HomeMy WebLinkAboutmemodwellP139
Memorandum
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From:
Date:
Re:
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Mayor and Council
Ed Sadler, Assistant City Manager
Scott Chis~,~P"a~ks Planner, Steve Bossart, Asset Project Manager
9/19/05
Project Update, Implementation of Dwell Master Plan
Steve Barwick, City Manager
John Worcester, City Attorney
SUMMARY:
A Construction Contract for the Dwell Master Plan Implementation is not yet ready for Council review. As
a result, the contract approval for this work scope has been pulled from the September 26th agenda. A
construction bid package for four (4) primary Dwell Master Plan physical elements (Guest Services
Pavilion, Community Fire Hearth, Seasonal Event Kiosk and prototype bike rack) was issued for bidding on
August 30th, immediately following the completion of the detailed construction drawings. The fifth
element, a collection of three (3) prototype curved benches, has been contracted for akeady and is Currently
in the process of being fabricated. The contract price for the benches is within the budget submitted as part
of August 23rd Council work session memo. '"
The bid package indicated that all improvements were to be in place by November 21st, 2005. Out of seven
(7) bid packages that were sent out to specialized fabricators and general contractors, only one (1) viable bid
was received back. The only bid price submitted for the Guest Services Pavilion, Community Fire Hearth,
Seasonal Events Kiosk and protoiype bike rack'significantly exceeds the established budget. Staffis
currently in the procesg of working with the general contractor who snbmitted the bid to determine any real
cost savings options. If staff cannot obtain reasonable options from the bidding general contractor, then
additional bids will be actively solicited from the general contractors who expressed initial interest but did
not submit a bid as a result of their own time constraints. A number of factors have contributed to both the
low response level to the Invitation to Bid and the subsequent high bid pr/ce:
· Every general contractor that staff contacted was already very busy until nearly the end of 2005. At
least three (3) felt that they could not even spend some time within the bidding period to review the
drawings and prepare a bid.
· Conunodity supply and the associated costs are very unstable right no~v and lead times for
commodity acquisition are lengthy. Steel costs remain high currently and Portland cement (used to
make concrete) is available to contractors on a very limited, rationed basis. These commodities are
ail necessary for the construction/fabrication of the proposed elements.
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Every general contractor and fabricator that staff spoke with has indicated that a relaxation of the
proposed schedule would enable a more thorough pricing effort and probable lower construction cost
if the components could be fabricated dating the winter and installed in early spring 2006.
Even though staffhas bundled the proposed components as a single construction package, the
overall project size is relatively small in comparison t9 a vast majority of construction projects
currently underway, meaning that this City project is not an overly attractive job because it is small.
One of the primary components of all of the elements (steel fabrication) did come within the range
identified in the budget but was eclipsed by high costs in nearly every other aspect of construction. In order
to achieve a cost effective construction/fabrication/installation of the proposed DweI1 Master Plan physical
improvements, it is extremely likely that the original schedule to complete ali elements will have to be
extended until early 2006. Staff will submit a contract for construction and revised schedule as soon as
possible. ~
CITY MANAGER COMMENTS:
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