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HomeMy WebLinkAboutminutes.council.19780130~pecial Meeting Aspen City Council January 30, 1978 Mayor Standley called the meeting to order at 5:30 p.m. with Councilmembers Johnston, Behrendt, Wishart, Parry, and Isaac, City Manager Mahoney and City Attorney Nuttall present. Mayor Standley read the Certificate of Appointment of Commissioners of the HouSing Authority of the City of Aspen, Colorado, and the Designation of the First Chairperson. !Organizational Councilman Behrendt moved to accept the Certificate; seconded by Councilwoman Johnston. iMeeting - All in favor, motion carried, iHousing Authority Mayor Standley read the Consent to the Meeting. Councilman Wishart moved to agree to theli Consent of the Meeting; seconded by Councilman Behrendt. All in favor, motion carried. Councilman Wishart moved to read Resolution ~1; seconded by Councilman Behrendt. All in favor, motion carried. RESOLUTION NO. 1 RESOLUTION REAATING TO THE ORGANIZATION OF THE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO BE IT RESOLVED BY THE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO: That Pursuant to the action taken by the City of Aspen, Colorado, on the 23rd day of January 1978, in declaring the need for a Housing Authority to function in said City, the Housing Authority of the City of Aspen, Colorado, shall be and is hereby organized in accordance with "The Housing Authorities Law" of the State of Colorado, for the purposes of exercising its functions in the area of operation as defined in said law. was read by Mayor Standley Mayor Standley opened the work session at 5:451; present were Councilmembers Johnston, Behrendt, wishart, Parry and Isaac, P & ~members Chic Collins, Joan Klar, Olaf Hedstrom, and John Schuhmacher, City Manager Mahoney and City Attorney Nuttall, Bill Kane, John Stanford and Joe Wells from the planning office. Don Ensign, representing the Aspen Institute, told the Boards the purposes of this meetin~ are (1) to get the Institute review process off the ground so that everybody is at a common point, (2) elicit input from the City and (3) provide background~ Ensign explaine~ that the Institute has to have support from the Meadows to carry on their programs. The Meadows has been separated so that it can be used to generate money for the Institute. Mr. R. Oo Anderson is paying the tob right now, and there is no guarantee that once he is out of there this will continue. Ensign stated there is a market for more Institute programs right now. On the other hand the restaurant and housing are not adequat9 to take care of the existing programs. The Institute has to have facilities to support new programs. The programs operating are ver' specialized, technical programs and cater to a specific market of people. These demand a ligh level of service. Ensign stated that the impact on the community is minimized bec us of the nature of the people and the programs. Ensign said the Institute feels this is an attractive place for these kinds of conferences. There has been a history of the Institu' e being in Aspen. The Institute does not want to walk away from Aspen, but they have to ha~e the capacity to expand their services. Councilwoman Johnston asked why the Institute would not commit time to stay here to a man from Chicago. Andy Hecht, representing the Institute, could not answer that but said the best commitment is structuring the development so that it makes sense only one way. Councilwoman Johnston pointed out that structuring it also makes it so that it becomes more saleable. Ensign said that Anderson has retained local people, Hecht, Chuck Vidal, Sue McMichael and himself, to participate in terms of putting a program together. There is willingness on the part of the Institute to look at other kinds of programs, perhaps community orient, d and to invite community participation. Ensign outlined the City's concerns on the development, minimize tourist impact, provide employee housing, limit the program, cluster development, and continuation of the Institute. The concerns of the developer are community involvement, utilities, existing facilities, education and cultural programs, management, marketing, real estate, financin and environmental. These two sets of concerns will get refined in tandem through the whole process. Councilman Isaac asked if they were proposing to divide up the lands He~ht answered they were not breaking up the lands for sale. Ensign said the property will be legally divided once it goes through the subdivision process. The City can put on stipulations about manager/owner, and define what can and can't be done. Ensign told the Boards they have been examining conference programs and centers, and it has become apparent there isn't very much difference in what the City is looking for and what to do to manage one successfully. Ensign explained that the marketing is nationwide to upper level management people. The programs themselves are two week intensive workshops. The time is controlled, don't let people have cars, all services are provided on site - food, laundry, sleeping, etc. If you are managing a conference center effectively, keep the people there. Ensign said the information they have indi- cates that 90 per cent of the people come and participate in nothing but the conference. Sue McMichael pointed out that generally spouses are not invited. Ensign said that this type of conference center is really very consistent with what the community wants. At Thanksgiving and Christmas there will be some tourist activity. Ensign said conferences accommodate 20 to 50 people at a time. They have come to three alternative programs; 150 rooms, 250 rooms, or 300 rooms. The information indicates that 250 level conference is most reasonable. Mayor Standley pointed out the definition of a room that the Council and Institute had arrived at is any room that could be used as a bedroom is a unit. Ensign stated this 250 figure does not include employee housing. Mahoney asked about the faculty and staff. Ensign said the Council resolution is for 356 rooms, and whatever the final figure is they will be included. Councilman Isaac asked if the new programs would be more for community benefit. Ensign answered that is what Anderson is talking about. Mayor Standley said that approval could be conditioned upon x percentage be educationally oriented programs for the community to be involved in. Tonight's meeting is only a timetable presentation. Ensign told the Boards that Ms. McMichael is having a tough time keeping employees out there. To accommodate the programs for this winter, the Institute needs more units. Ensign said they needed to work out a program so that the Institute can build some units; they would like 16 employee housing units and 16 additional conference units. There also may be some limited expansion of the restaurant. Ensign outlined the timetable to conceptual submission on March 6, preliminary June 6, and final September 18. This is taking into accounty planning staff time, P & Z meetings and Council meetings. On this timetable, it would be impossible to have buildings prepared for the winter season. Ensign said they did not want to short cut the review process but would like to get 32 units approved so that they can be in the ground by next fall. Ensign said there are various ways to do this, get building permit before final approval, subdivision exemption procedurally combining P & Z and Council. Mayor Standley pointed out that it has been five years that the City has asked for the same things. The City went through conceptual approval about a year ago; nothing happened. The City went through the game plan 18 months ago. Mayor Standley said the Institute is asking for something this is untenable to him. The Institute understands the process; they have started and stopped half a dozen times. The Council met with Mr. Anderson and agreed upon a conceptual pla~. Mayor Standley said the Institute has taken one step and are bu.ilding confidence by hiring local people. Mayor Standley pointed out the Institute is coming in and asking for 32 units, and telling the City 1 if they get these units they will then go through the process. What if the process ~_~! breaks down, there will be 124 units instead of 92 and no plan. Mayor Standley said he was willing to work with the Institute administratively but not to break the process. Mayor Standley said there is no way the City can possibly consider allowing any develop- ment to occur until a master plan is fully adopted through the SPA. That has got to be treated as a given. Councilman Behrendt agreed and said he did not want to see this double tracked. Councilwoman Johnston said she had a problem in joint meetings with the P & Z. The P & Z has a special function to study and look at something and then recommend to Council. They should be not be meeting together as it takes away their identity as a body. Councilwoman Johnston said she would be willing to meet right after P & Z. Mayor Standl~ agreed and said he was willing to do special meetings. Councilman Wishart said they should work in the process in time to get their 32 units. Ensign said the Boards indica- tion is that they are willing to cooperate with the Institute. They will come back at the conceptual level. Councilwoman Johnston stated she liked the scale and size of the Institute as it is. People should come and enjoy what is here. Councilman Isaac said h~ needs to see the entire conceptual plan. The meeting was adjourned at 6:45 p.m. Study Session Aspen City Council February 2, 1978 2353- Special Meeting Aspen City Council January 30, 1978 Councilman Wishart moved to approve Resolution %1 of the Housing Authority; seconded by Councilman Behrendt. Roll call vote; Councilmembers Behrendt, aye; Parry, aye; Isaac, aye; Johnston, aye; Wishart, aye; Mayor Standley, aye. All in favor, motion carried. Housing Authority The Council as Housing Authority set their annual meeting for the second regularly organizational scheduled meeting of the calendar year. meeting Councilman Behrendt moved to read Resolution %2 by title; seconded by Councilwoman Johnston. Ail in favor, motion carried. RESOLUTION NO. 2 RESOLUTION ADOPTING BYLAWS OF THE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO, was read by Mayor Standley Councilman Behrendt moved to adopt Resolution %2 of the Housing Authority; seconded by Councilman Isaac. Roll call vote; Councilmembers Johnston, aye; Wishart, aye; Parry, aye; Isaac, aye; Behrendt, aye; Mayor Standley, aye. Motion carried. Councilman Behrendt moved to read Resolution %3 by title; seconded by Councilman Parry. Ail in favor, motion carried. RESOLUTION NO. 3 RESOLUTION ADOPTING SEAL OF THE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO, was read by Mayor Standlsy Councilwoman Johnston moved to adop~ Resolution #3 of the Housing Authority; seconded by Councilman Isaac. Roll call vote; Councilmembers Behrendt, aye; Parry, aye; Johnston, aye; Wishart, aye; Isaac, aye; Mayor Standley, aye. Motion carried. Council~man Wishart moved to read Resolution %4; seconded by Councilwoman Johnston. Ail in favor, motion carried. RESOLUTION NO. 4 RESOLUTION .ADOPTING SEALF OF TEE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO, was read by Mayor Standley Councilwoman Johnston moved to adopt Resolution %4 of the Housing Authority; seconded by~ Council?~an Behrendt. Roll call vote; Councilmembers Isaac, aye; Johnston, aye; Wishart, aye; Behrendt, aye; Parry, aye; Mayor Standley, aye. Motion carried. Councilwoman Johnston moved to read Resolution %5 by title; seconded by Councilman Parry; All in favor, motion carried. RESOLUTION NO. 5 RESOLUTION DESIGNATING THE TIME AND PLACE OF REGULAR MEETINGS OF THE HOUSING AUTHORITY OF THE CITY OF ASPEN, COLORADO was read by Mayor Standley Councilwoman Johnston moved to adopt Resolution No. 5 of the Housing Authority; seconded by Councilman Behrendt. Roll call vote; Councilmembers Isaac, aye; Johnston, aye; Parry, aye; Behrendt, aye; Wishart, aye; Mayor Standley, aye. Motion carried. Mayor Standley opened the floor for nomination for Vice-chairman. Councilwoman Johnston monved to nominate Tom Isaac; seconded by Councilman Behrendt. All in favor, motion carried. Councilman Behrendt moved to nominate John Van Ness as temporary secretary; seconded by Councilman Wishart. All in favor, motion carried. Mayor Standley stated there was no further scheduled business. Councilman Wishart moved to adjourn the special meeting at 5:45 p.m.; seconded by Councilman Behrendt. All in favor, motion carried. Regular Meeting Aspen City Council February 13, 1978 JOINT MEETING WITH COUNTY COmmISSIONERS Mayor Pro Tem Behrendt call the 3oint meeting to order at 4:10 p.m. with County Co~issioners Child, Edwards, and Kinsley present; Councilme~ers Isaac, Johnston, Parry, Wishart, and Van Ness present; City Manager Mahoney, County Manager Ochs, Attorneys Nuttall and Stuller present. 1. Co~unications Agreement. County Manager Ochs told the Boards that this agreements ~i~tions has been discussed over the past month by the joint co~unication board, consisting of Agre~t Chief of Police, Sheriff, City and County Managers. The agreement alms towards having a director in charge of the co~unications department and the City and County sharing the costs on a 50/50 basis. The current agreement provides for 60/40, and the co~uncations department is actually under the charge of the Chief of Police, and thus the City Manager.