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HomeMy WebLinkAboutcclc.minutes.01072004COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7~ 2004 Bill asked Jack to contact Kevin Doyle, who owns a winery to see if he is still interested in being in the market. Kevin volunteered to drop out last year until this year in order to get his winery up and running. Andrew and Bill said they would like to have the Woody Creek store and non-profits in the park. Bill said he feels that 20% of the produce could come off farm. Eric said he thought we had an emergency contingency policy that stated if there is a drought or whatever you could get produce from outside Colorado for a few weeks. Andrew said there is competition for coffee in this town. Jack said if no one else has it in town we could consider the item. Andrew said the nut man might be considered because we do not have any place in town that sells nuts. Andrew said he feels the kettle corn booth should sell smaller bags. We chose larger ones because we thought people would take the bags with them off site and they aren't. Bill said we should stay as far away as we can with roasting foods at the market on site. Jack said the elk people are thinking about bringing in wild pheasants. We also will have more cheeses this year. Bill said Jennifer Craig did not have 20% of her flowers off site. Andrew said he would like to have a day with Vendors and discuss these issues with them. MOTION: Bill moved to adjourn; second by Eric. All in favor, motion carried. Meeting adjourned at 11:00 a.m. Kathleen Strickland 7 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7, 2004 position right now. At this time we do not need to do a broad search for a manager. MOTION: Eric moved to approve the market manager job description as described with the salary of $6, 000. for one year; second by Mark. All in favor, motion carried 5-0. Yes vote: Bill, Terry, Mark, Marc, Eric. Andrew abstained. MOTION: Eric moved tO approve Maggie Dorrough as the 2004 market manger; second by Terry. All in favor, motion carried 6-0. Andrew asked Jack to find out if every produce vendor is happy where they are in the market or do they need to do something different for 2004. He also stated that the size of the spaces are needed in order to have a base plan to work from. Jack said he didn't foresee anyone not coming back in the market. There will not be many changes in the positions. The little booths besides the trailers are needed. Jack said Louis Swiss Bakery was sold and he has not talked to the new owners about the market. Jack said CCLC should prioritize the vendors. Bill said Stacy should be prohibited from having his roaster on the east side of his truck. Jack agreed. Jack said years ago he wanted to go with a foot charge and what happens the footage changes so he went with $400. and $500. for larger rigs. Bill asked Jack who would make the decisions on how the money will be spent as the market goes along. Kathy Wood handles the books and it ;vould be recommended that Maggie, Kathy, a CCLC member and Jack be involved in the allocation of funds. Andrew said the budget is pretty much laid out. Decisions have to be made by May in order to work out a deal. The CCLC recommended a craft person be on the budget committee. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7~ 2004 Andrew said we need to find vendors that fit the bill. Eric said if an item is purchased elsewhere and significantly altered by the vendor that product would qualify for the market. Marc said we need to review this but we also need to be flexible in our decisions. Bill said we can say to vendors that we feel there is not enough "hands on work" for the product to qualify. Mark said it seems that the hats are purchased and she is making so much value to them that she can sell them for $100. It sounds like she is buying raw materials and being creative. Jack D'Orio said the CCLC needs to start thinking down the pike. You might want to give priority. Bill said the City wants a year-to-year review. The first couple of years it is wise to interview everyone because there might be people that you don't want in and this is the only way to get them out. Market Manager Jack presented his ideas of a market manager. He suggested that the manager work closely with craft vendors and the CCLC. The board also said the manager cannot participate in the market. There is a meeting once for the farm people and the market manager should be there. Maggie said the original offer for the market manager was $6,000. She said she is doing the web page in addition to the Aspen Saturday market cookbook. Jack said getting a manager on board early is important. Bill Said the $5,000 was an arbitrary number that we came up with and he has no problem with the $6,000. Maggie said the website will be linked to ACRA and the Historical Society. It will be updated weekly. Eric pointed out that the website has to be updated weekly to keep people interested. $6,000 is not significantly different than $5,000. Eric said he would like to see Maggie staY in this position because of the infancy of the COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7~ 2004 Bill said his concern is the process that we will be using in determining who is in the market and who is not. Eric said anyone who is a participant and doesn't pay sales tax it is obvious they are not bringing anything to the market. Bill asked how we do the jury component of this. Andrew said you take all of the same product the same day and you vote. We might want someone to give input. Marc said he disagrees in bringing someone in to help judge the products other than the CCLC because there are a lot of private jealousies. Terry said there are no two jewelers alike. To her they don't cancel themselves out. Jewelry happens to be what is in the hand crafted work right now. Andrew said if ten of them were out there he would choose the one Who had the best sales because they appeal to our customers. Bill said if Jack's square footage is the same then we probably have 40 10 x 10 spaces. Terry said you take Larry's tax records and see who is selling and who is not and weigh that against the variety in the fair. The fair has a lot to do with who is out there and selling their product. Andrew said the negative comments were that the market looks like a jewelry show. Eric said sales are an objective factor that we can use. He doesn't want to haVe 30 or 40 booths just because jewelry is a profitable business. Bill said this is a Colorado's arts and produce market. Some merchandise was purchased elsewhere and finished here. Do we need to change our criteria? Terry said we have something that works here and we are doing well. Our job is to bring activity and revenue and people into the City. Why would we want to change course and go back to the purist thing. Marc said he is 100% on Terry's side. 4 COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7, 2004 Marc said if we open that up there will be interest. Eric said local vendors have always had the opportunity to participate. Bill said we did mention having the sign lady walking around advertising the market. Mark said an upper end retailer has no interest in the market. Maybe a lower end would such as children's clothes. Rick Jones said competition always comes up and typically if a business is adding to their cost structure, such as employing another person for the market and adding a fee for the.booth they will decline. Businesses do not see an upside on the revenue. Bennett Bramson said he can shop at the retail stores 365 days a year and when we brings in the family on a Saturday we eat at the Wienerstube and he goes to the market to get his vegetables, goodies, that he cannot find in town or anyplace else. It would be a mistake to allow retailers to have samples. They would be competing against themselves. Bill said the park should also be used for better non-profits and cooking demonstrations in a more substantial way for 2004. Andrew said he feels the CCLC and market needs to fill up the park. We need to make sure people know what is going on in the park. Maggie Dorrough, market coordinator for g003. As a suggestion, maybe we can put up a small tent on the comer of S. Hunter to do demonstrations of foods in order to get people aware of the market and food demonstrations in the park and to get the smells out there. Bill said he would like to see the food demonstrations expanded to allow hot food preparation. Andrew said the Aspen Institute is looking to expand their whole program with a variety of things. Bill also said this is an opportunity for reformation of the arts. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7~ 2004 Andrew said if Jack is happy with Maggie then he is also. Andrew said legally we do not have to advertise. Andrew Said Maggie cannot be a manager and a participant at the same time. Eric said his gut reaction was to advertise. He thinks giving the circumstances that Maggie was here for the formation of the position and if she is interested in doing it she should have the opportunity to continue. It would also help the position because she has already been there. Terry agreed with Eric. Mark said he would be interested in knowing how many hours are put into this position.' Andrew said he thinks one would allocate 15 to 20 hours a week during the activity. She should also be involved at the meetings when we are selecting vendors. There is probably 50 to 100 hours pre-season. The idea is to have Maggie solve the problems at the market so that we as CCLC members to not have to be there. Eric said Maggie being at the selection process does not really address the issues in the market. Andrew said she should be at the layout meeting to be familiar where every booth will be located. Andrew said we need to know the spacing that Jack needs for his vendors. Andrew said we have issues with the soap people. Daughter earth has issues and a new store opened up selling soaps by the old Banana Republic space. Bill said we will have competition with local vendors all the time with this market. Andrew said he disagrees. Andrew mentioned having a booth in the park for local retailers to have samples available. Bill said fundamentally having a local booth misrepresents what the market is about. COMMERCIAL CORE & LODGING COMMISSION MINUTES OF JANUARY 7, 2004 Chairperson, Bill Dinsmoor called the meeting to order at 8:30 a.m. Commissioners in attendance: Eric Cohen, Andrew Kole, Terry Butler, Marc Breslin, Mark Goodman. Excused were John Starr and Charles Kennedy. COMMISSIONER COMMENTS Mayor, Helen Klanderud extended an invitation to the CCLC to join the city council in the presentation by Ford Frick and Henry Bier. Bill said we need to talk about how we want to process the market applications and how we want to apply the subjective criteria in making a decision. Our City Attorney is anxious that we be consistent and thoughtful so we avoid making mistakes. Staff pointed out that the Clydesdale horses are coming at the end of the. X games. There will be photo shoot opportunities. The Sports Center will be televising the event at Buttermilk in the evening for the X games. Andrew said he wants to attend the worksession council is having regarding special events. The premises is should money be allocated for special events and is that something the CCLC would like to handle. Rick Jones said the ACRA's forte is not producing the special events but being the marketing and public relations arm. Rick said they are not running events other than the ones they are running now. Bill said the Dicken's Carolers were well received throughout town. They sang for two hours. Andrew said the Holidays were record breaking in town for a run of 14 days. Marc said Maggie was very enthusiastic about the Saturday market and she did an adequate job. There needs to be more direction for 2004.