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HomeMy WebLinkAboutARCmin.09012004DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes September 1, 2004 Attendees: Board Members: Sue Smedstad, Debbie Ware, Laura Kornasiewicz, Robert Christensen, Barbara Owen, and Alice Davis. Staff Members: Tim Anderson, Paul Kulik, George Pucak. Guests: Tom Schwerin Sr. Call to Order Sue Smedstad chaired the meeting in the absence of Scott Writer and called the meeting to order with a quorum present. Sue asked for Committee member comments and Debbie Ware asked that the word positive be added to the previous months minutes in reference to the impact that the jr. hockey fall face off creates to the community of Aspen. Additionally the committee questioned the policy about requiting patron to present their FUN pass upon admission when the records are in the computer system. Staff explained that this takes time and with the busy summer we were finding that people have to stand in line longer due to members not having their passes and this was a customer inconvenience. The committee asked that more information be brought baCk for consideration. The committee also asked that breakfast burritos or something of this nature and coffee be ready early in the mornings when hockey games begin. Staff will contact the vendor regarding this request. Il. Past Meeting Minutes Approval August meeting minutes were approved by the committee with the addition mentioned above. III. Discussion Items Business Plan: Staff provided an update as to a recent visit by PROS consulting and them taking a look at changes and/or improvements which could be of further financial success to the facility. PROS was in the process of tying the phone survey to much of the other information gather from previous trips and present recommendations. The Committee mentioned that they needed to see the recommendations no later than September 15th as some members were leaving on the 16th and it was necessary that the committee review the recommendations prior to the September 28th work session scheduled with City Council. Public/Private Partnership: Tom Schwerin Sr. made a presentation to the Committee for a public/private partnership in adding a second sheet of ice to the ARC (see attachment "A"). This would be a long term land lease with Tom Moore, and a long term lease of both ice facilities at the ARC after being constructed by the private sector. The private sector would operate the facility and then pay the city for the privilege to do so. The committee identified that there were many questions still remaining as to how this would work. They insisted that Tom talk with SPARC and then come back to the committee at the October meeting. Interior Plan: Staff explained to the committee the fact that funds to be used for the plan were diverted to the City Insurance plan for employees. From there a new funding source was identified by Tim Anderson to Steve Barwick the City Manager. Steve denied the use of these funds as he wanted to see what the business plan presented, and see how the re-painting of the pool area went before spending additional funds. Staff suggested that the interior sub- committee get together and work with users to get initial requests up in the building. Any items placed in the ARC at this time are temporary only and subject to change up completion of an interior design plan. Sub-committee members are Scott, Barbara, and Sue Smedstad. A motion was made suggesting that the interior sub-committee meet with user groups regarding the users requests for hanging items. The motion identified that all user groups should be information and have full knowledge that these interior decorations are of a temporary nature only and subject to change. This meeting is for immediate needs only and that long term requests will be through the interior design plan. The motion was made by Debbie and second by Alice and then approved by the committee. Fall Face Off: the signed agreements for the winter scheduling to include the fall face offhave been verbally agreed upon by the skating club and jr. hockey. George will work on an agreement which will be signed by each user group. Staff is going to try and put together a follow up meeting regarding summer ice and begin discussions as to what will work best for next summer. Spring Mens Hockey Tournament: Staff is working on revising the special events personnel within the Recreation Dept. in order to assist outside organizations with events. In particular the type of event we see of value is a spring mens tournament operated by a partnership between the City of Aspen and Jr. Hockey for the benefit of Jr. Hockey and the Community. Sue Smedstad asked that staff see that the event is kept under control as much as possible within the limits of the Recreation Staff. Updates: Fall Renovation and Sound Baffling: Staff identified that the Pool will close beginning the 7th of September for re-painting and installation of Sound Baffling. It is hopeful that this project will be comPleted by the 1st of November. The Committee has asked that the City look at options for accelerating the project completion. Staff is waiting for a time line from the sound Baffling Company in order to move forward with recommendations to Council as to the acceleration. 300 Level Cooling: Now that the issue of getting the condensing unit through the vents and/or outer wa!l, the issue of the roof handling the weight of some equipment associated with the air conditioning has been recognized by the Building dept. The Building Dept. has requested that the roof structure be approved by a structural engineer as to the capacity of weight it can handle. We are still waiting for approval from the Structural engineer. Pool Scoreboard and Timing System: The City Building Dept. had requested that a structural engineer design the support system for the scoreboard of the timing system. Staff is still waiting for the engineer to sign off on this so we may move forward on the installation. With the sand blasting and re-painting of the pool area so close, staff has made the decision to now postpone the installation of the timing system until the renovation project is complete so as to not expose the system to any unnecessary dust or harmful elements. (No new news on this item. Staff is still waiting for the engineer to get us drawings. If we have not heard from him by the end of sept. we will Seek another engineer,) The Committee adjourned and identified that the next meeting will be on October 6, 2004 beginning at 3Pm in the 200 level meeting room. Executive Session: The committee went into executive session to discuss certain personnel issues.