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HomeMy WebLinkAboutagenda.council.worksession.20161206 CITY COUNCIL WORK SESSION December 06, 2016 4:00 PM, City Council Chambers MEETING AGENDA I. Civic Space Discussion P1 Page 1 of 2 MEMORANDUM TO: Mayor and City Council FROM: Saul Abrahams, NV5 & Jeff Pendarvis, Capital Asset Project Manager THROUGH: Jack Wheeler, Capital Asset Manager DATE OF MEMO: December 2, 2016 MEETING DATE: December 6, 2016 RE: Aspen City Offices and Aspen Police Department Update REQUEST OF COUNCIL: Update council on the APD, Main Street Utility Project, and the Aspen City Offices design process. The goal of today’s session is to update Council on the progress of the Aspen Police Department, Main Street Utility Project and the City Offices. PREVIOUS COUNCIL ACTION: October 24, 2016 – Aspen Police Department Phase 1 construction contract. Approved under resolution 151-2016. August 23, 2016 – Staff presented the Galena Option alongside two Armory Reuse Options, one with, and one without Powerhouse use. Council had 4 members in attendance, with Art Dailey absent. No definitive decision was made of Armory Reuse, or Galena Option, however Council confirmed to staff that the Powerhouse would only be a temporary use and not part of a long term City Hall solution, this narrowed the decision to two options. The Galena Option and the Armory Reuse Option. July 19, 2016 – Galena Option previously approved was shown with additional requested options of the Galena Alternate and an Armory Reuse Option with a Purchase of Space. Council directed staff to produce more information on the use of the Armory as City Hall. July 5, 2016 – Update on the Galena Option and Galena Reuse Option 2.0. Council requested additional phasing and cost information on these options as well as the Galena Alternate. March 7, 2016 – Worksession update on the Galena Option. Council requested to keep modest and humble. Nov 16, 2015 - Worksession. Confirmed - Move the city office project “the Galena Option” at Galena Plaza forward to detailed design. November 3, 2015 - The community was asked in an advisory vote if the Armory building should be used as city offices, or for community use. Community use was preferred. August 3, 2015 – Worksession - Programing of 51,900 sf at Galena Plaza including reuse of the existing Armory for community use was approved to move to detailed design by a vote of 4-1. July 14, 2015 – Worksession – Options of Armory Option, the Galena Option, and the Galena Alternate conceptual designs. Council discussed each design and was in favor of the staff recommendation for the Galena Option 3-2. P2 I. Page 2 of 2 September 13, 2016 – Worksession – Council provided direction for the project team to reuse the Armory, renovate the Rio Grande building and build new space in the Galena parking area. DISCUSSION: 1) Aspen Police Department– The City contracted with Shaw Construction for the first phase of APD construction. In January 2017 Staff will request the remainder of funding for construction from Council. The old parking offices have been demolished. The construction team will move the first of three structures offsite to Marolt in the next two weeks. The design for the onsite housing is in progress with a modular construction strategy. 2) Main Street Utility Project – The bulk of the work is complete. The project team will complete the mill and overlay as required by CDOT in Fall 2017. 3) City Offices – Design is progressing for the City Offices at Galena. The project team submitted for a land use permit on November 14, 2016. Staff along with the project team will present to council in February 2017 in a work session to review the programming. The current design includes programming for the first three years after construction. Once construction is complete, staff will be relocated to the new offices from the Armory. The project team is studying the Armory for optimal space utilization and departmental co-location. RECOMMENDED ACTION: Council confirm design direction for the City Hall project at Galena and the Armory. CITY MANAGER COMMENTS: Attachment Exhibit A – Presentation P3 I. CIVIC SPACE RELOCATION PROJECT Aspen City Council Work Session December 6, 2016 P 4 I . •The bulk of the work is complete. •A two (2) inch mill and overlay as required by CDOT will be completed in Fall 2017. Main Street Utility Update P 5 I . •Contracted with Shaw for Phase I. •Old parking offices have been demolished. •Move the first of three structures offsite to Marolt in the next two weeks. •Design for the onsite housing. Aspen Police Department P 6 I . LIBRARY GALENA PLAZA RIO GRANDE PARK ASPEN CITY OFFICES AT RIO GRANDE P 7 I . ASPEN CITY OFFICES AT RIO GRANDE P 8 I . ASPEN CITY OFFICES AT RIO GRANDE P 9 I . P 1 0 I . P 1 1 I . P 1 2 I . P 1 3 I . ASPEN CITY OFFICES AT RIO GRANDE VIEW FROM GALENA P 1 4 I . Perspective galena ASPEN CITY OFFICES AT RIO GRANDE VIEW FROM GALENA P 1 5 I . ASPEN CITY OFFICES AT RIO GRANDE VIEW FROM RIO GRANDE PARK P 1 6 I .