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HomeMy WebLinkAboutARC.min.05052004ASPEN RECREATION CENTER DRAFT ARC ADVISORY COMMITTEE Meeting Minutes May 5, 2004 Attendees: Board Members: Scott Writer, Sue Smedstad, Debbie Ware, Laura Komasiewicz, Alice Davis, Robert Christiansen (late arrival). Staff Members: Tim Anderson, Paul Kulik, George Pucak, Clem Cleveland. I. Call to Order - Scott Writer, Chairperson, called meeting to order. II. Past Meeting Minutes Approval Motion: Laura K. Second: Sue S. Approved: All (with corrections) III. Committee Member Comments · Committee agreed that all awards given to the ARC should be posted on the web site and any marketing materials. IV. Discussion Items ARC budget and operational adjustments · The committee commented on the recent lay offs of 3 ARC positions and adjustments taken to try and meet budget projections. The Committee was somewhat spit over thc level of involvement regarding these moves, but in general agreed that advanced information regarding what is going on and what steps may need to take place should include the AC. Business Plan · The Committee asked if the excess property taxes voted on by the Community may be extended past 2005 in any way and continue to support the needs of the ARC. Staff will ask the question. · The 3 proposals for providing a business plan were discussed. The committee felt that most of the proposals were somewhat boilerplate and needed more detail, thus creating many questions. (Therefore, a subsequent decision was made by the committee to invite all consultants to be interviewed at the next Advisory Committee meeting on June 2, 2004. · The Committee had cited that we should choose 3 main points we wish to see addressed and judge which of the 3 consultants seem to be the strongest in these areas. VJ The Committee further discussed the addition of the Recreation Programming as part of the Business Plan. It was felt that there should be a Phase I, to include the ARC and Ice Garden, which must be funded. Then there would be a Phase II which hopefully would be funded at this time, but could be added at a later date. Open Meetings/Sunshine Law The Committee was distributed a document citing what constitutes a public meeting, an executive session (closed door) and other meeting requirements for this public committee. Group Rentals · The question was asked, "What do we need to do in order to book more groups in the building"? The committee discussed this and agreed that flexibility in pricing (off season, high season, peak hours, off-peak hours) would help with this direction. This will be addressed by staff in pursuing future group rentals. Facility Interior Design · The Committee agreed that it is necessary to place the Interior Design Plan for the ARC at the top of the priority list. Art Burrows will be submitting a proposal during the month of May. Ice Scheduling · The Committee asked for a mock up of the winter ice schedule for the LIA and the AIG. This would be for discussion purposes only at this time. · The Committee wished to have the schools contacted by the end of the school year regarding ice skating lessons as part of the school curriculum. · SPARC is requesting an update on how the ARC is working. SPARC representative will update SPARC members with information provided by staff. Survey's A discussion took place regarding the need to distribute survey mechanisms to all user groups and general users of all programs and facilities. This will provide needed information for the Committee, Council and Staff in identifying direction. Updates and Progress Reports · Staff informed the Committee that the Sound Baffling Contract and the Contract for the addition of Air Conditioning to AHU-5 would be on the next Council Agenda for approval. (These contracts were approved at a later date and staff is moving forward) VI. VII. · The Committee was provided with a list of projects completed during the April shut down of the ARC. Meeting Adjourned Next Meeting - June 2, 2004 (Interviews with the 3 Consultants pursing the Business Plan will be held.) Meeting begins at 2:00 P.M.