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DRAFT
ASPEN RECREATION CENTER
ARC ADVISORY COMMITTEE
Meeting Minutes
June 7, 2006
In Attendance:
Board Members: Scott Writer, Sue Smedstad, Laura
Kornasiewicz, Alice Davis, Robert Christensen, Barbara
Owen.
Tim Anderson, George Pucak, Paul Kulik.
Tim Hagman and Nikki of Hagman Architects.
Staff Member(s):
Guests:
I. Call to Order ~ Scott Writer called the meeting to order with a quorum
present.
Committee Comments:
Laura mentioned that she has met with Champs as a Swim Team
Representative to go over the summer swim meet needs. She was very
pleased that Russell had offered to close Champs during the 3 days ofthe
swim meet so that the swim team could provide food for the swimmers and
make money at the same time. The swim team will be expected to offer their
wares to all users of the ARC that weekend. The Committee made a motion
to accept this direction with the motion being made by Scott, second by Alice
identifying that Champs may close with rent reductions for the dates of July
21st, 22nd, and 23'd. All approved.
Staff Comments:
Staff mentioned that we have a group renting the ARC on September 30th, a
Saturday, and this will close the ARC for most of the day to users. Last years
revenues yielded only $800 identifying this as a very slow day. The
committee was ok with this direction. Laura mentioned at this time that the
following weekend, October 8th, was an event at the Schools and that we
should contact them and coordinate parking. Staff will contact the schools.
Guest Comments: N/A
II. Approval of Past Minutes: A motion by Sue and second by Laura, all
approved.
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III. Discussion Items:
Indoor Hockey Feeder System: Mark LaRose was invited to present
an entrepreneurial idea to the ARC involving an automated hockey feeder
system for shooting and passing practice. Mark presented the committee
with printed materials and a web site for information regarding this
system. This system is automated in feeding pucks to a single participant
who may compete against other participants in other facilities through the
web based connection. Mark offered to install and operated this system as
a private contractor. Mark said it would take about 30 days for installation
once the space is made available. The AC was very interested in this idea,
but space is of issue at this time. The AC recommended that this be
considered in the ARC improvement plan.
Master Planning of ARC: The AC opened up a discussion regarding
the recommendation that the master planning of the ARC as identified in
the Business Plan should begin now and be concurrent with the planning
process of the pools. The committee was very concerned that we might
move forward on pool components and even a connection to the
concession stand without addressing the effect this would have on other
capital improvements identified in the business plan. The AC suggested
that the Council had signed off on the business plan which included a
Capital Improvements Plan recommendation and therefore we should
begin on said CIP NOW!
These improvement elements don't have to funded right now, rather they
just need to be identified as to how they fit into the overall future plan for
the facility.
A motion was then made by the committee and approved to forward the
following the City Manager Steve Barwick: To be most efficient &
Effective in planning pools, we feel that master planning of the facility
shall be concurrent with the pool planning process. If denied the AC
would request to be on the next Council agenda to discuss this issue.
Note: This motion was presented to the City Manager and supported by
him. The AC will move forward on this recommendation in the July
meeting.
IV. Updates:
Junior Hockey Construction Update: George'pucak informed that
AC that the construction of the Junior Hockey Construction project had
been halted due to an undersized support beam in the design and identified
in the plan review process. The beam was being re-engineered and then
had to go back to planning review before construction would continue.
".,........
Video Machines in ARC: Steven Esrick had contacted Tim Anderson
regarding the possibility of adding video games to the ARC. Steven
passed along the name of a gentleman who was interested in the
installation of such machines. Staff contacted the company representing
these machines by phone and e:mail and invited them to present the idea
to the AC. No representative showed up and the information provided at
this time was sketchy so the AC said that more information must be made
available for any decision to be made.
Locker Renewals: Staff updated the AC as to how locker renewals
were progressing this year. As usual we had some lockers which the
rental had expired and when attempting to contact the individuals by
phone, mail, or even e-mail we would find that they had moved, changed
addresses or phone numbers and the contact information was no longer
valid. We are currently placing notices on the lockers themselves and a
control lock so they will come see us regarding the issue and we can assist
them properly. This seems to be working well.
Revenue Update: Staff provided a revenue report to the AC without
the inclusion of ice revenues. In other words the year to date report would
compare only those programs, passes, and daily fees against each other.
The report identified a 6% increase over the same period in the previous
year.
Parking: Staff informed the AC as to the web based calendar which
was being prepared to go live in July. This calendar will be accessible by
all major users of the Community Campus for the input of events and the
coordination of parking.
Through the discussion of Parking at the ARC the AC asked if the drop off
signs could be moved as this sends people who are not familiar with the
ARC down the wrong pathway. Staff will contact the parking department.
V. Action Item(s):
VI. Other Business:
13 to 15 yr. Old training program: The AC asked if there could be a
service learning program for 13 to 15 yr. Olds would like to volunteer,
receive light pay, or work for a FUN pass. They need supervision, and
identification of job tasks and duties should be lined out. It was suggested
that perhaps we could partner with the Youth Center as well.
Swim Camps: Robert Christensen was concerned that a swim camp
involving CSU coach John Mattos had been cancelled over the Memorial Day Weekend
due to lack of registration. Robert identified that John was a well renowned coach and
that lack of information to area swim teams could have resulted in the lack of
participants. Staff identified that there will be one swim team parent involved in the
organization of this camp next year and that some teams contacted us and requested that
lodging packages be included in the registration.
The committee was adjourned and will meet again on July 5th, 2006.
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