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HomeMy WebLinkAboutminutes.council.19860609Regular Meeting Aspen City Council June 9, 198.6 PROCLAMATION - National Flag Day 1 CITIZEN COMMENTS 1 ORDINANCE #19, SERIES OF 1986 - RFTA Intergovernmental Agreement 2 ORDINANCE #20, SERIES OF 1986 - Sawmill Easement 2 REVIEW OF HISTORIC PRESERVATION ELEMENT 3 LIQUOR LICENSE HEARING - Main Street Liquor Store 4 REFERRAL FROM USFS ON SHADOW MOUNTAIN TRACTS 4 GMP GENERAL SUBMISSION AND ALLOCATION - Sunny Park 5 RESOLUTION #17, SERIES OF 1986 - Williams Addition Annexa- tion 7 REFERRAL TO USFS ON SHADOW MOUNTAIN TRACTS 7 GMP AMENDMENT - Request for Extension & Tree removal 8 LOT SPLIT - Vandemoer 9 F IGURE SKATING SCHOOL 10 REQUEST TO USE RIO GRANDE - Pitkin County Fair 10 RESOLUTION #13, Series of 1986 - IG Agreement/Pisten Bulley 11 LIXIVIATION PLAT BRIDGE DESIGN AWARD 11 RESOLUTION #18, SERIES OF 1986 - Setting Special Election August 12 , 1986 14 RUBEY PARK LEASE 14 ACES LEASE 14 INVESTMENT POLICIES 15 RFTA GOLF PASSES 16 COUNCIL MEETING PLACE 16 REQUEST FOR FUNDS - Aspen Resort Association 17 18 ReQUlar Meeting Aspen City Council June ~,, 1986 Mayor Pro Tem Walls called the meeting to order at 5:05 p.m. with Councilmembers Isaac, Walls and Fallin present. PROCLAMATION - National Flag Day Mayor Pro Tem Walls read a proclamation that 1986 is the year of the U. S. Flag. There is also a letter f rom the Mayor to President Reagan outlining that the citizens of Aspen will pause June 14 at 7 p. m. EDT to "pause for peace" . ( Mayor Stirling came into the meeting. Mayor Stirling said the Council Mayor and City Manager's office have an intern and introduced Laura Woodson, University of the South, Sewanee, Tennessee. Mayor Stirling said the Council and administration have a list of projects f or Ms. Woodson to work on. CITI~ EN --COMMENTS 1. Francis Whitaker said he is glad that a committee has been appointed to work on the problems with the sixth penny. Whitaker said he would rather have Council consider his request to reconsider Ordinance X17, 1986. Mayor Stirling said Council has to formally constitute this committee, decide its purpose, and extent of responsibilities. Mayor Stirling requested this be added to the agenda in two weeks with some feedback from the informal committee meeting, what the parameters will be, how they will relate to the sixth penny. Whitaker said he wished the previous city manager had consulted with people who have worked with the sixth penny for the last 16 years before presenting Ordinance X17, 1986. Councilman Isaac said he is concerned that this committee will meet and come up with a list of things for Council to consider, that Council may not be interested in nor hav a the money for. Councilman Isaac suggested Council have a work session. Councilman Collins requested the staff prepare a report of where the sixth penny funds are being spent. Mayor Stirling pointed out the city has been operating under the 75/25 split for the last two years. Councilman Collins said he would like to see where the city is coming up short. Mayor Stirling pointed out the city has taken over the trail system. Councilman Collins said he would like to know how m uch the trail system costs. Councilman Isaac said he would like a representative from Council to be at the committee meeting. 2. Spence Videon, ARA, requested Council add to their agenda a request from the ARA for additional funds Councilman Isaac moved to add this to the agenda; seconded by Mayor Stirling. Councilman Collins said he would agree to this as long as Council does not have to suspend the rules and go past 9:00 p.m. All in favor, motion carried. 1 Regular l~ee~tincr Aspen Cit,~ Council - June 9, 1986 Y construction of the bridge. Hammond said it should not delay construction. REV-IEi+~ ~F II-iSTORIC PRESERVATION ELEMENT Steve Burstein, planning office, presented an action plan to prioritize the elements in this plan. Burstein said there has been a strong interest in preservation of historic structures and the retention of the traditional community scale, and retaining the character of Aspen. The general goals are community education, quality of environment and resort amenities. The plan consists of 4 chapters. The planning process explains some of the background processes. The second chapter is background with the tools in place in Aspen for historic preservation as well as a history. The final two chapters are issues and concerns and implementation. Burstein told Council some of the action plan would require code amendments as well as some capital expenditures. Mayor Stirling said he does not feel the recommendations go far enough and would like Council to consider a stronger response. Mayor Stirling said citizens are not willing to be counted in the preservation action. Mayor Stirling said more serious moves need to be taken to preserve Aspen's heritage. Mayor Stirling said he would like to see the entire original townsite made a historic district and to give the Historic Preservation Committee more authority. Mayor Stirling said the city need to protect historic houses and commercial structures. Mayor Stirling said he would like to add houses and commercial buildings to the city's individual historic designations. Mayor Stirling said he does not favor narrowing the streets because grand avenues are more in character with the Victorian houses. Mayor Stirling said the issue of context of encouraging construction of new buildings that are compatible with Victorians is an interesting issue. One suggestion would be to build in the Victorian style only. Georgeann Waggaman, HPC Chairman, said she feels it may be too late to do that, and the theory is that classic Victorian will stand on their own. Ms. Waggaman said this can be done with scale, massing and shapes. Councilman Isaac said some of these suggestions are too late, but Council has an obligation to do what they can. Councilman Isaac said he would like to see the issues that can be codified brought to Council in ordinance form, and other issues brought to Council during budget time. Councilman Isaac agreed he would like to act on the demolition and removal items as soon as possible. Burstein said the proposal is to use the 1980 inventory, which catalogues 235 structures, of which 88 are historically designated. Mary Martin said many houses are not catalogued 3 Re~uul-ar -i~eeti-ng Aspen City Council June 9. 186 because they have been remodeled. Mrs. Martin said she is strongly in favor of a historical overlay for the city. Mrs. Martin suggested investigating some types of monetary incentives, like reduced tap fees, to get people to designate their houses and to keep them in good shape. Mayor Stirling suggested a joint work session June 16th at 5 p.m. Councilman Collins pointed out this type of designation was tried several years ago, and the city received a lot of opposition. Councilman Collins suggested informal surveys to see how this would be received. Councilman Collins said he would like to avoid going too far unless the program has a good chance of succeeding. Ms. Waggaman said the HPC would recommend the first step of have control over demolition, and then work on a designation program. Glenn Horn, planning office, presented draft historic preservation guidelines draf ted by David Dallas, planning office intern. L-IO-U(3R- LICEi~SE HEARIi~1G - Main Street Liquor Store Mayor Stirling opened the public hearing. Tom Schroeder, applicant, requested this be tabled to June 23 because the lease negotiations are still up in the air. Councilman Collins moved to continue the hearing to June 23; seconded by Councilwoman Walls. All in favor, motion carried. RFF`E-BRAE- FROi~i USFS ON SHADOW MOUNTAIN TRACTS Glenn Horn, planning office, reminded Council they had a site visit of these tracts. Horn requested direction from Council to prepare a letter to the forest service commenting on the sale of tracts on Shadow mountain to Lyle Reeder and Hans Gramiger. Horn told Council he would like the forest service to help in working out trail easements as well as Hopkins and 7th street rights-of- way prior to the sale of these tracts. Horn said several alternatives are available. One of these is annexation into the city; however, if Reeder and Tucker want to build single f amily houses on each tract, the city would lose all review authority. Another issue is the possibility of acquiring an interest in the property from Reeder to reduce the amount of development that may occur. Mayor Stirling said the city should annex with an agreement to determine the same rights the county would retain. Horn said the attorneys office has commented staff should be careful about agreeing on zoning prior to annexation. Horn suggested Council reach an agreement and make that agreement contingent upon the zoning process. Mayor Stirling said he feels the city needs as much control as possible, and to complete the trails system in this area. City Attorney Taddune pointed out the property owners would have to consent to being annexed. 4 Re-aular- Meeting Aspen_Cty _Council June 9. 1986 Mayor Stirling said if the city does not move ahead in considering purchasing these parcels, everything that is done drives the price up. Horn told Council the value is there already; there are 3 separate lots with development rights that would not have to compete under GMP. Alan Blomquist, on behalf of the neighborhood, requested Council purchase the BLM parcel at value set at fair market value. Blomquist said the forest service sets the value based on use. Blomquist said there will be neighborhood concerns about plans to put the houses high on the hill. A severe road cut is being proposed up the side of the hill. Horn told Council Gramiger's requests will not increase the development potential of his land at all. Horn said Gramiger is trying to clean up some border conflicts. Horn told Council Gramiger has agreed to give easements for the Seventh and Hopkins street rights-of-way. Craig Ward, Nordic council, said if Nature Conservancy bought the Mollie G parcel and then sold it to the city, Nature Conservancy could use those funds to buy another open space parcel. Councilman Isaac said if the city opposes Reeder on the purchase of the Mollie G, he will not give easements for the ski trail. Councilman Isaac said he feels getting the ski trail easements is a benefit to the city. Councilman Isaac said he feels it is important that these tracts be reviewed under 1041 because the geological hazards are quite sizable. Horn said he is concerned about obtaining trail easements as part of the 1-41 process. Councilman Collins said to allow any houses south of the Midland right-of-way would be a travesty. Councilman Collins said he would like to work out a purchase or a trade to keep the south side open space. Mayor Stirling asked if there is time f or the city to pursue possible purchase or trade. Horn said he feels a responsibility to respond to the forest service. Council agreed delaying this for 30 days to see what the possibilities are. Mayor Stirling said building sites on these parcels create an unusual situation. G-MP-~ENE~I;-~TBMISSION AND ALLOCATION - Sunny Park Steve Burstein, planning office, told Council this residential GMP project consists of 4 free market studios units, 4 employee units and 3 units to be reconstructed. This is located at the corner of Park Circle and Park Avenue zoned RMF on 13,393 square feet. Burstein said there is an extensive landscaping plan, a bus shelter to be provided by the applicant, culvert and storm retention areas. P & Z scored this project in March, it did meet the threshold and they are recommending an allocation. Burstein told Council there is another competitor in the 1985 competition, and the applicant agreed to allow this project to be allocated units prior to his. Gideon Kaufman, representing the applicant, told Council the other applicant, Hans Cantrup, has agreed 5 Regu1-ar ~ie~etinQ Ashen City C,gun~il - ~ June 9_L 1986 because of the time difference, the Sunny Park application could go ahead and be scored and the applicant would compete for the units that are 1 of t. Burstein told Council the applicant is requesting allocation of 4 residential units, exemption from GMP for the employee housing with low income deed restrictions, and subdivision exception approval. Burstein said staff feels an improvement agreement should be worked out before Councils's final approval of the subdivision exception because of the level of improvements proposed. Kaufman said it would be redundant for this agreement to have to come back to Council. Kaufman said the applicant has no disagreements with the conditions. Burstein told Council the P & Z had a public hearing as part of the GMP process. City Attorney Taddune said Council should have some idea of what the improvement agreement will contain. Councilman Isaac moved to approve the requested GMP exemption for the four employee studio units subject to submission of a low income deed-restriction on the units meeting the approval of the city attorney and housing authority prior to recordation of the plat; seconded by Councilwoman Fallin. All in favor, motion carried. Councilwoman Fallin moved to approve the allotment of four residential units from the 1985 residential quota and to direct the planning office to draft a resolution formalizing the action; seconded by Councilwoman Walls. Councilman Isaac asked how many units exist on the site currently. Raufman said the building department inspected the site; there are 3 units there. All in favor, motion carried. Mayor Stirling opened the public hearing. Burstein recommended the subdivision exception ought to be a two- step process and have the applicant return with an improvements agreement. Raufman said this project has been to P & Z, and asked Council approve the subdivision exception and reserve the right to review the improvements agreement. Raufman requested Council not create another step in this process. Staff and the planning office both recommended approval. David Barbier, adjacent neighbor, told Council he has met with the applicant and discussed the project. Barbier reviewed the plans and feels this is an appropriate request. John Werning, adjacent neighbor, told Council he f eels this project would be an improvement and they are providing 42 percent open space. - - - ~ ~ - - told Council he has lived in the neighborhood 8 years, and this 6 Re-crut-ar~--Meeting - Aspen --City Counc~,l ~ - June 9. 1986 project will be an improvement. Projects have been planned f or this property for the last 8 years. Burstein presented the public notices for both public hearings. Bil Dunaway asked where the property line is in relation to the irrigation ditch. Kaufman said the ditch is not on this property. Mayor Stirling closed the public hearing. Councilwoman Fallin moved to grant final subdivision exception for the purpose of constructing a multiple family building subject to conditions 1 through 5, deleting the last sentence of condition about the improvement agreement, standard subdivision agreement shall be submitted to the planning office and city attorney for approval prior to signing; seconded by Councilman Isaac. All in favor, motion carried. RE$(?LUTIf~I~--#17-:- SERIE-S OF 1986 - Williams Addition Annexation City Attorney Taddune presented the resolution and a memorandum outlining the requirements of the municipal annexation act. Taddune suggested Council continue the meeting to have time to read the materials. Glenn Horn, planning office, told Council enough signatures for annexation have been gathered to meet the state statutes. Horn said he f eels this area meets the criteria o f community of interest. Mayor Stirling asked about the concerns of the EPA in this area. Taddune recommended not to get involved in annexation until that question is resolved because the city might get into some financial exposure. Taddune said this issue will be resolved bef ore Council makes a decision to annex so there is no downside in going forward. Jay Hammond, city engineer, said it is not clear if there are actual tailings in this area, but groundwater is a problem. Mayor Stirling moved to continue the meeting to June 16, 1 986, at 5:00 p.m. to act on Resolution X17, Series of 1986; seconded by Councilwoman Fallin. All in favor, motion carried. Councilwoman Fallin said she supports this annexation. RR-FE-RR-A~, ~~f?-U~i~'H --ON SH-ADOW MOUNTAIN TRACTS Hans Gramiger told Council they came when this was scheduled and Council has already made a decision. Gramiger said representatives from the forest service are present to make comments. Greg Thompson, forest service, said the forest service would like to hear any concerns from the city on this request. Thompson told Council the small tracts act states the city would have to be dealt with under the townsite act. The townsite act is specific on buying parcels, and the national forest does not sell tracts for open space and trails. Parcels have to be 7 Re~ru~ar--I~eeti~ng _ _ AsAen City ~Coun~il __._ -- - --June. _9-. ~ 98 identified as a need for city hall or community center. Thompson said the city's option to buy these parcels from the national forest is very limited. Thompson said an option available may be to go through Nature Conservancy. Thompson told Council Hans Gramiger and Lyle Reeder have first right of acquisition under the small tracts act because they are adjacent property owners. The city's best option is to work with Reeder and Gramiger on trail easements, if these parcels are to be conveyed. These easements could be made part of the deed. Lyle Reeder presented a diagram of the parcel and said he would give a trail easement anywhere on the south side of the existing rail road bed. Reeder showed where he and Tucker contemplate green space of about 33 , 900 square feet, which is about 3 times larger than block 47 the city purchased. Horn said, since the city cannot purchase these parcels from the forest service, if Council is interested in purchasing any portion, they should work with Reeder separately. Mayor Stirling moved to rescind the earlier action for the reasons heard from Greg Thompson; seconded by Councilman Isaac. All in favor, motion carried. Mayor Stirling moved to have the planning department prepare a letter for the Mayor's signature commenting on this transaction and requesting the forest service assist the city in obtaining the easements for trails and roads; seconded by Councilwoman Walls. All in favor, motion carried. GIMP---A1~EN-DM~Ei~fi`P - Request for Extension & Tree removal Burstein said Council approved confirmation of the GMP allocation at the May 27 meeting. One item not resolved is removal of the spruce tree on the southwest corner of the parcel. The engineering department looked to see if there was a sight distance problem from the intersection, and it was found there is not. The planning office feels this tree is an amenity to the site and should be retained. Burstein told Council the GMP allocation expired on June 1. Staff feels the project has been proceeding in good faith in working on building plans and feels a three week extension is reasonable. Councilwoman Fallin said she wants this to be the last extension and will not vote for another one. Dave Gibson said the reason for the extension is Council's request to study retention of the trees. The applicant has been pursuing construction documents. Retention of the tree has a large impact on the sub-structure of the building. Gibson showed pictures of this tree, which is 18 feet high and 12 inches thick. Gibson said in the past he has been restrained 8 Re au~-lar---i-~ee-t i ncr --- - - Aspen C i ~ -C~un ~i ~ _ _ - ..- - _ _ June ~ , 1 g8-¢, from planting anything large within 30 feet of a corner. This is outlined in the building code. The applicant has agreed to retain the tree on the southeast corner, which also necessitated changes to the building. Gibson said they would like to remove the tree for solar access, for views from the lobby, and the fact this will restrict guest amenities of restaurant and meeting space sub-grade. Gibson pointed out they have put a lot of the building underground to keep the open space. Gibson is proposing landscaping which is in keeping with the lodge improvement district, to have deciduous trees along Durant. Mayor Stirling moved to change and approve the additional conditions of approval for the .confirmation of the GMP allocation to the Carriage House project and the mature spruce trees on the southeast and southwest corners of the property shall not be cut down and shall be incorporated into the Carriage House design, and to extend the GMP allocation to June 30; seconded by Councilwoman Fallin. Mayor Stirling said he feels this is an extraordinary tree, and the code makes sense when doing new landscaping. Mayor Stirling said the tree is an amenity for the project. Councilman Collins said retaining this tree is not in agreement with the section of the code stating you cannot plant certain height trees within a certain distance of an intersection. Councilman Collins said retaining the tree impacts the corner of this building. Also, the applicant will retain two other large spruce trees. Councilman Collins said he feels this tree could be removed without being a big loss to the community. All in favor, with the exception of Councilman Collins. Motion carried. ~~--SP~i-T - Vandemoer Mayor Stirling withdrew from the room due to a conf 1 ict of interest. Steve Burstein, planning office, told Council this is a request for GMP exemption, lot split. Burstein said this application comes directly to Council because staff does not see significant land use issues. This is located in the 900 block of Smuggler on the north side. This land is vacant, and a recent code amendment allows vacant land to apply for a lot split without an existing single family dwelling. Burstein said this request does meet the GMP exemption criteria. Burstein pointed out in condition 1 should state on the plat, a statement shall be made restricting berth lots to a single family residence without GMP allocation. A GMP allocation would allow a duplex to be built. Condition 4 regards the driveway access 9 - r~Nie - - ----_ _ A - c. c-. ----_- -_--- - - _ $ easement partly on the Tagert lot. Burstein said this is an issue between two property owners, so this should not be a condition of approval. Councilman Isaac asked about the fence that is encroaching in the city right-of-way. Gideon Kaufman, representing the applicant, told Council that is not the applicant's fence . Kaufman agreed condition 4 should be removed from approval and was subject to a lawsuit. Mayor Pro Tem Walls opened the public hearing. There were no comments. Mayor Pro Tem Walls closed the public hearing. Councilman Isaac moved to approve a GMP exemption and subdivision exception for the purpose of a lot split of the Vandemoer property subject to conditions 1, 2 , 3 as amended by staff; seconded by Councilman Collins. All in favor, motion carried. ~H~- ~KA~I~ -SCi~06L Councilwoman Fallin moved to table this to June 23, 1986; seconded by Councilwoman Walls. All in favor, motion carried. Ri?Q-~E3T--~6~-I3SE--~i~~RA~ - Pitkin County Fair Mary Sue Kennington told Council the fair is being scaled down to primarily a 4-H auction, show for general exhibits and an open class. Ms. Kennington said they are seeking a location with higher visibility and are requesting to use the snow dump area,, not the park at the Rio Grande. Lou Buettner, fair board, told Council the snow dump area is more than adequate for what the fair wil 1 consist of . There will be two tents. Councilwoman Fallin said she does not feel the Rio Grande property is appropriate for a fair, considering the traffic and the parking. Councilwoman Fallin said she would prefer to see the fair at the Marolt property. Jay Hammond, city engineer, pointed out the staff is recommending using the Thomas property. Mayor Stirling said it is appropriate to bring the fair into town. It would be a boost to downtown businesses. There is parking at the Rio Grande, the art museum, and at Clark's market. Councilman Isaac agreed the Thomas property would be more appropriate. Councilman Isaac said he is sorry to see the fair dwindling. Ms. Kennington told Council last year 32,000 volunteer hours were put into the fair. Buettner said there is no parking at the Thomas property, and would create traffic driving out there. Buettner said having the fair in town could have some auto disincentive to walk to the site. Buettner said there are not a lot of animals at the fair. The size of the fair is being reduced mainly because of lack of manpower. The budget has also been cut. 10 Re-au~- ar -ire-e~t i~ g- -- - _.___ ___ , ..-_~pezr f,`ity ~o un c i~ -- -_.. __ _ J une ~ ,_ _ _1-9$6 Mayor Stirling moved Council donate the snow dump area of the Rio Grande property for August 6 to 11 for the proposed fair with an agreement to be negotiated between the fair board and city attorney; seconded by Councilman Collins. Mayor Stirling said he would like to see the commercial food and beverage operations be limited so that downtown businesses can benefit from this event. Counc ilman Isaac said traditional food booths don't compete with downtown businesses. Councilman Isaac said he would like a report in July what activities will be at the fair so the city can be prepared for traffic control . All in favor, with the exception of Councilwoman Fallin. Motion carried. Mayor Stirling requested someone from staff work on issues that need to be worked out. R~3~O~L~T3~N--~~3: Series of 1986 - IG Agreement/Pisten Bulley City Attorney Taddune said not all the entities are willing to sign this agreement. Dorothea Farris, school board, told Council they discussed this and feels they cannot commit future boards to an expenditure of funds. The board agrees this is a valid concept and agrees to commit to funds, if it is able, in the future. Ms. Farris said the Board does support the program, and the idea . Mayor Stirling said boards often have to make decisions that will commit future boards. Ms. Farris told Council the school board made a statement that they support the concept and to the best of their ability they will support with funds in the future. Craig Ward, Nordic council, told Council the town of Snowmass approved signing the intergovernmental agreement. They also agreed to give 55,000 to the project. The amount of funds lacking is 52500. The school board has given 54,000 in capital and $2,000 in operating funds. The county has agreed to sign and to put in 56600 a year. Ward said on the Nordic Council's past record in raising money, they would not put the city out money. Mayor Stirling moved to refer this back to the city attorney' s off ice to re-draft the agreement and table it to June 23; seconded by Councilwoman Fallin. All in favor, motion carried. ~X~i~i~.~i$N- ~~,~-~RID~E DES-i~N~-AWARD Councilwoman Fallin left the room due to a conflict of interest. Chuck Roth, engineering department, reminded Council they have budgeted 5500,000 for the construction of this bridge and extension of the trails system. Roth told Council the city advertised for proposals to construct this bridge, and received 9 11 Retrn rar-Me-et in-g-- _-_-~--- --- As~Tr~ity - noun ~c i~ - _ _ - --- -- ~un~e -~- , - ~ proposals. There was a selection committee including Al Dietsch, who is granting the easement, Hal Clark PCPA, Craig Ward, Nordic council, and city staff. The selection committee looked at the proposals, cut it to 4 proposals, and asked Council for their input on the 4 bridges. Roth told Council staff solicited further information so everybody had all the details and costs. Roth told Council the selection committee picked KKBNA in association with Benedict Sutherland and Fallin. Roth presented renderings of the proposed bridge. Roth told Council the bridge was selected for favorable visual appearance, the least extent of construction disruption, lowest anticipated maintenance costs, the reasonable cost of the project, the satisfaction of the easement grantor, and the experience of KKBNA. Councilwoman Walls said she is concerned about the design fees that are 22 percent of the project. This is the highest design fee proposed by any firm. Roth pointed out the total project cost is comparable to other firms. Roth said high design engineering fees suggest one can get better construction costs. Hal Clark noted KKBNA is the second lowest of the total cost of all 9 proposals. Bruce Sutherland said these fees include a soil engineering and test fees by Chen and Associates of $4200; there is survey work of Alpine Survey of about 52,000. Sutherland pointed out there are fees for construction management and additional supervision. This includes almost full time supervision and construction management for the span of the project. Sutherland told Council they are not counting on participation from the client for these services; client supervision would reduce that fee. Kip Colter, KKBNA, told Council the fee reflects a very complex design which is intended to provide a final product with low maintenance and a long structure life. Councilwoman Walls said the other concern was the process. Council was asked to go look at the proposals and voted for a different proposal. Mayor Stirling said Council's choice was HNTB Caudill Gustaf son firm, whose total cost if about 525 , 000 less. Councilman Isaac said the process was not good because the two groups were not meeting together to discuss the proposals. Craig Ward, Nordic council, said the selection committee talked about all the costs and designs and came to a joint consensus. Ward said if Council wanted to make this decision, they should not have set up an advisory group to recommend the selection. Ward said he though the selection committee was saving Council's time and effort. Clark said asking Council to view the proposals was an attempt to invite them into the process. Clark said he likes the simplicity of the design; it is the easiest project to build on the site. The steel structure 12 Ke~ru~-az--Me~eti-ncr- -~AsTSe~r- ~ity__~unci~- --- - ----~-e--.g-,- 1 g.g~ r supporting the bridge will be the least visually intrusive. Clark said a concrete deck is an excellent idea for abridge that will get very high use. Clark said there is some concern about the design of the side rail. Clark said there are code requirements on how high the side rails have to be for safety, and it has to be designed for 2 feet of snow in the winter. Al Dietsch, owner of lot 1 and 2 Sawmill subdivision, told Council this was not his choice originally until he had a chance to look at what this structure would do to his remaining property. Dietsch said this bridge can be built a lot faster than some of the other bridges. Dietsch told Council KKBNA can 1 ive within the confines of the agreement he has with the city staff. The bridge can be built entirely from a construction easement Dietsch is willing to grant. This proposal will have the least impact on the steep canyon side on his property as there are only 2 piers at the bottom of the river. Dietsch said this is a clean design and he can live with it. Mayor Stirling said Council charged a committee to make a recommendation to Council, and they should accept that recommendation. Councilman Collins said any one of the 9 engineering firms could have done this project. Councilman Collins said KKBNA was listed 4th on the original poll. Councilman Collins said there are a lot of competent engineers in this valley. Councilman Coll ins said any of the finalists could do this bridge, an arch bridge, a trestle bent bridge, a girder bridge. It was a trestle that came across Castle Creek when the railroad used to cross there. Councilman Collins pointed out the cost for this bridge is $80 a square foot, and highway bridges are building built for that price. Councilman Collins said he feels there was a problem with the process. Dietsch told Council aesthetics are his primary concern, and the aesthetics of this bridge are cleaner. Dietsch pointed out this proposal has the highest landscaping budget. Councilman Collins said at least 2 of the proposals did not have any budget for construction management. Councilman Collins said every firm should have the same opportunity. Mayor Stirling moved that the design and construction management of the lixiviation plant bridge be awarded to KKBNA in association with Benedict Sutherland Fallin for the amount of $63,000; seconded by Councilman Isaac. Councilwoman Walls break the tie but she would like to for any additional asked if the budges yes. said she will vote in favor of the motion to it is under duress. Councilwoman Walls said see the project go forward but will not vote funds if it goes over budget. Mayor Stirling ceiling is $347,000. Councilwoman Walls said 13 R~ctu-~a-r--Me~e~-ti-nQ - ~p~em-_ Ci-ty~-to~uun~i~-__.__.___ -- -- -_-J~an~ -9---1-9~8f All in favor, with the exception of Councilman Collins. Motion carried. Mayor Stirling said staff should discuss concerns about the process so that it is more clear in the future and what Council's role should be. RRS`OL~-~8-:~~ER~~'6F. _-~9~ - Setting Special Election August 12 , 1986 Mayor Stirling said the resolution generally outlines questions for the ballot regarding city hall, the use of city-owned property for rail road purposes, and the entrance to Aspen on highway 82. City Clerk Koch told Council the deadline for the exact ballot language would be July 7 , 1986. Mayor Stirling said there has been a renewed interest in working with the highway department and their environmental impact study. The city has to give a decision on what the community wants for the entrance. Mayor Stirling moved to approved Resolution #18, Series of 1986; seconded by Councilwoman Fallin. Councilman Collins said he would like the planning office to start a design so the voters can see the entrance, what the shape and configuration will be. Councilman Collins said the city needs to know what will happen with Maroon creek, the golf course, and Cemetery Lane. Tom Baker, planning office, told Council the staff will have two public informational meetings before the election. They will present information developed with the traffic committee, P & Z and Council. Baker said he has shown conceptually how Cemetery Lane fits in the plan; more detail will have to be shown for the golf course access. Mayor Stirling said Council needs to discuss the railroad proposal in conjunction with four-laning highway 82. Councilman Collins asked if staff agrees that the entrance begins at Maroon creek bridge. Baker said yes. All in favor, motion carried. R~~`~A~K ~AE-E Councilwoman Walls moved to authorize the Mayor to execute the Rubey Park lease with RFTA; seconded by Councilman Collins. Councilman Isaac said he would like RFTA to be responsible for porta-potties at Rubey park. Councilwoman Walls amended her motion to require RFTA, at its expense, to provide at least two porta-potties; seconded by Mayor Stirling. All in favor, motion carried. 14 Re~tx~ar-~-e ~-s-rre~rr---e-ity - Courrc-il___-___..___~_ J-tm~ ~-~.__-1-9.5~ A~E-S --~EA-S•E This is the same lease approved two years ago and is for another two years. Councilwoman Walls moved to authorize the Mayor to execute the ACES lease agreement; seconded by Councilwoman Fallin. Tom Cardamone, ACES, told Council this arrangement is working fine. Cardamone thanked Council and staff for the work on the Jenny Adair pond. All in favor, motion carried. ISTME`i~`i' ~@~~~~ Mayor Stirling said this is a very good suggestion. Mayor Stirling said he would like to add a section XII that the city would not invest any funds or issues of monies that supports the South African government. Finance Director Cindy Shafer pointed out that may be covered in V "Authorized Investments". Mayor Stirling said he is concerned about the pool concept. Councilman Isaac said he would 1 ike section V (5) worded better. Councilman Isaac said the maximum amount of investment per institution is too high at $600,000 and could leave the city at a high loss if a bank were to fail. Ms. Shafer said these investment policies are broad policies which the city has been operating under. Ms. Shafer said investments in state banks or savings and loans are insured up to 5100 , 000. Any investment over that, the bank has to be approved as a depository for public funds, and anything over 5100,000 they are required by state statute to collateralize with U. S. government securities. Ms. Shafer said the city does not invest out of state over 5100,000. Ms. Shafer said the requirement that investments in one institution shall not exceed 15$ of the city's portfolio has been a problem in the past. Ms. Shafer said when the city has a bond issue, they can get a better rate when the money is put in a construction draw down account. Mayor Stirling said in section 5 he would 1 ike it stated the city invest locally whenever possible. Ms. Shafer said the city always bids locally. Mayor Stirling said he is concerned about V(5) "Shares of any local government or state operated investment pools" and would like to know more about their track records before endorsing this as a formal policy. Mayor Stirling said when the city gives money over to an investment pool, they are at the mercy of the pool. Ms. Shafer said the authority to invest in any particular pool would come to Council by resolution. Ms. Shafer said she can incorporate this in the investment policies. City Attorney Taddune suggested the finance director get a list 15 rdr-- ---- --- of investment that pools are involved in before consulting with Council . Councilman Isaac said he would like VIII (3) reworked about the maximum amount that the city can invest with one institution. Council requested staff rework V(5) and VIII (3) . Mayor Stirling moved to table resolution #19, Series of 1986, and investment policies to June 23, 1986; seconded by Councilwoman Fallin. All in favor, motion carried. R-FT-~6I,-~`--PA~3-E~ Mayor Stirling moved to not authorize the issuance of twilight golf passes to RFTA employees. Motion DIES for lack of a second. Councilwoman Fallin moved to authorize the issuance of twilight golf passes to RFTA employees; seconded by Councilman Collins. Mayor Stirling said he thought last year was to be the last year for RFTA employees to get golf passes. Councilwoman Fallin said this is the last year golf passes a re being allowed for city employees twili ht and RFTA employees wanted a d one year extension. The g brought u pass oes not im act the p golf the $5 course. Councilman Isaac employees p per round charge and pay the $5 charge. staff recommends the RFTA Councilwoman Fallin amended her motion that RFTA employees not pay the S5 charge; seconded by Councilman Collins. All in favor, with the exception of Councilman Isaac and Mayor Stirling. Motion carried. e6~J-i'~`~b-~E`T~ -; ~~ Mayor Stirling said Council has confused the public and needs a predictable meeting spot in the city. Mayor Stirling said Council should return to their formal meeting area. Mayor Stirling said spending money to fix up the first floor is a waste of money since city hall will be remodeled in 6 months. Mayor Stirling said Council needs to cater to the convenience of the overall community. Councilman Isaac said Council should pick the community center as the predictable place and meet here every time. Councilman Isaac said Council should make a statement that their meetings are accessible to everyone. City Hall does not meet code for various reasons. Councilman Collins suggested some construction on a small scale for the interim basis, or installing a lift. Councilwoman Walls said meeting at the community center has inconvenienced the staff as well as the citizens. Councilwoman Walls pointed out every board and commission and municipal court all meet upstairs. 16 Re atrtar--i~e-eti-rrcr------ ~t-s~ue~ri-e~rty--Cr~urr~i~ ~an~ -9-. 1~8f Mayor Stirling moved to go with alternative 2, moving back to second floor Council Chambers beginning .next week; seconded by Councilwoman Fallin. All in favor, with the exception of Councilman Isaac. Motion carried. -~~~ - Aspen Resort Association Mayor Stirling moved to suspend the rules and meet after 9 p. m. ; seconded by Councilman Isaac. All in favor, with the exception of Councilmembers Collins and Walls. Motion carried. Spence Videon, ARA, said they are anticipating more visitors than last summer. Videon requested Council grant the ARA the opportunity to staff the trolley car on Galena street to help with the overloading at the Visitors Center. Videon said this area is one of the primary pedestrian corridors. Videon said they would staff the trolley car from July 1 to September 1 from 10 a. m. to 4 p.m. only. Videon said he feels this location would be a great space to disseminate information. Videon told Council at the Visitors Center, they are seeing an average of 65 people an hour. In the prime hours of 11 to 4, they are seeing an average of 103 people. Videon asked Council grant a one-time budget of $2934 for the trolley car and $2934 for the Visitors Center for extra staffing during prime hours. Videon pointed out the ARA brought the Visitors Center in at $2300 under budget, and hopefully they can do the same thing this year. Videon said he feels this is in the best interest of the visitors. They would like money for a sign and telephone at the trolley. The Nordic council indicates they are willing to share the facility. Mayor Stirling moved to $5,000 to the ARA, up to Councilman Isaac. All in allocate from the 1986 contingency fund the ARA how to allocate it; seconded by favor, motion carried. Councilman Collins moved to approve the consent agenda; seconded by Councilman Isaac. The consent agenda is liquor license renewal - Takah Sushi. All in favor, motion carried. Council continued the meeting to June 16 , 1986 , at 5 : 00 p. m. and 1 of t the meeting at 9:15 p. m. Kathryn Koch, City Clerk 17 Regular Meeting A$p~n City Council June 9. 1986 3. Jon Busch said he had made a commitment to try and achieve certain goals within the city. Busch said judging from the results of the election on the Volk property, he misjudged the community's feelings. Busch told Council that the fm signal for KVOD could be added to the translator. Busch said he appeared before the County Commissioners and told them that classical music was not available on the translator. Busch said the Commissioners resolved to make KVOD a top priority of their 1986 budget. Busch told Council everything is ready to go. However, when he appeared between a joint meeting of the Commissioners and the translator Board, Si Coleman told the Boards that the city had given him $15,000 to establish a public radio station f or this town and asked the County not to put KVOD on the air. Coleman argued that KVOD would end his efforts to establish a local station and wanted protection from competition. Busch told Council the county agreed to delay putting KVOD on the air for a public hearing. Busch requested Council support the KVOD translator with a letter to the Commissioners. Busch said he feels if Coleman's station is good, it will survive. Mayor Stirling referred this to staff to put on the June 23 agenda and have Mitchell consult with the public radio station to get their point of view. 4. Councilwoman Walls said two items on this election need further Council action; one is the serial mill levy Council should see a plan how this will interface with the undergrounding program, and what streets will be done. ORF}INAI~CR #19. SERIES OF 1986 - RFTA Intergovernmental Agreement Mayor Stirling opened the public hearing. There were no comments. Mayor Stirling closed the public hearing. Councilman Collins moved to adopt Ordinance #19, Series of 1986, on second reading; seconded by Councilman Isaac. Roll call vote; Councilmembers Isaac, yes; Fallin, yes; Walls, yes; Collins, yes; Mayor Stirling, yes. Motion carried. ORDINA~EE #20,-SERIES OF 1986 - Sawmill Easement Mayor Stirling opened the public hearing. Councilwoman Fallin moved to continue the public hearing to July 14, 1986; seconded by Councilwoman Walls. Jay Hammond, city engineer, told Council Mr. Dietsch was able to close on the property without resolving this issue. Also Dietsch w oul d like an attachment of a detailed design to the easements documents, where the trail will go, where the bridge will be, the height of the bridge. Mayor Stirling asked if this will delay 2