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HomeMy WebLinkAboutARCmin.10042006 AHN DRAFT ASPEN RECREATION CENTER ARC ADVISORY COMMITTEE Meeting Minutes October 4, 2006 Board Members: Scott Writer, Sue Smedstad, Barbara Owen, Robert Christensen, Laura Kornasiewicz, and Debbie Ware, Alice Davis. In Attendance: StaffMember(s): Guests: Tim Anderson, Paul Kulik, George Pucak, John Laatsch. Toni Kronberg, Tim Hagman and Nikki Wisser. 1. Call to Order - Scott Writer called the meeting to order with a quorum present. Staff Comments: . Tim mentioned the shut down and all the improvements that were implemented. The staff really worked hard and hopefully if we continue a one week shut down each year this will become a bit easier. . George provided an update as to how the winter scheduling of ice was going between user groups. All seems to be working out, but if there are any concerns it will be brought forth to the AC. . School ice time was discussed for the high school teams to practice during school hours. This does not work right now according to Charlie Anastas, but could be looked at again in the future. . Tim informed the AC that an RFP would be going out regarding the operations of the ARC concessions. Committee Comments: None. Guest Comments: None at this time. II. Approval of Past Minutes: Sue motioned to approve and Laura offered a second, all approved. III. Discussion Items: . Junior Hockey - Fall Face Off: Staff identified that junior hockey representatives, staff and Champs concession has met and came to agreement as to how concessions would operate during the fall face off to benefit the event. A special daily fee will be offered to the FFO participants and families. . Pool Master Planning - Tim Anderson caught up the AC as to what took place during the design charette involving staff, Hagman Architects, Doug Cook from CouncilmanlHunsaker, and AC members. Hagman architects had provided drawings which identified potential space for addressing the direction from the Business Plan and AC. The were very conceptual, but a good start. In addition Doug Cook from CouncilmanlHunsaker provided options for the outdoor pool features which met our budget, space, and some of the needs the focus groups has identified. Barbara Owen informed the AC that she felt the options were a great start and something we could build upon. The next step will be to identify the goals we wish to accomplish through the public process, and have some options created by the Architects which could be presented to the public for input. Toni Kronberg asked if the drawings were final or ifthey could be updated. Tim Hagman informed her that these drawings were very conceptual and only a beginning point for reference and comment. Tim Hagman went over the ideas regarding space in the ARC and the drawings they had been working from. In addition Tim Hagman presented the drawings and options that Doug Cook had developed for discussion by the AC. In general the AC liked the drawings and felt that they were a good starting point for the public process. The drawings were very conceptual in nature and allowed a great deal of flexibility if the public or anyone else had other ideas of how to address ARC and public need. The AC identified some specific ideas or directions for the Architects to keep in mind regarding the outdoor pools as we move forward with a public process: 1. Keep young adults, teens and pre-schoolers in mind. 2. Revenue generation should be at the forefront 3. Drawings should provide for 3 options 4. budget should not drive design at this point. 5. See that all elements work together and may be phased in. 6. Add an option of the flow rider and grottos combined 7. Public Meetings, but see if we can meet again with schools 8. Keep swim meets in mind during the design process 9. Try and improve options for Zero Depth entry 10. Eliminate access from parking lot to lower entry (stairs removed) 11. Need one option with more grass Toni Kronberg reminded the AC that the pools will become a campaign issue. She asked what focus groups the staff had met with? Who was involved in the focus group meetings? Invite the ski club to future meetings. She wants to see the revenue potential for pools options. Comments from the AC to the Architects regarding the ARC improvement plan were as follows: 1. How will the retail space work? 2. make it possible for skates to be picked up at the front desk. 3. what will the fencing look like? 4. where should the classroom be located? 5. Open up the child care space more 6. Ask parents if the child care space works for them. 7. Possible sound baffling in the lobby area, pay attention to interior design. 8. identify storage space 9. where will the ice rink flooring be stored 10. Do we need quiet space? Where? 11. Add the gas grille to the outdoor pool area. 12. Need a place for working on computer Toni Kronberg spoke up regarding the need for fitness space. She also asked how the PUD would affect the direction of this plan. The AC asked that one option be developed identifying the control desk upstairs. Staff should work on an outline for a public meeting to get the process started. 2007 fees: Staff provided a Long Range Plan which was developed by the finance dept. for the Recreation Division which worked as a tool to plug in expenditure increases and revenue increases over a 1 Oyear period and develop a plan which will meet the financial goals of City Council. Curling Leagues: Staff informed the AC that Curling Leagues would begin to form and would be plugged in where ice time was available after working with the existing user groups to meet their needs. Year to Date Revenues: Staff provided year to date and monthly comparisons as to ARC revenues. Revenues were up by about 14% over the same period oflast year. IV. Updates: . Jr. Hockey Addition: The junior hockey addition was expected to ready in time for the Fall Face Off. . Energy Audit/Pool Covers: Staff informed the AC that the energy audit and request for fundin~ to move forward on design would go before Council on the 10' of October. This should save the ARC about $130,000 annually in utility expenditures. In addition Council was being asked to approve the expenditure for a pool cover which would begin saving about $6,000 annually in utility costs. V. Action Item(s): . Board Terms: No action taken. Approval of two SPARC representatives needs to be confirmed. V1. Other Business: The committee was adjourned and will meet again on November 1, 2006. ********************************