City Hall! Windows
(00191-91000-82000)
City Hall! New items
(00191-91000-82700)
Water Piace Housing! Reduce Budget
(00191-91200-82000)
Cozy Point Ranch! Bond Refunding
(00191-91300-89610) Baiance of old note
(00191-91300-89610) Savings on principal
(00191-91300-89630) Interest payments
(00191-91300-82001) Refunding fees
(00191-91300-82000) Finders Fee-Roaring Fork Comm. Partners
Cozy Point Ranch !Improvements & Equipment
(00191-91300-86000)
Cozy Point Ranch! Council Contingency Items
(00191-91300-82700) Bridge Repairs
(00191-91300-82000) Fatal Flaw Study
Snow Melter ! Relocation
(00194-30331-82000 )
Total General Fund Expenditures
Transfers
To Transportation Fund! Share of EIS Labor - Contingency
(00195-00000-95450)
To Transportation Fund! Share of EIS Labor - Fund balance
(00195-00000-95450)
To Transportation Fund! Entrance to Aspen, Alternative H, EIS
(00195-00000-95450)
Total General Fund Outgoing Transfers
Parks & Open Space Fund
Expenditures
Asset Management Plan
Maroon Creek Pedestrian & Bike Bridge! City Share
(10094-55526-82700)
Total Parks & Open Space Fund Expenditures
5
95,000
50,000
30,321
243,000
(29,981)
2,510,227
(31,993)
10,169
90,854
50,000
41,941
7,000
3,000
30,000
900
10,000
20,000
15,000
3,254,884
150,000
45,000
150,000
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Exhibit "A" (cont.)
HousinglDaycare Fund
Expenditures
Asset Management Plan
Yellow Brick School I Roof Repair
( 15024-24000-82700)
Total Housing/Daycare Fund Expenditures
Cemetery Lane Improvement District
Expenditures
Improvement District I Construction Fees
(36094-12620-82700)
Total Improvement District Expenditures
Electric fund
Expenses
Asset Management Plan
Red Brick Primary Line I Construction Fees
(43145-70032-82700)
Second Feeder I Construction Fees
(43145-70033-82700)
Total Electric Fund Expense
Parking I Transportation Fund
Expenses
EIS, TDP labor I Contingency & General Fund balance
(45032 -321 00-82000)
Entrance to Aspen, Alternative H studiesl General Fund balance
(45032-32100-82000)
Total Transportation Fund Expense
Transfers
From General Fund for EIS, TDP labor I Contingency
(45096-00000-95001 )
From General Fund for EIS, TDP labor I Fund Balance
(45096-00000-95001 )
From General Fund for Entrance to Aspen Study I Fund Balance
(45096-00000-95001 )
Total Transfers to Transportation Fund
Water Place Housing Fund
Expense
Planning & Design Fees I Professional Fees
(70194-05000-82700)
Total Water Place Housing Fund Expense
6
167,900
207,224
167,900
30,000
18,000
207,224
30,000
15,000
48,000
(10,000)
(20,000)
(15,000)
45,000
189,981
(45,000)
189,981
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"EXHIBIT B"
MEMORANDUM
TO:
Amy Margerum, City Manager~,
Stan Clauson, Community Development Directo~::'(~=~)..
Debbie DuBord, Budget Assistant W
November 16, 1995
THRU:
FROM:
DATE:
RE:
Recap of Entrance to Aspen Design Charrette Expenses
$20,000.00 was appropriated for the Entrance to Aspen Design Charrette, The
State of Colorado, Office of Energy Conservation contributed $6,047,50 in
support of the Charrette. Total expenses were $26,773.35 as recapped below.
The net cost to the City is $20,725.85.
Staff requests that an additional $6,773.00 be appropriated to City Advance
Planning Professional Fees. $6,047.50 should be appropriated to City
Miscellaneous Revenue as an off-set of these expenses.
Speakers:
Professional Fees, Airfare and Lodging
Advertising and Printing:
Meeting Rooms & Meals:
Miscellaneous:
Follow-up assistance to charrette: Eugene Jud
Professional Fees
Lodging
Total
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$18,869.02
1,217.36
1,543.09
315.50
$3,521.42
$1,306.96
$26,773.35
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Exhibit "e"
MEMORANDUM
TO:
Mayor and City Council
THRU:
Amy Margerum, City Manag, \ \ ^
David Hauter, Asset ManagercW \
FROM:
RE:
Final Completion -
City Hall Renovation
DATE:
December 5,1995
Summary:
The Project is substantially complete. It has been a long arduous project, especially for
all those who have had to carry on with business in and around a construction site. There
have been many problems and difficulties in keeping City Hall operational during the
construction process. The work remaining is mainly painting, finishing, systems testing
and Punch List items that must be completed before the Project will truly be finished.
The City Hall building has had a long history and many uses. It began as the Aspen
Armory building in 1891-92 and was later used as a dance hall, roller rink and
gymnasium. It became Aspen City Hall in the 50's, and today with the addition of the
new Council Chambers, Lobby and meeting rooms below grade it is now a four story
building. The new lower floor is accessed by the new central stairs, the elevator or from
the outside by the new exterior stairs and lightwell with planting facing Conner Park.
Renovation and "retrofitting" systems into an existing building poses many complex
design and construction situations. The complexities ofthis project were great and the
accomplishments are significant. The existing building has been excavated and
underpinned to enclose 4,000 square feet of brand new finished space. This Project can
be appreciated when you consider a 104 year old historical landmark building is still
being used; it's exterior has been restored; and it is adapting itselfto today's systems and
technologies. The actual costs of the new finished space under the existing structure cost
approximately $165 per square foot. This compares favorably to new construction
including interior finishes for similar space in downtown Aspen, especially when you
make adjustments for the added structural problem of working under a historic existing
building. The new lobby area and office remodeling at ground level includes an
additional 2,200 square feet and approximately 1,200 square feet of office space has been
remodeled on the second floor.
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Exhibit "e" (cont.)
Other aspects of the project included the complete restoration of the brick exterior; new
sandstone exterior wall at council chambers; new insulating windows, miscellaneous
electrical upgrades; a new roof; 3rd floor skylight remodel; exterior painting; roof repairs
& structural reinforcement of the old roof structure; and the installation of a new
communications infrastructure for an information systems network. The energy
conservation of the building will also be greatly improved through the increased
insulation value added by the new double pane windows and the conversion to a gas
heating system for the new lower floor.
Budget Request:
At this time we are requesting that additional appropriations in order to take the Project
through Final Completion in the amounts as follows:
*Close-Out-- Phase One .......................................................$46,900
*Finish & Close -Out-- Phase Two.....................................$136,l00
Renovate 2nd Floor Bathrooms ..........................................$30,000
Tenant Furnishings................................................ ........... ...$1 0,000
Contingency........... ..... ..... ................ ........ ................... ... ..... .$20,000
TOTAL..... ................................................................... ..... ..$243 ,000
*
These figures include approximately $90,300 claimed by the Contractor and not
approved because we believe the charges are not valid.
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EXHIBIT D
MEMORANDUM
TO:
Mayor and City Council
Steve Barwick, Assistant City ~ira:er _~
David Hauter, Asset Manager ~\
THRU:
FROM:
RE:
Water Place Housing -- Update and Budget Request
DATE:
December 4, 1995
Summary: The project has progressed through a series of very constructive work
sessions with the Design Team, P & Z and City Council. The Design Team has been
synthesizing the input of this process and we are close to having a single site plan and
concept to take to a neighborhood meeting for comment and then through the four-step
review process leading to the Pinal Plat approval for the Project. The work this fall has
been to integrate staff, council and P&Z input into a "Green Approach" to the new site
plan and building design. The new design offers a more diverse unit mix and approaches
the project with a more comprehensive planning process. At this time we are requesting
that $120,000 be appropriated for Planning & Design to talee the Project through the Final
Submission, Approvals and Design Development Phase. All of the cost of this Project
will be reimbursed to the City through the sale of units. The following summarizes the
overall design program and the budget status.
The Program:
TYPES
BDRMS\ TOTAL
UNIT BDRMS
BTHS!
UNIT
TOTAL
UNITS
SF!
UNIT
TOTAL
LIVING
TOTAL
GARAGE!
CARPORT
SF
SF
SINGLE
FAMILY "A"
SINGLE
FAMILY "B"
SINGLE
FAMILY "C'"
2
960
1100
3
6
2
22000
4
2
1
1400
2800
480
4
2
2
1550
3100
960
4
8
DUPLEX "D"
DUPLEX "E"
2
2
720
720
3
3
1100
950
3300
2850
3
2
9
6
TOWNHOUSES:
2 BD RM "F" 2
1 BD RM "G" 1
STUDIO "H" 1
900 3600
750 3000
600 1800
960
960
720
8
4
3
2
1
1
4
4
3
TOTALS
48
22
6,480
21,250
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OPTION
".UNFIN."
BSMNT.
SF
1100
1400
1550
2200
1900
1800
1500
11 ,450
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The above table indicates a project that has changed since the last update as follows:
. The total number of new units has increased from 18 to 22.
. Rather than demolishing the existing approx. 1,000 sf residence it is proposed that it
remain. The feasibility of it being renovated should be investigated as a separate
project.
. The total proposed square footage ofliving space has been reduced.
. The mix of units has been changed to include one bedroom and studio units.
. The program has added the option for unfinished basements (future living space)
under one half of the units.
. The program includes garages at all single family units and open covered
parking/storage at all other units.
The Project was originally submitted as a combined Conceptual and Final Submission.
This approach was not successful. The Project is now going through a redesign and more
comprehensive planning process, and is on track for the full four step review process.
Final approval should be obtained by next March. The new design requires a new plat,
however the original application will be the basis of the new application, and the new
application submitted as an addendum rather than starting over.
Budget Request:
The total cost for Planning, Design & Engineering of this Project was originally
estimated at $200,000. City Council has previously appropriated $70,000 of this
$200,000 for the Planning Phase of this Project. The estimated total cost for Planning,
Design & Engineering has increased to $230,000 due to the change from a two-step to a
four-step process.
At this time we are requesting the appropriation of an additional $120,000 in order to take
the Project through the Final Submission, Approvals and Design Development Phase.
This appropriation will be reimbursed to the City through the sale of these new units andj
or the existing Cemetery Lane units. Upon completion of the Design Development Phase
the Project will be defined and described including all materials, structural & mechanical
systems. At this stage we will be able to begin requesting proposals and enter into the
bidding and negotiations with Contractors.
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BUOGET STATUS
Version 12/6/95
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City of Aspen .-
_.n Water Place Housing
Preliminary Budget Estimate
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Description Total Castl Total
SF SF
Land $0
Infrastructure $600,000
Landscaping $100,000
Buildings;
Single Family Units 6700 95 $636,500
Duplex Units 6150 95 $584,250
Townhouse Units 8400 95 $798,000
Garagesl Covered Parking 6480 48 $311,040
SUB.TOTAL 27730 109 $3,029.790
Planning I Design:
Thru Conceptual $70,000
Thru Design Development $120,000
Thru Construction $40,000
---- Testing $10,000
---" Applications/ Permits $40.000
Financing $100,000
Sewer Tap Fees u $43,000
Appaisal $5,000
-...- Contingency $40,000
SUB.TOTAL $468,000
TOTAL PROJECT COSTS $3,497,790
_. TOTAL TOTAL PROJECT COST!
TOTAL SF OF LlVING(21250) = $164,60 !SF ,.,-
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'UNIT SALES COST SUMMARY:
UNIT DESCRIPTION #OF SF! TOTAL COST! TOTAL
TYPE UNITS UNIT SF UNIT COST
,. ..
"A" Single Family 2 1,100 2,200 $181,062 $362,124
"B" Single Family . 1 1,400 1,400 $230,443 $230,443
"C" Single Family 2 1.550 3,100 $255.133 $510,266
"0" Duplex 3 1,100 3.300 $181,062 $543,186
"E" Duplex 3 950 2,850 $156,372 $469,115
"F" (2) Bd Rm Townhome 4 900 3,600 $148,142 $592,567
"G" (I) Bd Rm Townhome 4 750 3.000 $123,451 $493.806
"H' Studio 3 600 1,800 $98.761 $296,283
., TOTAL REVENUES $3,497.790
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* The cost .of a basement is optional, and not included in the basic unit cost.
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Exhibit "E"
TO:
Mayor and City Council
CC:
Stan Clauson
Doug Smith
Amy Margerum ~
Additional Costs for Transportation Work
FROM:
RE:
As you are aware, the City Council allocated $60,000 for work to be completed by
OT AK on Alternative H and for review of the DEIS by consultants Eric Schreffler and
Bob Johnson.
As a result of requests from City Council, we have the following additional costs
associated with this work which we can fund from the $30,000 which is being donated to
this effort via the 1/2 cent sales tax. Please let me know if you have any problems with
this approach. Due to the fast moving pace of this project, we have been unable to
discuss these additions with the full Council.
5,000 copies of Brochure on Alternative H
Mailing Costs of Brochure
Video of OT AK Slide Presentation
Additional analysis of increased RFT A service
Travel time impacts of Alt H
Meeting in Denver Dec 19
Contact of Vendors to Measure Interest
Additional Costs
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$4,000
$1,500
$2,000
$2,500
$1,250
$2,500
$1,250
$15,000
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