The URL can be used to link to this page

Home My WebLink Aboutagenda.council.regular.19930308 AGENDA March 8, 1993 5:00 COUNCIL MEETING I. Call to order II. Roll call III. Scheduled Public appearances IV. Citizens Comments & Petitions Vo Special Orders of the day a) Mayor ' s co~m~ents b) Councilmembers ' comments c) City Manager's comments VI. Consent Calendar ~-~ a) Minutes - February 8, 1993 b) Resolution %14, 1993 - Criteria c) f Alcohol Trai~ners Serving Zoline Ground Lease Assignment[4. 9e Tabled)~!~- VII. Liquor Lioense Author%tY Business a) New York Pizza ~~ VIII. Public Rearings a) Ordinance #7,A 1993 - Code Amendment Commercial parking LTR _ b) Ordinance #8, 1~93 .- Common :..und Subdivision, Vesting, GMQS Exemption c) Ordingnce #72, 1992 - Mocklin Rezoning (To Be ZX. Action Ztems ~.~ a) Ordinance #~,'1993 - Code Amendment Definition of Open Space and Special Review Sections~-'b~7/~/ b) 1993 Financial Policies'~~ c)~ Ordinance %10, 1993 - Ri~~Grande Subdivisio~ ~d)~~rdinance %11, 1993 - Vacation Re.est - 8th and No~Street~ e) . Truscott Place Remodeled'. f)~%Ordinance %12, 1993 - Elect~on Precincts~ g)-%~z Ordinance %13,1993 - Code ~endments; ~t Line A~justment and GMQS Exemptions up to 500 S~are Feet Net ~asable X. Information Items xI. adjournment Next Regular Meeting March 22, 1993 Aspen City Council City Hall Aspen, CO 81611 Dear ~ayor Bennett. and Council Henbers~ Msrch 14,1992 I ·trended your Beating on Hatch 9 having talked to staff beforehand ·bout a fundin~ request. I wss expecting to have an opportunity ~o talk to you ·n~l Council st that tine. ! was totally surprised that you and Council bed not received By packet of lnEor~ation conc=rnin~ my request. I was told that any in£orbation ! had for Council needed to be turned in by Wednesday nornin~ Narch & in order to be on the a~enda. I gave staff the inforBation on ~ond·y ~arch ~! I a~ eritin~ to you because I would still like you to consider By request. Unfortunately, I ab unable to sitend your next scheduled neetin~ on ~arch 23 and on the following Beating date ! will have already stsrted by trip to The Peoples Republic of China! I rave Byself 5 weeks fisurin~ that would be enouKh time to cant·ct Council. I can see now that ! should have made my request sooner. Although ! can no longer Bake By request to you in person, I still firBly believe that this is a cause worthy of your support. ! would not be going on this trip if it e·s for pla·sure onlys as I couldn't Justify the expense. I aB ~oing ·s · one of 35 dele~stes, one of only two froB Colorado. As · citizen smb&ssador, I will be representing Aspen, Colorado and the United St·tee on & people to ~eople mission--proBating international understanding. I ~as chosen for By backsrou~d end interest in bicyclinK and ! believe ! will be a good representitive of our community and the United States. Again, I aB tryln~ to raise enough donations to cover half of uy $I?~.~ expenses. A donation/sponsershlp of 05f~ - $1~ff would be extreBely helpful as ! have had little success elsewhere. I will ~ledly meet with any of you at a ~utuelly convenient tibe if that will be of help. Thank you ~or your time in this Batter and ! hope you can assist Be in sane way. Stncerel~ ~ours, ~lchael Hutton ~315 Alto Lane Carbondale, CO 81623 963-32&6 (b);92~-~772 (w) Aspenite .Mi,chael Hutton tO. bike iin:china with: Wheelm n Michael Hutton, a local bicy- cle advocate, plans to join a diplomatic tour through China this spring as a bicycling ambassador. Hutton will join a 6roup of 35 cyclists from the l~ea~ue of American Wheelmen, the oldest cycling lobby organization in the The trip has been put ..:; together at the -. request of the. chinese,.* wh° '" · _ -,.. laUnched a .. · .~::; ~ similar_ .pr°gram "~ ):. last year and..~ · ~: found it tO be a ;., . ;;~ considerable -'-:. success. · :.;.~ .2~.~ .- . .. ?The trip, which leaves in April for two..weeks,, has been put. Bej g i'in tini's. He has'been instrumental the' F'orbidd~n City and ~0gether-at the request of the in programs like the Bike Rodeo.,. Tian'anmen Square.:- .-- ---- Chinese, who launched a similar~ Bike to,Work Day,- Auto Free ';-; --'-:-' .... · .'.-------':-"- progTam' lk~{-'l~ar and fou~d'ifl'~_Da'~;:~d h'as lobbied for better .--~he t°~r then moves 'to Nan- to be a considerable success, -,:' :. and mom bike racks in town. ling; a city on the banks of the The trip is sponsored by Pee~ -: ..... The tour starts in Beijing on Yangtze River at the foothills of :ple'to People International,-an-,~Aprii. 7 when delegates: accom- the Zijin Mountains.- .~': ..... organization founde~ by Presi:,j-~panied. by. Chinese g~ides, will '~'-----*'--'~-~--'--'---: -: - - -:.'- ': '- :~dent EisenhOwer in 1956, dedl-_:i' tohr'si~es {n"and aroun, d_~Beijing, - .'--'From Nanjing the ~roap ~ 'ca~dtoptomotingintemational China's political-and ~ultural'.:bike to Zheajiaag, aa ancient ~unuerstanding; ' ;~-..-.:-_~ -~.:- ..;:.capital and the home of th~-. _.cit7 founded u?der the F, astem ~-; Hutton',;19, i~.-a. ~.alley ~.sl-"~ ~r_ea_test_repository of m~)nui~:-"~Zhou D~nast7 tn 545 BC. Other : rdent'wh6-~orks foff-the Asperi . me'nl3-from Imperi.al China~--~ ~our sites'iadude Chaaszho~, ' ,-LEAGUE OF AMERICAN WHEELMEN SUITE 209, 6707 WHITESTONE ROAD, BALTIMORE, MD 21207 (301) 94a-3399 October 23, 1991 Mr. Michael J. Hutton Post Office Box 28496 El Jebel, CO 81628 Dear Mr. Hutton: Each year the Citizen Ambassador Program of People to People Internat/onal develops a limited num- ber of specialized teams to travel to countries throughout the world for professional, scientific and recreational exchanges. In July of 1991, fifty American bicyclists cycled through the countryside and remote villages of the People's Republic of China, on a truly "people to people' mission. This delc. gation made such an impact on Lhe people they met that the Chinese sponsors have extended a r,--invitation to me to develop a delegation of U.S. cyclists to visit in 1992. As the President of t~:. League of American Whcelmen and i~under of Pedal for Po~ver, I am honored again to have been chosen to lead this delegation next ~..vril. Our dele~tion will consist of approximately thirty-five bicyclists selec_ted from members of the League of American Whcelmen. I believe your background and interest in bicyc?,ng would greatly contribute to the success of this deiegation, and, I would like to invite you to participate as a dele- gation member. Enclosed is a preliminary schedule of activities for the delegation. You will note the variety of nctivities; these may be revised ~ the interests of individual delegates become known, and I welcome your suggestions. Our delegation will convene for a briefing in San Francisco on April 4, 1992. Following the briefing, we will travel to Beijing, Nanjin~ Zhenjiang, Changzhou, Wuxi, Suzhou, and Shanghai. returning to San Francisco on April 18th. The estimated cost per delegate or acoom~ying guest is U.S. ~45.50 (departing from and returning to San Francisco). This includes transportation, all activities, aocot~- modations, most meals, and substantially all other oost~ Since the size of the delegation will be limited, and extensive planning aa~ communication are neces- sary to organize the delegation, I ask that you contact M~ Dawn M. Davis, Director of Social Science Projects for the Citizen Ambassador Program, or Ms. Bonnie Smyth, Project Coordinator, as soon as THE NATIONAL ORGANIZATION OF BICYCLISTS, FOUNDED 1880 Page 2 possible if you intend to accept the invitation. Weat Coast. They can be reached at (509) 534=0430 on the I hope that you will seriously consider joining the delegation, as your participation would contribute a great deal to the team. JT/br Sincerely, Enclosure Dawn lVI. Davis. D/rector Social Science Projects Citizen Ambas,sador Program of People to People International Dwigi:,t D. Eisenhower Building Spokane. WA 99202 Citizen Ambassador Program BICYCLING DELEGATION TO THE PEOPLE'S REPUBLIC OF CHINA Dr. John Torosian, Delegation Leader PROPOSED SCHEDULE OF ACTIVITIES Saturday*Monday, April 4-6, 1992 The bicycling delegation will convene in SAN FRANCISCO on Saturday for a welcoming reception and dinner. The following morning, a Citizen Ambassa- dor Program representative will give a program orientation and cultural briefing before dele- gates depart for the People's Republic of China. Upon arrival in BEIJING on Monday, the delegates will be ~ransferred to their hotel for a day of rest and relaxation I;efore starting their bicycling program. BEIJING Tuesday-Thursday, April %9 Accompanied by Chinese guides, delegates will tour sites in and around Beijing, China's cul- tural and political capital and the home oF the greatest repository of monuments from Imperial China. Bicycle trips to the Summer Palace and Beihsi Park in Beijing, as well as the Great Wall of China, 75 kilometers to the north, will provide a unique perspective on l[/'e in this exotic country. Sightseeing in Beijing will also include the Forbidden City and massive Tian'anmen Square. Friday, April 10 Morning flight to NANJING. Remainder of the day will be spent sightseeing by bicycle and shopping. Overnight NANJING. NANJING Saturday, April 11 Delegates will continue their bicycling excur- sion in Nanjing, a city set in beautiful natural surroundings along the southern banks of the Yangtze River and at the foothills of the Zijin (Purple and Gold) Mountains. Site visits in Nanjing to include Nanjing University, various bicycle shops, the Yangtze River Bridge, and Xuanwu Lake, formerly a private imperial preserve. ZHENJIANG .Sunday, April 12 The journey continues as delegates bicycle from NANJING to ZHENJIANG (77 kin) Zhenjiang is situated in the cent. ral part of Jiangsu Prov- inca at the confluence of the southern Yangtze River and the Grand Canal. It is an ancient city, founded under the Eastern Zhou Dynasty in 545 aC, with streets lined with hundreds of shade- Beijing Nanji. ng· Zhenjian.~ · · Chii~lgzhou Wuxi · · S~'zhou · Ahanghai giving sycamore trees planted since 1949 to absorb the summer heat.. In Zhenjiang, delegates will enjoy a bicycle excursion to Jinshan Monastery and a boat cruise on the Yangtze River and Grand Canal. CHANGZHOU Monday, April 13 Delegates will bicycle to CHANGZHOU (82 kin), an ancient city with a known past dating to 500 BC:. Because of its rapid growth in recent years, Changzhou was named one of the lO "mid-sized economically developed 'star' cities" in China. Lately, Changzhou has been promoting tourism and has begun to repair and reconstruct many scenic points within its boundaries. A bicycling tour of the city will include a visit to the Changzhou Palace Combs Factory, the Pagoda of the Waiting Bush, and the Temple of Heavenly Tranquility. Delegates will also have the opportunity to meet representatives cfa local bicycle manufacturer. WUXI Tuesday, April 14 Today delegates bicycle from CHANGZHOU to WUXI (55 kin). Wuxi, in Jiangsu Province, is an industrial and resort city on the north bank of Lake Tai (Tai Hu}, one of China's five largest lakes. Wuxi has an area of 204 sq. km. and a pop- ulation of about 800,000. On a bicycle tour of Wuxi, delegates will vis- it the No. I Silk Filature and Huishan Clay Figure Workshop, highlighting two of the mos~ famous Chinese industries: silk and porcelain; as well as ]Cihuj Park and Jichang Garden. SUZHOU Site visits in Suzbou to include the Lion Grove (Slxizilln), a garden first landscaped in 1350 during the Yuan Dynasty; Tiger Hill (Huqiu), an artificial hill that displays all of the traditional elements considered essential to an aesthetically perfect Chinese hill; and the Gar- den of Harmony, a site featuring pools with colored pebbles and innumerable flower beds. Overnight SUZHOU. SHANGHAI Thursday, April 16 Delegation will journey by train from SUZHOU to SHANGHAI, the t'u~th largest city in the world and one of China's most cosmopolitan areas. Be- ginning in 1986, modern change has come sud- denly to Shanghai. Contemporary metal and glass hotels and office towers have sprung up throughout the city, replacing the solid grey granite buildings and transforming the familiar waterfront skyline. Bicycling in Shanghai will not be arranged, due to crowded conditions and ~ 'affic regula- tions. Guided sightseeing by motorcoach will in- clude visits to The Bund, the former "Wall Street" of the foreign powers; People's Park and People's Square; the Shanghai Mus~.um of Art and History; and Old Town. Friday, April 17 Day free for sightseeing and shopping if; Shang- hai, visiting with other delega, tes or Chinese counterparts, or just relaxing. Delegates will have the opportunity to review their experiences in China during a fare- well banquet in the evening. Saturday, April 18 Morning departure for SAN FRANCISCO, with arrival the same day. Wednesday, April 15 Delegation will continue its journey from WUXI to SUZHOU (60 km) via bicycle. Suzhou is one of China's oldest continuously inhabited towns and is, by Chinese criteria, among the country's most beautiful cities. Although factory chimneys now far outnumber Suzhou's seven pagodas, the old city has retained its traditional appearance as well as its economic focus on fine handicrafts. This itinerary represents the routes anti site oisit~ that will be arranged in China. Routes may be rnodi/~ed to accorn mod. ate current condilions. TO: FROM: DATE: RE: Amy Margerum, City Manager Patsy Malone, Personnel Director March 16, 1992 Americans With Disabilities Act (ADA) Compliance The Americans with Disabilities Act (ADA) was effective for municipalities on January 26, 1992. The five titles of the law bar discrimination in employment, public services, public accommodations, transportation, and telecommunications. Title I of the Act provides that the employment provisions are effective July 26, 1992, for employers of 25 or more employees; Titles II and III include effective dates of January 26, 1992 and 1993. The City of Aspen's major concerns are compliance with Titles I, II and III. -- Title I makes it illegal to discriminate against a qualified individual with a disability in employment and imposes an obligation for employers to make reasonable accommodation to the disability unless doing so would impose an undue hardship. -- Title II makes it illegal for state or local governments to discriminate against a qualified individual with a disability in the provision of public services. -- Title III makes it illegal for public accommodations to discriminate against individuals with disabilities in the provision of goods, benefits, services, facilities, or accommodations. We have established a committee comprised of representatives from City and County departments to assist us establishing priorities and time frames for complying with the ADA. The City Attorney's Office is providing the legal guidance ~nd direction for our compliance efforts. We have developed the attached checklist for outlining the City of Aspen's timetable for compliance. We will also be providing you with monthly updates of our progress. pm Attachment tHEiST FOR COMPLYING WITH ADA ADg~NISTRATIVE REQUIItEMENTS Task Designation of responsible employee Adoption of grievance procedure Self-evaluation Non-structual changes Transition plan Public notification Structural changes Date ac%Son ~o. be completed _ ADA coordinator must be designated by 1-26-92 -- DONE . A grievance procedure that provides for the submission and resolution of complaints must be established as of 1-26-92 -- DONE A self-evaluation of programs and activities must be completed by 1-26-93 --Thi~ h~sbeendesignated as the committee's #1 priority. We are creating a disability accommodation advisory committee comprised ~£ members of the co~unity to assist us in this ~elf- evaluation. All non-structural changes to provide program accessibility must be begun as of 1-26-92 -- The Public Works Agency and the Parks Department are Jointly involved in this task. A transition plan outlining necessary structual changes must be completed by 7-26-92 -- This will be developed fo~lowing the results of the eelf- evaluation. Public entities must notify beneficiaries and employees that they do not discriminate on the basis of disability. All such notices must be accessible to those with impaired vision and hearing. -- ¢ity Attorneyts Office is researding. Recruitment materials or publications for program participants, beneficiaries, applicants and employees must contain an appropriate non-discrimination statement. -- DONE These apply as of 1-26-92. Structual changes identified in the transition plan must be completed by 1-25-95 -- City Hall renovation plans are included in this task. To: Thru: From: Date: Re- Mayor and City Council Amy Margerum, City Manager Dallas D. Everhart, Finance Director March 19, 1992 General Fund cash balance ending 1991 SUMMARY: During approval of the Financial Policies the City Council requested a preliminary General Fund cash estimate in March for the previous year. This number includes existing cash from prior years and budget savings (expenditure savings and excess revenues) from the previous year. Our draft audit for the 1991 year end identifies a cash balance in the General Fund of $2,349,000. By funding target reserves and deficits to the end of 1992 the excess cash is $815,000. The 1991 budget savings were about $106,000 if you include the $351,000 shortage in sales tax. The City audit will be completed around the end of May at which time these figures will be verified. The $815,000 does not address the budget defici'=s in 1993 and following years. BACKGROUND: Based on the information available during the budget process it was anticipated that the City would have about $600,000 to $700,000 available ~ .n the General Fund at year end. The following items are adjustments or were not included in the projection made during *he 1992 budget process: Sales tax collection were only $350,000 below budget and we were projecting $400,000 during the budget which resulted in an additional $50,000. Revenues from department operations exceeded projections and resulted in an additional $96,000. Operating expenses for supplies and services were $287,955 below budget. Ice Garden operations were better than anticipated and the subsidy was reduced by $42,000 * Changes in working capital reduced cash $146,000. The General Fund target reserve for 1992 increased $113,000 over the 1991 level. The attached exhibit "A" identifies the source of the $106,236 of 1991 budget savings by department and program. The work sheet is based on the existing budget controls. The first column identifies the departments and programs. Total wage and revenue savings will be shown in the first row of each department unless the savings or revenues can be associated directly with a specific program. In 1991 the General Fund departments had payroll savings totaling $72,870. Budget savings for services and supplies are identified by program because this is how the budget controls are established. Departments had $287,955 in savings when you deduct the $291,933 of carry forward items from the $579,888 identified in the expense column. Carry forward items are those projects identified on the first appropriation ordinance of 1992. Revenues other than sales tax came in $96,678 above target. The department total contribution towards 1991 budget savings are shown in the Department Total Savings column. The 1991 budget savings were $106,236. The Financial Policies recommend using these funds for capital expenditures or to reduce debt.. Council may wish to consider options that will reduce future years expenditures or increase future years revenues. The attached Exhibit "B" tracks the cash balance from 1991 year end to the $815,000 using a different format. PROBLEM DISCUSSION: The General Fund lomg range plan identifies a deficit in 1993 and following years. Unless we can balance the budget in 1993, funds should be reserved for future deficits until the budget can be balanced. The proposed spending limitation proposals which will be presented to the voters in the November election will have ~ignificant impacts on the City of Aspen. Council may want to consider accomplishing projects before these limitations are approved. RECOMMENDATION: Staff will return to Council in April with a list of projects or efficiency items foz consideration. CITY MANAGER COMMENT~ ,'. 91genfund EXHIBZT 'R' ~117/92 DESCRIPTION GENERAL FUN~: PFP pool Co~e fund Contributions Sa¥inss or e×cess revenues are sho,n as positive numbers Expenses exceedii9 budget or revenue shortages ire sho#n as negative 92 CARRY TOTAL TOTAL -SHORT FORWARDS TOTAL WAGE SERVICES +EICESS ~ OTHER DEPT SAVINGS ~ SUPPLY REVENUE ROJ, SAVINGS 12,100 0 0 0 0 -344 0 0 0 1,659 -4,0S0 -I,000 City Council -30 200 Administration 0 .~.i 0 '3,040 Cern. L~. Du;iexs 0 £04 1,3c.,0 0 Red Br ici 0 Contingeccy 0 12,~:7 0 CCLC Aomini~.tration City HanaBer ~olrin~ Font For City Hill imF. roy Personnel Fitness/bonus RO~.' r ~ st r it ~on City tralnin~ ~et~re~ ee ins. Le~, Eei:tme'~ Records Riil Service City Attorney Administration 92 CRR;:Y ;O~WRRD$ ~ NOTES Finance Budget Rdministratio~ Imvestments Roarin9 Fork Citizen Center 8, 3~S $i240 Galena $1800 Limon $1000 Johnson pi bench 17,318 0 ?, 06:', 0 0 7, OG~ 881 0 8~1 0 0 0 8,342 0 0 0 127,:'~: 0 -127,934 Rol,in9 Fi spent on wages City Hil. con:lngencies 10,074 1,113 0 U 0 0 12, S07 0 0 0 ~, 738 -,., .,4,:, 0 9,723 0 0 0 .',, 744 0 0 0 0 1 O, 380 15, 6£,7 0 -2,000 2,01~ 0 -.1:700 ,:,:,; O 0 19.063 Muni Code ~icrofilmln~ 646 0 3,294 -479 0 $,461 19,932 0 0 0 172,448 3,390 0 -2,000 4,490 0 0 $,49G 0 0 1992 Bud{et Document 201,7~6 OESCRI;'TION Rdministration Count? RRCP Historic Des. Hist. Pro5 II! #R~,E,, EXFENSES REVENUE 92 C:tRDJ OEP'[ TOI 10, iOE: 0 !$,829 0 S,772 18,940 ? 33,986 2,74E, 0 14,000 0 2,000 12,134 -IB,2BO -2,426 63,019 92 CRRRY FORWR~DS$ NOTES mmmmmm,.ml~mmm~mm~mlm~pp~m~l~l Rspem Community Plan 1990 po ~or ~,aphic desisp Roministration 231 0 1~,514 -2,364 Air photo / update topos Buildi~ Net expense -60,649 -60,649 Envir. H~a;th Rdmiplst,ation Pitco R~r 7, 4.->' 0 559 0 771 Police Veh ) Rnxm~l Satety Rn~mil Shelter I1,0,.. 6,437 -3,66i 471 S, i37 -12,496 Iqu~i Co,., r t Cou~t -22I -159 92 217 Comrunicai l:.~e Net e,'pe:es 8,0~,6 2,000 10,06[ Streets Rdein E~uipme~t Street ~aint. Imp~ov. P~oi. Solid waste 11,496 1,688 10,746 401 27,320 4,492 3,379 741 -3,000 62,{~81 Remaini,~ ~rom 1991 $ Curves Data Processing 8~minis~ratlons 3,44~ 71,261 -7,924 -32.0u0 31,337 4,277 -37 7,~86 Ute zlprovelents Recreations Veh t Equip Rdmi,istratzon Teanis Hiking & Play Baseball Winter sports SOcceP GiPIs soFtbali Hens soFtbail Womens softball $#iB team X-County sk~ Pool Special events Lottery -7,143 -449 -1,234 -2EO 415 1,174 -9 -9,9',2 96 1,393 0 70 -64 0 -89~ -49 -516 43 -9 ~7 670 45 -25 77 -93E. 316 14,995 -ii,373 36 -%7 5,590 19,c?.,,l CIP 3 mill prop !{x -275 Street~ e~uip 42,1~9 -21,000 denn~y Rdair 19,635 -3],000 Rio Grande equip 11,600 Cit~ Hall 0 11,136 19,119 ~enerai Fund Toti{ 72,870 r.,79,888 96,678 -291,.q33 4S7,503 Sales tax -351,267 Roller 1991 budget savingm 106,236 EXHIBIT "B" During the 1992 budget process the City Council reviewed long range plans which projected a year end balance of $1,665,000. The following items were included in that estimate: 1990 ending balance per long range plan $2,224 1991 approved budget Appropriation Ord 2 Correct transfer for snowmelter budget Appropriation Ord £9 Reduce Golf subsidy and ARF refund Anticipated payroll savings Anticipated sales tax shortage 82 (20) (26) 18 75 (4oo) Estimated balance during budget process $1,665 It was anticipated that the ending balance would increase at year end due to budget controls. The following information summarizes the changes in cash balance to $2,349,000: Estimated balance during budgat p£ocess $1,665 Appropriation Ord 36 (1) Appropriation Ord 45 65 Actual payroll savings were $72,870 (2) Expense savings before carry forwards 580 Actual sales tax shortage was $351,267 49 All other revenues exceeded budget 97 Ice Garden Transfers 42 Changes in working capital (146) 1991 ending balance per long range plan $2,349 The following adjustments must be made to the 1991 ending cash balance to dete.-mine the available cash: 1991 ending balance per long range plan $2,349 1991 target 1991 carry forwurd budget 1992 budget deficit 1992 increase to target reserve Estimated available cash (984) (292) (145) (113) $815 To: Thru Mayor and Council Amy Margerum, City Manager From: Bill Efting, Asst. City Manager Date: March 17, 1992 City Hall Renovation Update City Hail renovation plans for this summer are moving along at a rapid pace. Over the next two weeks, several major pieces of the project will be falling in place: 1. A "Request for Qualifications" will be advertised locally for two weeks. A committee of Dave Gibson, Bob Gish, Rob Thomson, Kathryn Koch, Cindy Wilson, and myself will be reviewing the qualifications as part of the selection committee. 2. The construction documents will be finished. Dave Gibson has been working very hard on the completion of the documents so that the time frame matches that of the request for qualifications. 3. Review of the Aspen City Ha!~ Master Plan prepared by Dave Gibson as part of the renovation process. I have attached copies of the proposed Master Plan, the Request for Qualifications, and copies of the floor plan. Larger prints of these plans are located in my office for your review. The committee will be keeping you updated on a weekly basis as thi~ project picks up pace. March 13, 1992 Cit 130 As' n 11 To whom it concerns.' The City of Aspen is inviting submittal of statements of qualifications from general contractors to perform STRUCT~~ND ~RCHITECTURALP~MODELING NORK~OR CITY NALL, located at 130 South Galena Street. The proposed scope of work. for the project includes= sub-excavation and underpinning~ long span steel beams~ hydraulic elevator~ new public restrooms~ associated mechanical, electrical, and architectural work. The engineering estimate for the scope of work is $600,000.00. The work will commence this summer and will be complete by the fall of 1992. The City of Aspen desires to retain a general contractor who will be involved with the project planning and scheduling~ and will be responsible for all work necessary to complete the project. The selected contractor will be required to post bond for the entire amount of the work. While some temporary personnel relocation is necessary, City Hall will remain open. A pre-bid meeting and walk through will be held March 26, 1992 from 1: 00pm to 2:30pm, at City Hall second floor meeting room. The statement of qualifications may be in the form of a standardized brochure or its equivalent, but should contain as a minimum the following information: 1. Firm name, address and telephone number. 2. Year established and former firm names. 3. Key personnel who will be assigned to the project and their resumes. Indicating full time or support time and their current work loads. Or, if additional personnel will be hired for this project. 4. Current contracts and projects now underway, percentage complete, estimated cost of each, and reference contacts complete with addresse~ and phone numbers. 5. List of projects, past and present, specifically applicable to subject project and expanding on those projects where historical projects were involved. 6. Proposed basis for compensation - i.e., ltmp stun, fixed percentage, fixed fee, cost plum, etc. ?. Preliminary estimate of fees with appropriate proposed l~arkup, .o%drhead and profit for change orders. 8. Any general co~ents which could have a sig~ificant cost impact on the project. Would a delay of completion penalty or a bonus provision have a significant impact on your bid? 9. Typical insurance certificates with limits of liability indicated. 10. Estimated time of completion, in weeks, starting with the notice to proceed. Any general co~ents or ideas on how your firm would approach this project. 11. What cost impac~ on your bid, and on'the project, if the work was to be done at night and weekends Three complete copies of your statement of qualifications should be submitted to Rob Thomson, Project Engines= Engineering Department City of Aspen 130 South Galena Street Aspen, CO 81611 and should be received at this address no later than Friday April 3, 1992. Based upon an initial screening of all statements of qualifications received, at least three, but not more than five, firms will be selected for interviews from which a sin91e firm will be selected. If further information is desired, please contact me at 920-5085. Sincere 1 y, Rob Thomson Project Engineer rt/cityhallinfo .,,! ',. -- ), I) 'I'IVH ~-I-I~ NBdV .': ...... ! I II n II'g Ob i i I fl o I ~l I 0,~-% I O)I · · · I f~ I ~I~ .,, OW · J ~ - = u · . · I ~ Z ~ I ~ J ~ J ~ I I III i · ~ I ui~ · ~o boi · I · ~ bi o,~ I IIU I~k~ I~ IkI~ k~ &~l tbOi~I i I - ~ Ih · II · ~ ~ I i I I I ¢ X U In I